Wwtc Pre Departure Orientation


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Presentación Reunión PRE VIAJE 2009/10 WORLDWIDE TURISMO CULTURAL - Argentina.

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Wwtc Pre Departure Orientation

  1. 1. Welcome!<br />to<br />Work<br />& Travel<br />Orientation<br />
  3. 3. REQUISITOS (Solvencia Económica, Condición Estudiante, Documentos J1 Visa - Work&Travel)
  4. 4. Envío del pasaporte
  5. 5. Coordinar con los aéreos
  6. 6. Preguntas Frecuentes (Fechas de Trabajo, Sponsors, Vuelos, Planes a Futuro)</li></ul>MENORES DE 21 AÑOS PREPARAR PERMISO PARA SALIR DEL PAÍS<br />AVISAR AL EMPLEADOR DE PLANES DE VIAJE + TURNO DE VISA<br />
  7. 7. What we will cover…<br />Who’s Who?<br />The Program<br />Vital Documents<br />Visa Regulations andYOUR Responsibility (SEVIS)<br />Social Security & Tax<br />Jobs<br />Accommodation & Housing<br />Banks, Money & Tipping<br /><ul><li> Keeping in Touch
  8. 8. Health and Your Insurance
  9. 9. Culture Shock!
  10. 10. Staying Legal
  11. 11. Personal Safety
  12. 12. Travel</li></li></ul><li>The J1 Work & Travel Visa<br />sending<br />agent?<br />Who is your<br />Who is your<br />sponsor?<br />
  13. 13. OUR SPONSORS<br />CCI<br />BUNAC - IENA<br />
  14. 14. What is the program about?<br />It’s about …<br />Broadening your horizons and your perspective<br />Sharing your country and culture with Americans <br />Becoming more independent<br />Developing problem solving skills<br />Becoming resourceful<br />Growing and maturing<br />Developing initiative <br />Learning about life! <br /> and making some money along the way<br />. . .<br /><br />
  15. 15. We expect you to…<br /><ul><li>Try to solve problems yourself first, then call YOUR SPONSOR for advice
  16. 16. Honor your commitments to your employer
  17. 17. Follow the program requirements
  18. 18. Speak English as much as you can
  19. 19. Make the most of your time!</li></ul>Have fun!<br />
  20. 20. Who do I contact in the US?<br />1-800-GO-BUNAC<br />1-866-684-9675<br />
  21. 21. Your passport is...<br /><ul><li>the only official ID you have here.
  22. 22. expensive to replace.
  23. 23. VITAL! Guard it with your life! </li></li></ul><li>Your DS-2019...<br /><ul><li>is your official work authorization
  24. 24. identifies your program sponsor (BUNAC/IENA or CCI)
  25. 25. indicates your start and end work dates.
  26. 26. is VITAL!</li></li></ul><li>Your J-1 Visa<br />Visa Type<br />Number of Entries<br />
  27. 27. Your I-94...<br /><ul><li>is your Arrival-Departure record.
  28. 28. Is required for your Social Security Application
  29. 29. Costs over $300 to replace!</li></li></ul><li>Immigration…<br />Make sure you have three entry stamps:<br /> I-94 white card<br /> DS-2019<br /> in your passport<br />
  30. 30. Welcome <br />Collecting Your Bags & Customs<br /><ul><li>Collect bags from the carousel
  31. 31. Expect your bags may be searched at Customs
  32. 32. Be polite
  33. 33. CONGRATULATIONS – you have made it to America!</li></li></ul><li>SEVIS<br />What is SEVIS?<br />Student Exchange Visitor Information System<br />A US government system containing information on where you are living and working.<br />All J-1 students need to comply with SEVIS regulations.<br />
  34. 34. SEVIS<br />You have 3 main obligations under SEVIS.<br />
  35. 35. SEVIS<br />1. VALIDATION<br />You must confirm your arrival in the USA within 7 days of the start date of your DS-2019. <br />Your J-1 visa is not fully active until you have completed this step. <br />
  36. 36. SEVIS<br />2. Updating your residential address<br />You must update your residential address each and every time you move while on the program<br />
  37. 37. SEVIS<br />3. Getting approval for your employment<br />This must be done before you start work.<br />
  38. 38. Validating your Program<br /><ul><li>If you DO NOT </li></ul>validate your program <br />in time, you CANNOT <br />work in the US and must <br />return home immediately!<br /><ul><li>This information must be COMPLETE and in WRITING. Your sponsor WILL NOT take this information over the phone! </li></ul> This procedure is REQUIRED for your program to legally begin! You must validate your program within 7 days after your DS 2019 start date!<br />VERY IMPORTANT !!!<br />
  39. 39. Validating your Program<br />withBUNAC / IENA<br />Confirm your arrival <br /> and validate at:<br />www.GoSevis.com<br /> If you have questions, <br />call BUNAC 1-800-GO-SEVIS<br />
  40. 40. Validating your Program<br />withCCI<br />www.cci-exchange. org/online<br />If have problems logging into our website, please contact CCI at:<br />workprogram@cci-exchange.org.<br /> If you have questions, <br />call CCI! 1-866-684-9675<br />
  41. 41. www.cci-exchange.org/online<br />The CCI websitehas everything youneed!<br />
  42. 42. Applying for Social Security<br />
  43. 43. Applying for Social Security<br />Documents you will need…<br />Signed Job Agreement (+ 2 copies)<br />Passport & visa (+ 2 copies)<br />I-94 card (+ 2 copies)<br />DS-2019 form (+ 2 copies)<br />
  44. 44. Applying for Social Security<br />Your name must match the name on your I-94 card<br />Where your card will be sent; usually your employer’s address.<br />Your mother’s name before she married.<br />Enter this information only if your parents have Social Security numbers!<br />Have you ever applied for a Social Security number before?<br />Enter your employer’s phone number here.<br />Choose “SELF” here.<br />Do NOT write below here.<br />
  45. 45. Applying for Social Security<br />Important notes about your Social Security Card<br />Your Social Security Card will not be processed until youvalidate your programwith YOUR SPONSOR.<br />Your card can take up to 8 weeks to arrive!<br />Make sure all information is correct, and get a receipt!<br />For an update, call the Social Security Administration!<br />1.800.772.1213<br />
  46. 46. Applying for Social Security<br />www.socialsecurity.gov/locator/<br />Look for the nearest Social Security Office on theSSA Office Locator:<br />
  47. 47. What kind of visa do you have?<br />
  48. 48. The J1 Work & Travel Visa<br />The Work & Travel program allows international university students to participate in affordable and quality cultural exchanges in the US during their main break from school.<br />You are eligible to work during the dates indicated on your DS-2019 form.<br />After your work period, you can travel for up to 30 days within the US.<br />Travel is subject to embassy restrictions.<br />You must not miss any university classes, and you must have insurance!<br />
  49. 49. The J1 Work & Travel Visa<br />Participating students are required by the Department of State to have$1000 accessible money when starting the program!<br /><ul><li>To help you live for the first few weeks before your first paycheck or,
  50. 50. If something unplanned happens that prevents you from working rightaway!</li></li></ul><li>The J1 Work & Travel Visa<br />What is included?<br />One verified job offer <br />DS-2019 form<br />Medical insurance during the dates listed on your DS form<br />24-hour support FROM THE SPONSOR<br />
  51. 51. The J1 Work & Travel Visa<br />Housing Fees<br />Meals<br />International & Domestic Transportation and Airport Transfers<br />Public Transportation To & From Work<br />Spending $$$<br />What is NOT included?<br />Any accommodations other than the night before orientation!<br />
  52. 52. Program<br />Expectations<br />
  53. 53. Working in the United States<br />Employer Expectations<br />
  54. 54. Employer Expectations<br />Punctuality<br />Hard Work<br />Good Hygiene<br />Communication<br />
  55. 55. Working in the United States<br />Practice makes perfect!<br />Speaking English<br />Remember! It is your responsibility to practice. Your English will not improve if you talk to your friends in your native language all the time!<br />
  56. 56. Employer Expectations<br />Remember! Your employer relies on you!<br />You cannot change your job without getting permission first!<br />If you leave your employer without YOUR SPONSOR’s permission, your visa may be CANCELED! <br />
  57. 57. Working in the United States<br />Your<br />expectations<br /><ul><li>Wages!
  58. 58. Full Time Hours!
  59. 59. Support!</li></li></ul><li>Your Expectations<br />MONEY!!<br />Hours & Wages<br />For servers, the minimum wage is usually $2.15 per hour + tips.<br />You will be working, on average, at least 30 hours/week. THIS IS AVERAGE!<br />The minimum wage for each state is different, but around $7 per hour.<br />
  60. 60. Your Expectations<br />Pay Periods<br />Look at your job offer to see how often you will be paid.<br />You will NOT be paid every work day!<br />
  63. 63. Money Matters<br />$ Open a checking account<br />$ Debit cards – ATMs<br />$ Wire transfer<br />$ Sales Tax<br />
  64. 64. Your Expectations<br />Housing<br />Important:Our employers are required to assist you with your housing, not provide housing for you.<br />
  65. 65. Your Expectations<br />There are many different types of housing:<br />
  66. 66. Your Expectations<br />Housing<br />Ultimately, YOU are responsible for your housing, and should have researched where you will live BEFORE coming to the USA!<br />
  67. 67. Your Expectations<br />Housing<br />Finding temporary housing can be difficult & expensive<br />Research<br />before you<br />arrive to<br />the US!<br />
  68. 68. TAXES<br />It is ILLEGAL to work withoutpaying taxes!<br />
  69. 69. TAXES<br />EVERYONE working in the US must pay FEDERAL taxes!<br />J1 Work & Travel students DO NOT PAY:-Social Security-Medicare-FICA.<br />If these are taken from your check, this is a mistake that needs to be corrected; tell your employer!<br />
  70. 70. TAXES<br />FICA<br />Federal Insurance Contributions Act<br /><ul><li> A tax imposed by the US government to help fund our Medicare and Social Security programs.
  71. 71. J1 students do not pay any of these taxes.</li></li></ul><li>TAXES<br />When you arrive to your employer, you need to complete a W-4 form.<br />
  72. 72. TAXES<br />After your program, you will probably be eligible for a tax refund!<br />This means you will get some money back!<br />You must file your taxes by April 15th of the following year!<br />Filing Taxes<br />
  75. 75. CCI - Health Insurance<br />CCI’s provider is AETNA <br /> Insurance Company.<br />Please be sure to consult your AETNA Insurance Brochure for definitions, exclusions, limitations and additional information about your policy.<br />
  76. 76. Health Insurance<br />Your plan is intended to pay for most medical expenses after a $20 office visit co-pay BUT if you go to the emergency room, and you are not admitted, you will have to pay $250! <br />For non-emergencies (when <br />you need to see a doctor):<br />For Emergencies:<br />Call an ambulance or by the emergency room<br />Give AETNA claim to the Hospital<br />Make an appointment<br />Send an AETNA claim form signed by your physician.<br />
  77. 77. Health Insurance<br />You can retrieve your insurance card through the CCI AETNA Student Health Website: www.aetnastudenthealth.com/cci-wt<br />You will be able to retrieve your card no sooner than 2 weeks before your DS start date<br />Your CCI ID number and date of birth must match CCI’s records!<br />
  78. 78. Health Insurance<br />The link in your account will take you to CCI’s insurance provider’s website, AETNA.<br />When your insurance is ready, you can submit this form to retrieve it!<br />
  79. 79. Health Insurance<br />AETNA DocFind:<br />To find an Aetna Physician, visit https://www.aetna.com/member/<br />The plan option you select is either: Open Choice PPO or Student Health Plans.<br />
  80. 80. Health Insurance<br />Consult your AETNA Health Insurance Brochure for more information on your policy<br />The AETNA brochure is available under the “Resources” page of your online CCI account<br />
  81. 81. BUNAC - IENA<br />Health Insurance<br />BUNAC’s provider is <br /> Insurance Company.<br />OPERATING FOR AIG TRAVEL GUARD<br />http://www.nahga.com/<br />
  82. 82. What you are cover for? <br />Health and Insurance<br /><ul><li>Accidents
  83. 83. Illnesses
  84. 84. Emergencies
  85. 85. Dental care – Emergencies! </li></ul>Please read your policy! To know what you are covered for …<br />
  86. 86. Insurance<br />…what you are not covered for:<br /><ul><li>Pregnancy
  87. 87. Sexually Transmitted Diseases
  88. 88. Care related to drug related problems
  89. 89. Pre-existing conditions
  90. 90. Unnecessary care</li></li></ul><li>Paying for Treatment/Making a Claim<br /><ul><li>Pay for routine medical bills
  91. 91. Keep receipts & claims procedure
  92. 92. Injuries whilst working – Worker’s Compensation
  93. 93. Your baggage is covered
  94. 94. Extending your insurance</li></li></ul><li>Traveling<br />
  95. 95. Travel to the USA<br />Travel to your job as instructed by your employer! <br />Be sure to CALL your employer as soon as you book your ticket, so they know when to expect you!<br />IF YOU ARE UNDER 21 YEARS OLD, YOU NEED A PERMISION FROM BOTH PARENTS TO LEAVE ARGENTINA!!<br />
  96. 96. Traveling IN the US<br />
  97. 97. Buses<br />GREYHOUND<br />www.greyhound.com<br /><ul><li>good cheap way to get around
  98. 98. Tickets:</li></ul>* point to point<br />* passes<br />
  99. 99. Trains<br />Amtrak <br />www.amtrak.com<br />Tickets<br />point to point<br />passes<br />
  100. 100. Flying<br />May not be as expensive as you first thought…<br />There are a lot of discount airlines<br />JetBlue.com<br />Southwest.com <br />Expedia.com <br />
  101. 101. Driving & Cars<br />Drivers License<br />Buy or rent<br />Driveaway<br />Hitching <br />- don’t do it!<br />
  102. 102. Driving & Insurance<br />YOU NEED TO HAVE INSURANCE TO DRIVE A CAR IN THE USA !<br />
  103. 103. Accommodation Whilst Traveling<br />Hostels<br />Hotels & Motels<br />www.hihostels.com<br />www.hostelworld.com   <br />
  104. 104. Travel<br />If you decide to travel in the USA after your program ends, what are you required to purchase?<br /> Insurance!<br />
  105. 105. EMERGENCIES<br />911<br />Calling<br />
  106. 106. EMERGENCIES<br />If you are having a problem during the DAY…<br />MONDAY – FRIDAY 9am to 5:30pm<br />Call the SPONSOR Office<br />CCI 1-866-684-9675 /////////// BUNAC 1-(888)411-(4362)<br />If you are having a SERIOUS problem at night or on the weekend, call…<br />CCI: 1-866-788-7804<br />BUNAC: 1-800-GO-BUNAC<br />EMERGENCIES ONLY!<br />
  107. 107. Your legal rights<br />Contact your sponsor if you have any legal problems!<br />
  108. 108. American Customs<br />SPACE:Americans like their personal space!<br />SILENCE: Americans will often fill silence with “small talk” or simple conversation.<br />BUSY SCHEDULES: Sometimes it may seem like everyone in the USA is in a rush – do not take it personally!<br />FRIENDLINESS: Many people say that Americans are overly friendly.<br />TIPPING: It is customary to tip 15% at breakfast & lunch, 20% at dinner!<br />
  109. 109. American Customs<br />RACISM<br />The United States is founded on the basis freedom for all<br />The United States is founded on the basis of freedom for ALL. In this country, we CELEBRATE diversity!<br />You are expected to participate on our program with an open mind at all times. <br />
  110. 110. American Customs<br />Americans usually shake hands when greeting each other (both men & women).<br />It is unusual for people to kiss hello unless they know each other very well.<br />Hugs are common and less personal than a kiss.<br />Observe the people around you and notice how they say hello to each other!<br />Greetings<br />
  111. 111. American Customs<br />You must be 21 years old to drink alcohol in the U.S.<br />Drinking + driving is FORBIDDEN<br />Always ask first when in an American’s home!<br />Follow your employer’s rules on smoking!<br />Drinking<br />Smoking<br />
  112. 112. Helpful Hints<br />Home Address Form<br />Leave your HOME ADDRESS with EVERY employer that you work for!<br />This is so they can send your tax forms & final paycheck.<br />
  113. 113. Helpful Hints<br />You are legally allowed to have more than one employer!<br />Your PRIMARY responsibility must be with your FIRST employer; discuss the possibilities of a second job with your initial employer before accepting another position!<br />Be sure your schedule at the two places do not overlap!<br />
  114. 114. Helpful Hints<br />During everyday activities, carry only a copy of your passport with you, not the original.<br />Don’t carry large amounts of cash with you! Use an ATM or debit card when possible, for safety.<br />
  115. 115. Helpful Hints<br />Calling Cards<br />Always use a calling card for Long Distance or International calls!<br />YOU are responsible to pay the phone bill if you have made calls without permission!<br />You can buy an international calling card at any Currency Exchange.<br />
  116. 116. Helpful Hints<br />Long Distance:<br />Dial <br />001 + area code + phone numberUse your calling card!<br />International:<br />Dial 011 + country code (54) + phone number.Use your calling card!<br />
  117. 117. Helpful Hints<br />Pay Phones<br />It is 50 cents to use a pay phone in the US.<br />Toll-free numbers begin with:<br />866, 800, 888<br />
  118. 118. Helpful Hints<br />Cell Phones<br />You can also purchase a “pay as you go” cell phone to use while in the U.S. <br />
  119. 119. Helpful Hints<br />American Systems<br />1 meter = 3.28 feet1 kilometer = .62 miles1 gram = .035 ounces1 kilogram = 2.2 pounds0° Celsius = 32° Fahrenheit37 ° Celcius = 98 ° Fahrenheit<br />
  120. 120. Time Out!<br />Who has questions?<br />This is your chance!!<br />
  121. 121. Remember…<br />Please<br />confirm your arrival <br /> and validate at…<br />BUNAC: <br />www.GoSevis.com<br />CCI:<br />www.cci-exchange.org/online<br />
  122. 122. Good Luck!<br />Remember to BE SAFE<br />& HAVE FUN!<br />