Google Apps Ed3


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Google Apps Ed3

  1. 1. ICE Conference Feb 27, 2009 Terence Sullivan Technology Director Shiloh CUSD#1
  2. 2. Google Apps <ul><li>Messaging </li></ul><ul><ul><li>Gmail and Google Calendar keep employees connected and save your company time and money </li></ul></ul><ul><li>Collaboration </li></ul><ul><ul><li>Google Docs, Google Video and Google Sites complement traditional office software to make teamwork easier. Companies or departments can use these apps on their own to be more productive </li></ul></ul>
  3. 3. Google Tools for Schools <ul><li>Standard single user google/gmail accounts </li></ul><ul><li>Google Team Edition </li></ul><ul><ul><li>Overview page </li></ul></ul><ul><ul><li>Can be setup and managed by a teacher or group of students </li></ul></ul><ul><li>Google Apps Complete School Solution </li></ul><ul><ul><li>Overview page </li></ul></ul><ul><ul><li>Requires IT management support and involvement </li></ul></ul>
  4. 5. Education Edition FAQ <ul><li> “click here for live faq ” </li></ul><ul><li>1) What is Google Apps Education Edition? </li></ul><ul><li>2) Why Google Apps? </li></ul><ul><li>3) What other schools are using Google Apps for Education? </li></ul><ul><li>4) How much is Google Apps for Education? </li></ul><ul><li>5) Will there be advertisements with Google Apps? </li></ul><ul><li>6) How much storage do users get with Google Apps Education Edition? </li></ul><ul><li>7) What is the uptime for the Google Apps email? </li></ul><ul><li>8) What's the difference between Education Edition and Premier Edition? </li></ul><ul><li>9) How secure is Google Apps? </li></ul>
  5. 6. Google Apps for Education <ul><li>Local management of an institution domain </li></ul><ul><ul><li>  school registered and owned domain </li></ul></ul><ul><li>Basic messaging and collaboration services </li></ul><ul><ul><li>Google tools all registered under the school owned domain </li></ul></ul><ul><li>School staff has complete management rights </li></ul><ul><ul><li>Account creation and management </li></ul></ul><ul><ul><li>Which services are active </li></ul></ul><ul><ul><li>Access to take control of any account </li></ul></ul><ul><ul><li>Tools to integrate with existing services </li></ul></ul><ul><ul><li>Tools to migrate user accounts to Google Apps domain </li></ul></ul>
  6. 7. Intro <ul><li>Classroom Activities </li></ul><ul><li> </li></ul>
  7. 8. Reference <ul><li>Other Google Apps video </li></ul><ul><ul><li> </li></ul></ul><ul><li>Admin Control Panel video </li></ul><ul><ul><li>http:// =445899A1305C271C </li></ul></ul>
  8. 9. Options <ul><li>Single user account </li></ul><ul><li>Faculty, teachers, and students: </li></ul><ul><ul><li>get started now with Google Apps Team Edition </li></ul></ul><ul><ul><li>Team Edition Video </li></ul></ul><ul><li>IT decision-makers: learn more about Google Apps Education Edition </li></ul>
  9. 10. What is it? <ul><li>Option to Mix and Match </li></ul><ul><ul><li>Gmail </li></ul></ul><ul><ul><li>Google Talk </li></ul></ul><ul><ul><li>Google Calendar </li></ul></ul><ul><ul><li>Google Docs </li></ul></ul><ul><ul><ul><li>Document, Spreadsheet, Presentation </li></ul></ul></ul><ul><ul><ul><li>Document Storage, upload, export, publish </li></ul></ul></ul><ul><ul><li>Google Sites (website) </li></ul></ul>
  10. 11. Who <ul><li>North Western University </li></ul><ul><li>Notre Dame </li></ul><ul><li>Univ Southern California (USC) </li></ul><ul><li>Arizona State University </li></ul><ul><li>Colorado State </li></ul><ul><li>St Louis University </li></ul><ul><li>Clemson University </li></ul><ul><li>Univ of TX – San Antonio </li></ul>
  11. 12. K-12 <ul><li>Shiloh CUSD#1 – for staff as a pilot </li></ul><ul><li>Roxana District </li></ul><ul><li>Niles Township High School – District 219 – for Students </li></ul><ul><ul><li>http:// =4qJI3d0Tbc0 </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul>
  12. 13. Others – coming maybe <ul><li>G-drive </li></ul><ul><li>Blogger </li></ul><ul><li>Already can access and use any tool from the Google Labs from the Google Apps for Education Account </li></ul>
  13. 14. Cost <ul><li>FREE </li></ul><ul><ul><li>will remain free as long as the product’s around.  promise from Google </li></ul></ul>
  14. 15. Cloud Computing <ul><li>Computer Applications as an online service </li></ul><ul><li>Managed by the school! </li></ul><ul><ul><li>Benefit of apps for ed </li></ul></ul>Image Source
  15. 16. Cloud Computing <ul><ul><li>Cloud Computing - </li></ul></ul><ul><li>  Google Apps  this session </li></ul><ul><li>Zoho </li></ul><ul><ul><ul><li> </li></ul></ul></ul><ul><ul><ul><li> </li></ul></ul></ul><ul><li>Windows Live </li></ul><ul><ul><ul><li> </li></ul></ul></ul><ul><ul><li>Windows Live at EDU </li></ul></ul><ul><ul><ul><li> </li></ul></ul></ul><ul><ul><li>Live Campus </li></ul></ul><ul><ul><ul><li>http:// / </li></ul></ul></ul>
  16. 17. How <ul><li>Three Steps </li></ul><ul><ul><li>Register Domain Name </li></ul></ul><ul><ul><li>Sign Up for Google Apps as a School </li></ul></ul><ul><ul><li>Set up and manage the Google Apps Services </li></ul></ul><ul><li>Register Domain </li></ul><ul><ul><li>Must be able to manage the DNS </li></ul></ul><ul><li>Apply for account with Google </li></ul><ul><ul><li>Will verify ability to manage DNS before allowing to proceed. </li></ul></ul><ul><li>Choose which service to activate </li></ul><ul><li>Redirect URLS from to yourdomain </li></ul><ul><li>Option to create email or not (can use “other” email accounts </li></ul><ul><li>Single Signon Option and other API tools for migration and management </li></ul>
  17. 18. How to sign up <ul><li>Google Apps personal or business </li></ul><ul><ul><li> </li></ul></ul><ul><li>Schools, Colleges, Unversities </li></ul><ul><ul><li>http:// </li></ul></ul><ul><li>Help </li></ul><ul><ul><li>education- [email_address] . </li></ul></ul>
  18. 19. Reference <ul><li>Education Agreement: </li></ul><ul><ul><li> </li></ul></ul><ul><li>Admin Help </li></ul><ul><ul><li>http:// /support/a/?hl=en </li></ul></ul>
  19. 20. Need to manage DNS for the domain
  20. 21. Management <ul><li>Focused around collaboration </li></ul><ul><li>“ Cloud Computing” </li></ul><ul><li>24/7 uptime and backup managed by google </li></ul><ul><li>Free tech support – provide a phone number </li></ul><ul><li>Privacy </li></ul><ul><li>Will not delete data </li></ul><ul><li>Option to cancel and remove all data if desired </li></ul><ul><li>No advertising </li></ul><ul><li>Addon services – 66% discount for education </li></ul>
  21. 22. OPPS - Feb 24, Gmail crash <ul><li>SEVERAL million people around the world were left without access to email for more than two hours on Tuesday after Gmail, Google's web-based email service, crashed. </li></ul><ul><li>More than 100 million people are estimated to use Gmail every month, and the widespread outage is known to have affected users across the globe </li></ul><ul><li>STILL far better than typical school network system </li></ul>
  22. 23. Education Features <ul><ul><li>All basic services </li></ul></ul><ul><ul><li>Unlimited number users </li></ul></ul><ul><ul><li>7 Gig quota per account </li></ul></ul><ul><ul><li>Option to turn off Advertising </li></ul></ul><ul><ul><li>Basic spam/virus filtering (option for Postini filtering service) </li></ul></ul><ul><ul><li>Priority Support Option </li></ul></ul>
  23. 24. Premium and Education Services <ul><li>The free (Standard) version of Google Apps is nice by itself, but for $50 per user, per year, you can upgrade to the Premier Edition. The Premier Edition of Google Apps offers the same services as the Standard Edition with the addition of: </li></ul><ul><li>Up to 25 gigs of Gmail storage space per account </li></ul><ul><li>99.9% guarantee of email uptime </li></ul><ul><li>Ability to turn off AdSense ads in Gmail </li></ul><ul><li>Conference room and resource scheduling </li></ul><ul><li>APIs that can be integrated with your existing infrastructure </li></ul><ul><li>Email migration tools </li></ul><ul><li>Phone support </li></ul><ul><li>Third party applications and services </li></ul><ul><li>Postini mail management and recovery </li></ul><ul><li>Education institutions can use the premium features for free through Google Apps for Education . Many users would be more than fine with the free version. </li></ul>
  24. 25. Site Management Dashboard
  25. 26. Personalized Start Page
  26. 27. Contacts <ul><ul><li>Personal Contact Lists </li></ul></ul><ul><ul><li>Contact Lists for domain (school) to share </li></ul></ul>
  27. 28. Advanced Features <ul><ul><li>Bulk upload/update users </li></ul></ul><ul><ul><li>Advanced authentication options </li></ul></ul><ul><ul><ul><li>Single Sign On </li></ul></ul></ul><ul><ul><ul><li>Password strength customization </li></ul></ul></ul><ul><ul><ul><li>oAuthentication option </li></ul></ul></ul><ul><ul><li>E-mail quotas </li></ul></ul><ul><ul><li>E-mail migration </li></ul></ul><ul><ul><li>APIs for managing and synchronizing user accounts with legacy account systems </li></ul></ul>
  28. 29. Working with Google Apps Using the tools in a school
  29. 30. Adding Collaborators <ul><li>Collaborators email address must be added to each document </li></ul>
  30. 31. Collaboration Each students editing is a different color
  31. 32. Publishing <ul><li>Publish to Web (provides a URL) </li></ul><ul><li>Publish to Blog </li></ul><ul><ul><li>Removes comments and posts final draft </li></ul></ul>
  32. 33. Create Folders to Organize
  33. 34. Create and Manage “Groups”
  34. 35. Collaboration <ul><ul><li>Allow all in same domain to have reading privileges, or editing/collaborating privileges </li></ul></ul><ul><ul><li>Allow “everyone” in public Internet to view </li></ul></ul><ul><ul><li>Allow selected individuals within same domain, OR anywhere on Internet to have specific privileges with selection set by e-mail address and invitation </li></ul></ul>
  35. 36. Docs - History
  36. 37. Blog Connection <ul><ul><li>Publish from Google Docs directly to personal blog on Blogger </li></ul></ul>
  37. 38. E-mail <ul><ul><li>Basic Features </li></ul></ul><ul><ul><li>Use to Receive or Send e-mail from other accounts </li></ul></ul><ul><ul><li>POP3/IMAP Tools to access from inside Outlook, Thunderbird, etc. </li></ul></ul>
  38. 39. E-mail Settings
  39. 43. Calendar <ul><ul><li>Personal Calendar </li></ul></ul><ul><ul><li>Tools to Sync with desktop calendar or mobile device </li></ul></ul><ul><ul><li>Options for </li></ul></ul><ul><ul><ul><li>Private </li></ul></ul></ul><ul><ul><ul><li>Viewing by invitation (including collaboration) </li></ul></ul></ul><ul><ul><ul><li>Open viewing by all </li></ul></ul></ul><ul><ul><ul><li>Embedding in other websites online </li></ul></ul></ul>
  40. 44. Google Sites <ul><ul><li>Personal Website or Group Website </li></ul></ul><ul><ul><li>Options for </li></ul></ul><ul><ul><ul><li>Private </li></ul></ul></ul><ul><ul><ul><li>Viewing by invitation (including collaboration) </li></ul></ul></ul><ul><ul><ul><li>Open viewing by all </li></ul></ul></ul><ul><ul><ul><li>Embedding video, calendars, or any other Google app inside website </li></ul></ul></ul><ul><ul><li>Classsroom Example </li></ul></ul><ul><ul><ul><li> </li></ul></ul></ul>
  41. 45. Sample Google Sites <ul><li>Google Demo Classroom Site </li></ul><ul><li> </li></ul><ul><li>  </li></ul><ul><li>Amber Grenda - Shiloh Guidance </li></ul><ul><li> </li></ul><ul><li>  </li></ul><ul><li>Amy McClain - Shiloh Language Arts </li></ul><ul><li> </li></ul><ul><li>  </li></ul><ul><li>Jessie Durdel - Arcola Schools </li></ul><ul><li> </li></ul>
  42. 46. Google Docs <ul><ul><li>Document </li></ul></ul><ul><ul><li>Presentation </li></ul></ul><ul><ul><li>Spreadsheet </li></ul></ul><ul><ul><li>Form </li></ul></ul><ul><ul><li>Folders to Organize </li></ul></ul><ul><ul><li>Import/Export options </li></ul></ul><ul><ul><li>Publish Options </li></ul></ul><ul><ul><li>Share for Collaboration </li></ul></ul>
  43. 47. Chat
  44. 48. Video
  45. 49. Resources <ul><li>Google for Educators resources </li></ul><ul><li> </li></ul><ul><li>  </li></ul><ul><li>Google Apps in the Classroom </li></ul><ul><li> </li></ul><ul><li>Cloud Computing - slideshare by Jim Puglia </li></ul><ul><li> </li></ul>
  46. 50. CIPA & COPA - oh my <ul><ul><li>13 yr old limitations for online services? </li></ul></ul><ul><ul><ul><li>Childrens Online Privacy Protection Act of 1998 - COPPA </li></ul></ul></ul><ul><ul><li>Can use any hotmail, yahoomail account to access google apps </li></ul></ul><ul><ul><li>Prefer Gaggle type student specific service </li></ul></ul><ul><ul><li>Can use school hosted service </li></ul></ul><ul><li>Did you know ?? </li></ul><ul><ul><ul><li>About  Google &quot;plus&quot; Addressing </li></ul></ul></ul><ul><li>,1697,1865178,00.asp </li></ul>
  47. 51. Q & A <ul><li>Presentation slides: </li></ul><ul><li> </li></ul><ul><li>Terence Sullivan ( [email_address] ) </li></ul><ul><ul><li>Technology Director </li></ul></ul><ul><ul><li>Shiloh CUSD#1 </li></ul></ul>