TEMPLATE FOR SYDE 462 CONFERENCE SUMMARIES
Peter H. Roe, David A. Clausi
Department of Systems Design Engineering
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The abstract should give a reader insight into
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S Y D E 462 Conference Summary Template

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S Y D E 462 Conference Summary Template

  1. 1. TEMPLATE FOR SYDE 462 CONFERENCE SUMMARIES Peter H. Roe, David A. Clausi Department of Systems Design Engineering Abstract: This sheet gives the general instructions for preparation of the extended summaries for the Systems Design 4B workshops. No deviation from the instructions is allowed. The summaries must occupy at most two pages, in two-column format, using 10-point Helvetica type. The title, authors, and supervisors must appear centred at the top of the first page. Where there is more than one author, or more than one supervisor, they must be listed centred in two- or three-column format. This is to be followed by an abstract of no more than 150 words, left and right justified. The body of the summary then follows, using the format of this sheet. Diagrams and figures may be spread across the columns, but formulae should be in the column of their surrounding text. 1. INTRODUCTION Each year the fourth-year Systems Design Engineering students complete two-term workshop projects, under the courses SYDE 461 and SYDE 462. The workshop projects are normally performed by from one to three students under the supervision of a faculty member, not necessarily from the department. Sometimes the workshops are related to off-campus industrial projects, in which case there may be an off-campus advisor, in addition to the faculty workshop supervisor. There is a wide variety in the projects. They are chosen by the students themselves, with approval by the faculty workshop co-ordinator. One of the requirements of the course is an oral presentation of the results of the workshop project, in a setting similar to a technical conference or symposium. The students prepare extended summaries of their projects, and the summaries together create a record of the year’s workshop. The summaries are available for faculty, future students, accreditation visitors, and any other interested individuals to read. Because of this, a consistent format is required. This sheet provides both the instructions and an example of the required format. 2. PAGE SET-UP The general page set-up allows for two areas: the front matter and the body. The front matter is a single column, 17.6 cm. wide, with 2 cm. margins on each side. The body is in two-column format, each column is 8 cm. wide, and the column spacing is 1.58 cm. There is a 2 cm. margin on each side of the sheet. The top and bottom margins on each page are 2 cm. Do NOT number the pages. 3. FONTS AND SIZES The required font is Helvetica . In some versions of Microsoft Word, this is called Arial. The font size is 10 point throughout, except for the title, and major section headings. The title of the paper should be in 14-point type. Major section headings should be in 12-point type. Note that the title and major headings are in ‘small capitals’, as on this sheet. Paragraphs should be single-spaced. There should be a 6-point space between them. 4. FRONT MATTER The front matter has three parts: the title, the authors and the abstract. 4.1 Title The title is centred on the first line of the first page, in 14 point Helvetica Bold, small capitals format. 4.2 Authors The authors’ names and affiliations appear after a 6-point space below the title. They should be in 12-point Helvetica Bold as on this sheet. If there is one author, the name should be centred on the sheet, if there are two authors, their names should be centred on the columns below. If there are three, one should be centred on the sheet, etc. Directly below the names follows the departmental affiliation. The supervisor and advisor names follow below the author names, after a 6-point space. Their affiliation is listed below their names. These are arranged in the same way and in the same font sizes as the authors. In the case where all the authors and supervisor have the same affiliation, then it should appear only once, centred on the page. 4.3 Abstract The maximum number of words in the abstract is 150. The abstract should be left and right justified on the sheet, starting 6 points below the supervisors’ names and affiliations. It is to be written in 10-point type. It is introduced on the first line by the word ‘Abstract:’ in bold-faced type.
  2. 2. The abstract should give a reader insight into the complete content of the paper. You should not include references to other works in the abstract. You should include major conclusions and results. The abstract is the ‘bait’ that attracts readers to the main part of your work. You should make sure that it is attractive. 5. SECTIONS AND HEADINGS In general, use the style of headings in this sheet. Major section headings are numbered, centred in the column, in bold face, and use small capitals. Subheadings are left justified, 10 point, bold, lower case type. Number sections and subsections as in this summary. A third level of subheadings should be avoided. However, they may be used if absolutely necessary. A third level of subheadings should be indented but not enumerated. 6. MATHEMATICS Mathematical formulae should be set as in the following example: 2 mce = (1) Make sure that there is a 6-point space between formulae, and that the = signs are vertically aligned. Equation numbers should be flush with the right margin of the column. If the equations are long, use multiple lines for the right hand side, splitting at an operator symbol (+, -, etc.). 7. FIGURES It is preferable to keep figures, diagrams, pictures and graphs within the column in which they would naturally fall through their context. However, exceptions can be made if readability would be diminished by reduction in size to accommodate the column width. Each figure, etc. must have a caption, as shown in the example below. Follow the Style Guide for formatting figure and table captions. Figure 1: A Microsoft clip-art server. 8. STYLE FOR REFERENCES References and bibliography should appear in a numbered list in a section at the end. Arrange in a manner deemed acceptable by the Style Guide. When you refer to an item in the text, enclose its number in square brackets at the reference point. Conference papers usually have a limited number of references; three to five is common. 9. CONCLUSIONS AND WARNING The summary must fit on two pages. Anything additional will be removed. If you follow this style sheet, the final result will be a booklet of which we can all be proud. Good luck! REFERENCES [1] Roe, P.H.O’N., Networks and Systems, Reading, Massachusetts, Addison Wesley, 1966.

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