Moroccan Nais Report 2009


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Moroccan NAIS Report presented at the RAIS Workshop CAIRO MAY 2009. PDF file

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Moroccan Nais Report 2009

  1. 1. The National information Focal Unit Case of Morocco Progress Report National Information Focal Unit Report Case of Morocco Otman sebbata Bahri NourEddine ICT Specialist ICM Specialist INRA Morocco Regional Training Workshop quot;Building National Capacities in Information and Knowledge in support of Agricultural Research for Development in Near East Regionquot; Cairo, Egypt 17-20 May 2009 April 2009
  2. 2. Content: 1.0 Introduction 1 2.0 Priorities set at the OMAN meeting Jan 08 1 3.0 NARIS strategy 2 4.0 National Level: 4.1 Advocating the project to Decision makers 3 4.2 Regular contacts with potential institutions 3 4.3 First meeting at INRA 3 4.4 Recommendations from National Stakeholders 4 5.0 Institutional Level 4 5.1 Advocating the project to Decision makers 4 5.2 On going ICT/ICM projects at INRA 4 6.0 Conclusion: 5 Appendix 6 1 List of Moroccan Institutions involved National Focal Unit at the NASRO
  3. 3. 1.0 Introduction: Establishment of the National focal unit decided in the Jordan RAIS General Assembly in 2006 and AARINENA institutions members were invited to appoint a NIFU within their ICT and ICM unit. The Information and Documentation unit was designated by the general directorate and is currently coordinating work done on ICM within INRA. No extra resources in terms of Human Ressources and logistics were given to the designated NIFU’s to fulfill its duties within the RAIS projects. 2.0 Priorities set at the OMAN meeting Jan 08: General A. Develop an information and knowledge management strategy at national/institutional levels. B. Develop information management workflow(s) to ensure proper (coordinated) processing of information objects within the institution, and identify individuals/ focal points responsible for content input and processing. C. Advocate/promote awareness and understanding amongst decision-makers of the full potential of ICM/T in agricultural research for development. Morocco priorities: • advocate/promote awareness and understanding amongst decision-makers of importance and impact of information on agricultural development • develop IM workflow(s) to ensure proper (coordinated) processing of information objects within the institution - build capacity of all staff/stakeholders involved in the workflow(s) - using external resource persons • existing content (non-digital): a stepwise process should be developed including: - capacity building for librarian, information managers and info-mediaries - digitization - scanning and OCR through automated tools/systems - roprocessing for retrieval - catalogin , indexin , bookmarks 1
  4. 4. 3.0 NARIS strategy: Development of a National Initiatives Issue Actions Policy • start with a small-scale pilot network with just a few institutions • define a chart for the NARIS and a consensual yearly action plan with clear objectives Institutions • Ensure champion(s) are identified, preferably in (amongst each institution, and form a network made of potential steering committee member that will take the lead network on network development. members) • Organize consultation(s) with appropriate (selected NARS) institutional stakeholders to gather feedback on system design. • Develop clear and well constructed proposal with appropriate network architecture and appropriate ICM solution/technologies at reasonable (sustainable) cost. People • Human Resources and Staff Development plans for ICM to ensure skilled HR motivation to actively collaborate in the system Content • Coordinate with NARS Steering committee to ensure access to content and appropriate selection of priorities. Technology • Each NARS will provide the necessary IT hardware needed for the NARIS • Secure procurement of adequate technology infrastructure etc through network proposal and advocacy. Financial • Ensure institutional support through system proposal and advocacy. 2
  5. 5. 4.0 National Level: 4.1 Advocating the project to Decision makers: One of the first action aiming at seeking decision makers support is increasing awareness of the NARIS benefit to ARD. In this respect, a sintesis explanation note was prepared and presented to the INRA new General Director. this note relates to the following issues: - overview of existing similar system at international level - objectives and justification of the AARINENA rais - ICT/SC progress reports since 2003 with special emphasis to tools made available for implementing the NARIS. - Role of INRA as a Moroccan NIFU and expected actions to be taken for system formalization The new DG was receptive to the project and supported launching a pilot scale NAIS or NARIS “National Agric. Research system” as the DG wanted it to be called to avoid any misunderstanding from national stakeholders, to mainly the research and the training entities (cf. list of institutions in annex 1) . At this level, letters prepared by the NIFU and signed by our DG were sent to top level decision makers at those institutions. 4.2 Regular contacts with potential institutions Direct Contacts and onsite visits with ICT/ICM specialists and managers at Moroccan NARIS. Those contacts were informative and aiming at collecting required information on ICT/ICM situation in Morocco. After Establishment of the NIFUs, those contacts needed to be formal and decision makers at those institutions had to be involved since full commitment of those institutions to the NARIS collaboration must be supported by top level manager.. 4.3 First meeting at INRA: Program: This meeting was prepared and hosted by INRA. Research and Training institutes represented by deputy director and ICT/ICM managers. Two presentations were made: The First one on the National agricultural research information system was presented with specific reference to the existing FORA, RAIS justification, system specification and tools and strategy components The second presentation was on developed tools. NERAKIN tool was presented in details in terms of objectives, expected outputs, specifications, standards and tools and web demo on the portal. Discussions among participants showed their interests to the system which was seen as a tool for collaboration and resources sharing among partners. All institutions agreed to full commitment to NARIS partnership. 3
  6. 6. Participants were invited to brief on their situations in the field of ICT/ICM. Existing information resources made mainly of thesis are important but do not cover the whole information production which needed to be controlled within an information policy to ensure whole coverage of the grey literature production. IT logistics used for ICM is provided by institutional budget. The most important aspects that needed to be tackled is the limited number of qualified Human resources on ICT and ICM which needed to be strengthened and trained on the use of NARIS tools, standards and methodology. In addition, participants agreed to meet on a regular basis to set all the necessary structures and procedures needed for system launching. A steering committee made of the participants was set and will co-ordinate actions and duties within NARIS. Next meeting is expected in early june 4.4 Recommendations from National Stakeholders: Distribution of RAIS tools and procedures to all NARIS partners Call for assistance from an IARCs such as ICARDA as a facilitator to moderate a one day workshop on NARIS chart, strategy and vision and be a trigger to the starting of the NARIS activities Provide training to ICT/ICM specialists on the tools and procedures set for RAIS Raise awareness of decision makers on NARIS 5.0 Institutional level: On going projects initiated by the Information and documentation unit in accordance with priorities set in the oman meeting concern the followings: 1. Implementation of Webagris 2.0 interface to query the research output databases that will be made available through the inra website. This interface offer possibility to export data in xml format which is compatible with the RAIS tools; 2. Enhancement of a new Website version of INRA Website using a local application software Widesoft GPP enabling information workflow and serving as a portal to integrate data from INRA’s central and regional Units. In addition research activities and research output will be given an importance and collected data on researchers and research projects will fulfill RAIS requirements. The new website version will be launched in a couple of weeks; 3. Digitizing of INRA’s information resources made of its Journals Awamia and Les Cahier de la Recherche Agronomique totalling 23000 pages and grey literature (researchers’ Reports) over 300 reports 4. Virtual Library made of INRA”s grey literature and international ressources: especially research report and thematic reports submitted in the performance evaluation process (over 300). INRA has also provided IT logistics made of file server that will integrate not only INRA information resources but also external resources to be provided at the 10 regional centers were researchers are located. 4
  7. 7. A pilot project initiated in late 2008, has already covered 60% of regional centers and will be complemented in first 2009 semester to cover all the 10 regional centers. Workshop was organized by Information and documentation unit to train IT managers on file server maintenance and use of the existing information resources. On site visits were used by IT managers at the Information and documentation unit to ensure system installation and operability and solve problem related to server implementation in regional centers’ Local area Networks. 5. Access to online resources: such as AGORA and Tropag (Tropical Agriculture database by Royal Tropical Institute Netherland). In addition means will be provided to access Science direct resources 6.0 Conclusion: INRA is fully committed to the RAIS project and to NARIS implementation at national level Substantial support of national NARIS from IARCs will boost development of the AARINENA / RAIS project Special attention must be given to capacity building of ICM/ICT Human Resources at National level. In this regard IARCs assistance and support is highly recommended. 5
  8. 8. Appendix 1 List of Moroccan Institutions involved in the small scale pilot project Insititution’s full Name Acronym Website Institut National de la Recherche INRA Agromique “INRA” Institut Agronomique et Veterinaire IAVHII Hassan II Ecole Nationale d’Agriculture de Meknes ENAM Ecole Nationale forestière d’ingénieurs ENFI Centre National de la Recherche CNRF Forestière 6