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Task & Time Management

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Covers elements of GTD & time management. Touches on loads of different areas so is worth a look through. Part of the Brighton Air Cadets NCO Training.

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Task & Time Management

  1. 1. Task & Time Management Sgt D Smith ATC 2
  2. 2. What is time management? Brighton Air Cadets 3
  3. 3. Brighton Air Cadets 4
  4. 4. “the range of skills, tools and techniques utilized to accomplish specific tasks, projects and goals” Brighton Air Cadets 4
  5. 5. “the range of skills, tools and techniques utilized to accomplish specific tasks, projects and goals” Brighton Air Cadets 5
  6. 6. What is task management? Brighton Air Cadets 6
  7. 7. Brighton Air Cadets 7
  8. 8. “the process of managing a task during its lifecycle, including planning, testing, tracking and reporting Brighton Air Cadets 7
  9. 9. “the process of managing a task during its lifecycle, including planning, testing, tracking and reporting Brighton Air Cadets 8
  10. 10. Defining a Task Brighton Air Cadets 9
  11. 11. Brighton Air Cadets 10
  12. 12. A thing that needs doing. Brighton Air Cadets 10
  13. 13. A thing that needs Get more doing. cadets Brighton Air Cadets 10
  14. 14. A thing that needs Get more doing. cadets A small thing that needs doing. Brighton Air Cadets 10
  15. 15. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools Brighton Air Cadets 10
  16. 16. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that needs doing. Brighton Air Cadets 10
  17. 17. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school Brighton Air Cadets 10
  18. 18. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school A discreet, atomic thing that needs doing. Brighton Air Cadets 10
  19. 19. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school Call Jo Bloggs at A discreet, atomic Highroft School on thing that needs doing. 01273 123 321 Brighton Air Cadets 10
  20. 20. Why should a task be this small? Brighton Air Cadets 11
  21. 21. Brighton Air Cadets 12
  22. 22. You can see your progress, and it’s direction Brighton Air Cadets 12
  23. 23. You can see your progress, and it’s direction You’re far more likely to do it Brighton Air Cadets 12
  24. 24. Scheduling Tasks Brighton Air Cadets 13
  25. 25. Brighton Air Cadets 14
  26. 26. Problems? Brighton Air Cadets 15
  27. 27. Brighton Air Cadets 16
  28. 28. inflexible Brighton Air Cadets 16
  29. 29. inflexible depressing Brighton Air Cadets 16
  30. 30. inflexible depressing hard to maintain for more than a week Brighton Air Cadets 16
  31. 31. What should go in the calendar? Brighton Air Cadets 17
  32. 32. Fixed tasks and appointments Brighton Air Cadets 18
  33. 33. Brighton Air Cadets 19
  34. 34. Using a List Brighton Air Cadets 20
  35. 35. Rolling List Brighton Air Cadets 21
  36. 36. Rolling List (see board) Brighton Air Cadets 21
  37. 37. Advantages? Brighton Air Cadets 22
  38. 38. Problems? Brighton Air Cadets 23
  39. 39. Project/Context List Brighton Air Cadets 24
  40. 40. Project/Context List (see demo) Brighton Air Cadets 24
  41. 41. Advantages? Brighton Air Cadets 25
  42. 42. Problems? Brighton Air Cadets 26
  43. 43. Brighton Air Cadets 27
  44. 44. never-ending Brighton Air Cadets 27
  45. 45. never-ending it will stress you out Brighton Air Cadets 27
  46. 46. Daily Tasks Brighton Air Cadets 28
  47. 47. Brighton Air Cadets 29
  48. 48. Advantages? Brighton Air Cadets 30
  49. 49. Brighton Air Cadets 31
  50. 50. When you finish, you’re finished Brighton Air Cadets 31
  51. 51. Problems? Brighton Air Cadets 32
  52. 52. Brighton Air Cadets 33
  53. 53. Very easy to defer Brighton Air Cadets 33
  54. 54. Very easy to defer No project management Brighton Air Cadets 33
  55. 55. Brighton Air Cadets 34
  56. 56. Take away points Brighton Air Cadets 34
  57. 57. Take away points Tasks should be atomic Brighton Air Cadets 34
  58. 58. Take away points Tasks should be atomic You need a calendar or diary Brighton Air Cadets 34
  59. 59. Take away points Tasks should be atomic You need a calendar or diary You need a task list - choose one Brighton Air Cadets 34
  60. 60. Thinking Big Brighton Air Cadets 35
  61. 61. Project Planning Brighton Air Cadets 36
  62. 62. What’s a Project? Brighton Air Cadets 37
  63. 63. Brighton Air Cadets 38
  64. 64. “Any task with more than one discrete, atomic action” Brighton Air Cadets 38
  65. 65. Brighton Air Cadets 39
  66. 66. Starting a Project Brighton Air Cadets 39
  67. 67. Starting a Project 1 Define and visualize the ideal outcome Brighton Air Cadets 39
  68. 68. Starting a Project 1 Define and visualize the ideal outcome 2 Decide on how you will achieve it (resources, people, training, time, information etc) Brighton Air Cadets 39
  69. 69. Starting a Project 1 Define and visualize the ideal outcome 2 Decide on how you will achieve it (resources, people, training, time, information etc) 3 List the task required to do this. Brighton Air Cadets 39
  70. 70. Brighton Air Cadets 40
  71. 71. Ubiquitous Capture Brighton Air Cadets 41
  72. 72. What does this mean? Brighton Air Cadets 42
  73. 73. A: Writing everything down! Brighton Air Cadets 43
  74. 74. Why ? Brighton Air Cadets 44
  75. 75. Brighton Air Cadets 45
  76. 76. To stop it floating around in your head! Brighton Air Cadets 45
  77. 77. To stop it floating around in your head! Forget stuff Brighton Air Cadets 45
  78. 78. To stop it floating around in your head! Forget stuff Stress about forgetting stuff Brighton Air Cadets 45
  79. 79. To stop it floating around in your head! Forget stuff Stress about forgetting stuff Piss other people off Brighton Air Cadets 45
  80. 80. Tools for capture Brighton Air Cadets 46
  81. 81. Brighton Air Cadets 47
  82. 82. Notepad Brighton Air Cadets 47
  83. 83. Notepad Inbox Brighton Air Cadets 47
  84. 84. Brighton Air Cadets 48
  85. 85. Take away points Brighton Air Cadets 48
  86. 86. Take away points Tasks with many sub- tasks are projects Brighton Air Cadets 48
  87. 87. Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome Brighton Air Cadets 48
  88. 88. Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome Write everything down Brighton Air Cadets 48
  89. 89. Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome Write everything down You need a notebook Brighton Air Cadets 48
  90. 90. Brighton Air Cadets 49
  91. 91. A note on delegation Brighton Air Cadets 50
  92. 92. A note on delegation When you delegate, you retain responsibility Brighton Air Cadets 50
  93. 93. Can you remember everything you delegated? Brighton Air Cadets 51
  94. 94. Keep a “Waiting For” List Brighton Air Cadets 52
  95. 95. Brighton Air Cadets 53
  96. 96. Brighton Air Cadets 54
  97. 97. Take away points Brighton Air Cadets 54
  98. 98. Take away points Brighton Air Cadets 54
  99. 99. Automation Brighton Air Cadets 55
  100. 100. Auto Badgering Email Fu Brighton Air Cadets 56
  101. 101. Reviewing Stuff Brighton Air Cadets 57
  102. 102. Add Review Checklist PDF Brighton Air Cadets 58
  103. 103. Brighton Air Cadets 59
  104. 104. Implementation at Cadets Brighton Air Cadets 59
  105. 105. Implementation at Cadets keep a calendar or diary Brighton Air Cadets 59
  106. 106. Implementation at Cadets keep a calendar or diary keep a task list Brighton Air Cadets 59
  107. 107. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List Brighton Air Cadets 59
  108. 108. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture Brighton Air Cadets 59
  109. 109. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox Brighton Air Cadets 59
  110. 110. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox keep an A4/A5 book for project planning Brighton Air Cadets 59
  111. 111. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox keep an A4/A5 book for project planning make a short list prior to each parade night Brighton Air Cadets 59
  112. 112. Brighton Air Cadets 60
  113. 113. make a short list prior to each parade night Brighton Air Cadets 60
  114. 114. Brighton Air Cadets 61
  115. 115. Implementation at Home Brighton Air Cadets 61
  116. 116. Implementation at Home it’s up to you Brighton Air Cadets 61
  117. 117. Implementation at Home it’s up to you it’s one of the most useful things I ever did Brighton Air Cadets 61
  118. 118. Further Reading Brighton Air Cadets 62
  119. 119. Brighton Air Cadets 63
  120. 120. Getting Things Done, David Allen Brighton Air Cadets 63
  121. 121. Getting Things Done, David Allen Getting Things Done on Wikipedia Brighton Air Cadets 63
  122. 122. Getting Things Done, David Allen Getting Things Done on Wikipedia zenhabits.net Brighton Air Cadets 63
  123. 123. Getting Things Done, David Allen Getting Things Done on Wikipedia zenhabits.net How to Become a Straight-A Student: The Unconventional Strategies Real College Students Use to Score High while Studying Less, Cal Newport Brighton Air Cadets 63
  124. 124. Add Photos of Books & Screencaps of sites Brighton Air Cadets 64
  125. 125. Any Questions? Brighton Air Cadets 65
  126. 126. That’s it! Next: Uniform Inspections & Parades 66

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