Powerful Presentations (PHT)

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Powerful Presentations (PHT)

  1. 1. POWERFUL PRESENTATIONS Justin Standfield Management Development Facilitator
  2. 2. DESIGNING A GREAT PRESENTATION “ The secret of being a bore is to tell everything” Voltaire (1694-1778)
  3. 3. Needs of the Audience <ul><li>Straightforward information </li></ul><ul><li>Historical information </li></ul><ul><li>Comparisons </li></ul><ul><li>Interview </li></ul><ul><li>Education </li></ul><ul><li>Entertainment </li></ul><ul><li>Sales </li></ul>
  4. 4. Research Your Audience <ul><li>Before preparing your presentation it can be useful to know: </li></ul><ul><li>The audience’s objectives </li></ul><ul><li>The audience’s knowledge of the subject </li></ul><ul><li>The history of the relationship between the audience & you/your department </li></ul><ul><li>How the audience like to assimilate information </li></ul>
  5. 5. STRUCTURING THE PRESENTATION “ Begin at the beginning and go on until you come to the end; then stop” Lewis Carroll (1832-1898)
  6. 6. Presentation Structure <ul><li>Introduction </li></ul><ul><li>Main body </li></ul><ul><li>Close </li></ul>…… .tell ‘em what you’ll tell ‘em …… .tell ‘em …… .tell ‘em what you’ve told ‘em NB: Consider the primacy & recency effect
  7. 7. The Rule of 3
  8. 8. USING VISUAL AIDS overhead projector & acetates? handouts? flipchart & pens? PowerPoint show? what else?
  9. 9. How we take in information Source: Albert Mehrabiam, “Silent Messages”
  10. 10. How we take in information… <ul><li>There are some important conclusions that we can take in from this information… </li></ul><ul><li>1. Use visuals (pictures, graphs, tables, props) whenever you can; </li></ul><ul><li>2. In a speech you are only using 38% of the communication medium; </li></ul><ul><li>3. Ditch the bullet points now & again! </li></ul>
  11. 11. Visual Aids <ul><li>Flip charts & marker pens </li></ul><ul><li>Over head projector (OHP) & acetates </li></ul><ul><li>PowerPoint presentation, laptop & digital projector </li></ul><ul><li>Handouts </li></ul>
  12. 12. A few words about PowerPoint…
  13. 13. Making the presentation memorable
  14. 14. Keep the word count down
  15. 15. Try to use only one concept per slide
  16. 16. Avoid lists of bullet points
  17. 17. Use pictures where you can
  18. 18. Finding a picture for your presentation <ul><li>Purchase images (50p - £1 per image) </li></ul><ul><li>www.istockphoto.com </li></ul><ul><li>www.picasa.com </li></ul>
  19. 19. Finding a picture for your presentation <ul><li>Free images (but check copyright!) </li></ul><ul><li>www.google.com </li></ul><ul><li>www.lycos.com </li></ul><ul><li>www.yahoo.com </li></ul>
  20. 20. Finding a picture for your presentation <ul><li>NHS Photo Library (free for NHS staff only) </li></ul><ul><li>www.photolibrary.nhs.uk </li></ul>
  21. 21. YOUR AUDIENCE “ I do not object to people looking at their watches when I am speaking, but I strongly object when they start shaking them to make sure they are still going” Lord Birkett (1883-1962)
  22. 22. One size fits all?
  23. 23. The importance of good strong starts
  24. 24. Reading your audience
  25. 25. REHEARSAL “ Fail to prepare, prepare to fail” Unknown
  26. 26. Plan to rehearse at least 4 times 1 2 3 4
  27. 27. Rehearse against the clock <ul><li>How long do you think it will take? </li></ul><ul><li>How long did it take? </li></ul><ul><li>What if you are cut short? </li></ul><ul><li>Allow time for questions </li></ul>
  28. 28. Record yourself & observe!
  29. 29. Emulate best practice
  30. 30. Memorise your words <ul><li>Read it aloud </li></ul><ul><li>Record & listen to it </li></ul><ul><li>Use cue cards </li></ul><ul><li>Create a mind map </li></ul>
  31. 31. Mind mapping
  32. 32. Mind mapping <ul><li>Mirrors how the brain looks & works </li></ul><ul><li>Makes use of linking </li></ul><ul><li>Makes use of different learning styles </li></ul><ul><li>Ideas are much easier to recall </li></ul>
  33. 33. Mind mapping <ul><li>Stimulates both right & left brain hemispheres </li></ul><ul><li>Saves time, only recording/reviewing key words </li></ul><ul><li>Visual excitement aids memory </li></ul><ul><li>Easy to recreate from memory & check against original </li></ul>
  34. 34. Mind mapping activity <ul><li>Produce a simple mind map! </li></ul><ul><li>Base it on your presentation topic </li></ul><ul><li>Use drawings as well as text </li></ul>
  35. 35. Other uses for mind maps <ul><li>Revision before exams </li></ul><ul><li>Training & teaching </li></ul><ul><li>Project planning </li></ul><ul><li>Writing reports & essays </li></ul><ul><li>Brainstorming sessions </li></ul><ul><li>Creativity when problem solving </li></ul><ul><li>Taking minutes or making notes </li></ul>
  36. 36. DEALING WITH NERVES
  37. 37. Take action…rehearse!
  38. 38. Rehearse again!
  39. 39. Passion eliminates fear
  40. 40. Nerves & your body <ul><li>Loosen your spine </li></ul><ul><li>Loosen your neck </li></ul><ul><li>Loosen your arms & hands </li></ul><ul><li>Relax your facial muscles </li></ul><ul><li>Voice exercises </li></ul>
  41. 41. Nerves & eye contact
  42. 42. What’s the worst that could happen…?
  43. 43. First Impressions <ul><li>What factors make up a good first impression? </li></ul><ul><li>Visual – how you look…..55% </li></ul><ul><li>Vocal – how you sound…..38% </li></ul><ul><li>Verbal – what you say…..7% </li></ul>
  44. 44. FINAL AMENDMENTS TO YOUR PRESENTATIONS

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