Challenges

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Challenges

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Challenges

  1. 1. Challenges of Intent Presented by: Paul R. Higgins, VCO DPS Procurement Manager
  2. 2. GA Intent Reasonable Cost Integrity Known Rules Needs Open Access Exchange Information Knowledge of Market High Quality Goods/Services Public Posting Fair & Impartial § 2.2 4300 C. INTENT
  3. 3. Declaration of Intent §2.2-4300 C. <ul><li>INTENT </li></ul><ul><li>public bodies obtain high quality goods and services at reasonable cost </li></ul><ul><li>HOW ACHIEVED </li></ul><ul><li>Develop specifications that meet needed quality level </li></ul>
  4. 4. Declaration of Intent § 2.2-4300 C. <ul><li>INTENT REVIEW </li></ul><ul><li>all procurements be conducted in a fair and impartial manner with avoidance of any impropriety or appearance of impropriety </li></ul><ul><li>HOW ACHIEVED </li></ul><ul><li>Open access </li></ul><ul><li>Rotate vendor list </li></ul><ul><li>Develop new sources </li></ul>
  5. 5. Declaration of Intent § 2.2-4300 C. <ul><li>INTENT REVIEW </li></ul><ul><li>all qualified vendors have access to public business </li></ul><ul><li>HOW ACHIEVED </li></ul><ul><li>Timely distribution of solicitations </li></ul><ul><li>Proactively develop sources </li></ul>
  6. 6. Declaration of Intent § 2.2-4300 C. <ul><li>INTENT REVIEW </li></ul><ul><li>no offeror be arbitrarily or capriciously excluded </li></ul><ul><li>HOW ACHIEVED </li></ul><ul><li>Evaluate proposals fairly </li></ul>
  7. 7. Declaration of Intent § 2.2-4300 C. <ul><li>INTENT REVIEW </li></ul><ul><li>competition be sought to the maximum feasible degree </li></ul><ul><li>HOW ACHIEVED </li></ul><ul><li>Research the market </li></ul><ul><li>Specifications reflect needs </li></ul>
  8. 8. Declaration of Intent § 2.2-4300 C. <ul><li>INTENT REVIEW </li></ul><ul><li>procurement procedures involve openness and administrative efficiency </li></ul><ul><li>HOW ACHIEVED </li></ul><ul><li>Open communication </li></ul><ul><li>Minimize bureaucracy </li></ul><ul><li>Consistency </li></ul>
  9. 9. Declaration of Intent § 2.2-4300 C. <ul><li>INTENT REVIEW </li></ul><ul><li>rules governing contract awards be made clear in advance of the competition </li></ul><ul><li>HOW ACHIEVED </li></ul><ul><li>Include in IFB/RFP how bids or proposals will be evaluated </li></ul>
  10. 10. Declaration of Intent § 2.2-4300 C. <ul><li>INTENT REVIEW </li></ul><ul><li>That individual public bodies enjoy broad flexibility in fashioning details of such competition. </li></ul><ul><li>HOW ACHIEVED </li></ul><ul><li>Public bodies may determine the appropriateness of multiple awards. </li></ul>
  11. 11. Declaration of Intent § 2.2-4300 C. <ul><li>INTENT REVIEW </li></ul><ul><li>specifications reflect the ... needs of the purchasing body rather than being drawn to favor a particular vendor </li></ul><ul><li>HOW ACHIEVED </li></ul><ul><li>Use RFI to seek information </li></ul><ul><li>Allow potential bidders to review draft specs </li></ul>
  12. 12. Declaration of Intent § 2.2-4300 C. <ul><li>INTENT REVIEW </li></ul><ul><li>purchaser and vendor freely exchange information…what is…to be procured and…offered </li></ul><ul><li>HOW ACHIEVED </li></ul><ul><li>Seek vendor input </li></ul><ul><li>Seek clarification from bidder/offeror </li></ul><ul><li>Promote openness </li></ul>
  13. 13. GA Intent Reasonable Cost Integrity Known Rules Needs Open Access Exchange Information Knowledge of Market High Quality Goods/Services Public Posting Fair & Impartial § 2.2 4300 C. INTENT

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