PowerPoint Augmentative/Alternative Communication


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A step-by-step guide to transform the ubiquitous slide show into an easy, cost effective dynamic display communication system for individuals with special needs.

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PowerPoint Augmentative/Alternative Communication

  1. 1. PowerPointAn Alternative/Augmentative Communication System<br />Amy Garrett<br />ISHA Tech Conference<br />September 18, 2009<br />
  2. 2. PowerPoint for AAC<br />Why use PowerPoint<br />Emulates high end AAC devices<br />Dynamic display<br />Cost effective<br />Customizable for individual needs<br />Tech support readily available for a commonly used program<br />Free Viewer for access on multiple computers<br />Transfer images & recorded speech to<br />ACC devices<br />Other applications<br />PowerPoint for AAC<br />Introduce dynamic display<br />Assess student skills<br />Skill building<br />Instruction<br />Practice<br />
  3. 3. Dynamic DisplayLine Grid<br />Grid Created with Lines<br />Blank Slide, white background<br />Horizontal & vertical lines<br />Graphic<br />Copy/paste from Boardmaker<br />Size to fit within grid space<br />Text included with symbol<br />Speech, Action Settings…<br />Associated with each picture<br />Link, Action Settings…<br />Associated with selected pictures<br />
  4. 4. Dynamic DisplayFunctions of Language <br />Grid- Functions of Language<br />Blank Slide, white background<br />Horizontal & vertical lines<br />Colored rectangle shapes layered<br />Graphic<br />Copy/paste from Boardmaker<br />Size to fit within grid space<br />Text included with symbol<br />Speech, Action Settings…<br />Associated with each picture<br />Link, Action Settings…<br />Associated with selected pictures<br />
  5. 5. Dynamic Display3-D Buttons<br />Array of Action Buttons<br />Blank slide, black background<br />Rows & columns of Action Buttons<br />Graphic<br />Insert picture<br />Size to fit on button<br />Layered on button<br />Text entered on Action Buttons<br />Speech, Action Settings…<br />Associated with Action Button and picture<br />Link, Action Settings…<br />Associated with selected buttons and pictures<br />
  6. 6. Dynamic DisplayTab Navigation<br />Tab Navigation<br />Grid created with lines<br />Action Buttons (with text) added layered for tab navigation<br />Graphic<br />Copy/paste from Boardmaker<br />Size to fit within grid space<br />Text included with symbol<br />Speech, Action Settings…<br />Associated with symbol<br />Link, Action Settings…<br />Associated with Action Buttons<br />
  7. 7. Visual ScenesTransparent Buttons<br />Transparent Action Buttons <br />Blank slide<br />Background Picture<br />Text<br />Entered on Action Buttons<br />Action Buttons<br />Transparent, no line<br />Speech, Action Settings…<br />Associated with Action Buttons<br />Link, Action Settings…<br />Associated with selected Action Buttons<br />
  8. 8. AAC vs. PowerPoint<br />AAC<br />Layout<br />Based on objects<br />Objects contain a single element<br />Objects perform limited actions<br />Different types of objects perform actions differently<br />Objects can be layered<br />Objects float<br />Voice<br />Recorded speech, from a sound editor or within PowerPoint<br />Graphics<br />Imported <br />Layout<br />Based on an array of cells,which arealso called buttons<br />Cells contain multiple elements<br />Cells perform multiple actions<br />Cells are independent<br />Cells are fixed<br />Voice<br />Text-to-speech, recorded speech <br />Graphics<br />Integrated symbol library<br />Imported<br />PowerPoint<br />
  9. 9. PowerPoint Features for AAC<br />Vocabulary is the Key to Successful AAC<br />Interactive<br />Offer a variety of functions of language<br />Functional for user’s needs<br />Enable user to influence his/her environment<br />Clickable Objects<br />Kiosk mode to point & click to a specific target<br />Action Settings…<br />Link slides for a dynamic display<br />Play sound (recorded speech) for speech output<br />Layout<br />Action Buttons<br />Pictures<br />Text boxes<br />Shapes <br />
  10. 10. Getting Started<br />User Considerations<br />Determine communication needs<br />Select vocabulary<br />Develop a layout to facilitate user’s communication needs<br />Number of cells<br />Size of cells<br />Graphics & text<br />Navigation system<br />PowerPoint Set-Up Sequence<br />Gather & organize images<br />Open a template or design a grid<br />Save as…<br />Set up show in kiosk mode<br />Fill buttons that are consistent on each slide<br />Duplicate slide<br />Add graphic & text to all buttons<br />Record, save & organize speech<br />Set Action Settings<br />Play sound (speech) and link slides<br />
  11. 11. Clickable Objects<br />Set up a PowerPoint Show with Clickable Objects<br />Slide Show (menu bar)<br />Set Up Show…<br />Browsed at kiosk<br />Clickable objects<br />Action buttons<br />Pictures<br />Shapes <br />Text boxes<br />Text is highlighted & underlined <br />
  12. 12. Mac 2008 Tools<br />Where are the tools? <br />Standard toolbar<br />View/Toolbars<br />Formatting Palette<br />View/Toolbox<br />or<br />Standard toolbar icon<br />
  13. 13. Fill a Line Grid<br />Copy/Paste Picture & Text from Boardmaker<br />Symbol & text paste onto the center of the slide<br />Resize to fit in the grid space<br />Text<br />Included with Boardmaker symbol<br />Use alternate names<br />Action Settings…<br />Play sound and/or hyperlink<br />Associated with the picture <br />Picture selected<br />
  14. 14. Resize a Picture <br />Formatting Palette<br />Select the picture<br />Size, Rotation, and Ordering<br />Dialogue box<br />Double click on the picture<br />
  15. 15. Align Objects<br />How to line-up objects<br />Ordering<br />Align<br />Left, center, right, top, middle, bottom<br />Distribute<br />Horizontally, vertically<br />Arrange<br />Bring to front, send to back<br />Grouping<br />Group objects to move, resize, or rotate them as a unit<br />Grouped objects do not play sounds<br />Size, Rotation, and Ordering<br />
  16. 16. Boardmaker Settings<br />Link to PowerPoint<br />To copy a Boardmaker symbol to another application<br />Option-Click on the linked application button<br />Browse, select PowerPoint application icon<br />Add Symbol Names<br />Click change symbol names icon<br />Enter text (word, phrase or sentence)<br />Click Add Name<br />Click OK <br />
  17. 17. Action Settings<br />Mouse click<br />Action initiated by a click<br />Hyperlink to<br />Select Slide… from the drop down menu<br />Choose slide by its number, title and graphic<br />Play sound<br />Select Other Sound… from the drop down menu<br />Browse the computer to locate and select a sound<br />Highlight click optional<br />Where are Action Settings?<br />Menu bar/Slide Show or<br />Right click on the object<br />
  18. 18. Fill an Action Button Template<br />Insert Picture (from file or clipart)<br />Inserts onto the center of slide<br />Crop to fit the button shape<br />Resize to fit the button size<br />Text<br />Edit text on button<br />Action Settings….<br />Play sound and/or hyperlink<br />Associate with the picture <br />and<br />Associate with the Action Button<br />Action button selected<br />Picture selected<br />
  19. 19. Create a Visual SceneBackground Picture<br />Add a Background Picture<br />New presentation<br />Slide layout, blank slide<br />Add a background picture<br />Menu bar-Format/Slide Background<br />Formatting Palette-Slide Background<br />Select Fill in left-hand column<br />Select the Picture tab <br />Choose a Picture<br />Browse computer to locate and select a background picture<br />Click Apply <br />
  20. 20. Create a Visual SceneTransparent Action Buttons<br />Add Action Buttons<br />Menu bar-Slide Show/Action Buttons/Custom<br />Draw with the crosshair cursor<br />Cancel the Action Settings<br />Make the Button Transparent<br />Colors, Weights, and Fills<br />Fill Transparency 100%<br />No Line<br />Choose no line from the Color drop down menu<br />No Shadow<br />
  21. 21. Create a Visual SceneTransparent Action Buttons<br />Text, optional<br />Font settings<br />Color <br />Size<br />Alignment & Spacing<br />Wrap text<br />Shrink to fit<br />Enter on the Action Buttons<br />Action Settings….<br />Play sound and/or hyperlink<br />Associate with the Action Button<br />
  22. 22. Why Record Speech<br />Use a Digital Sound Editor<br />Improved speech quality<br />Consistent volume between recorded speech and computer generated sounds<br />Messages start and stop immediately<br />Easier to organize and locate files<br />Use messages in multiple applications<br />Audacity®<br />Free, open source software for recording and editing sounds<br />Mac OS X<br />Microsoft Windows<br />GNU/Linux<br />other operating systems<br />Multilingual<br />Save in variety of sound formats<br />http://audacity.sourceforge.net/<br />
  23. 23. Record Speech<br />Record Message<br />File/New<br />Click the round red record button<br />Record<br />Click the square yellow stop button<br />Highlight the message<br />Save Message<br />File/Export Selection as WAV<br />Name.wav<br />Save in folder <br />Record<br />Stop<br />Play<br />Selection Highlighted<br />
  24. 24. Create a Template Tips<br /> New presentation<br />Slide layout/blank slide<br />Save as…<br />Objects<br />Draw one shape<br />Line or Action Button<br />Set parameters <br />Color, size, weight (thickness), 3-D effects<br />Copy, paste the object multiple times<br />Use formatting tools to<br />Align edges<br />Distribute horizontally <br />Distribute vertically<br />Insert Duplicate Slide(s)<br />
  25. 25. Use PowerPoint to Communicate<br />Environment <br />Enable the user to make eye contact with the conversational partner(s)<br />Provide computer speakers that produce clear speech<br />User Access<br />Provide alternative computer access, if needed, so the user can focus on communication rather than motor skills<br />Update Vocabulary<br />Change or add vocabulary frequently to maintain user and partner interest in conversing <br />
  26. 26. Mouse Alternatives<br />Joystick & Trackball<br />Speed settings for for disabled<br />Accessible mouse buttons<br />Headpointing<br />Click or dwell on target<br />MouseKeys<br />System accessibility feature<br />Mac<br />System preferences<br />Universal access<br />Win<br />Control panel<br />Accessibility<br />Kid track<br />N-ABLER joystick<br />smartNAV<br />
  27. 27. Touch Input <br />Touch input<br />Options & controls<br />Finger and/or stylus<br />Touch enter/exit<br />Acceptance time<br />Touch monitor<br />Stability<br />Add-on touch screen<br />Secure attachment<br />Fit monitor size & shape<br />Refraction<br />Magic Touch Screen<br />Planar<br />
  28. 28. Touch Input<br />Interactive Whiteboard<br />SmartBoard<br />Check accessibly for all students<br />Tablet Computer<br />Options & controls<br />Finger and/or stylus<br />Touch enter/exit<br />Acceptance time<br />Brite Computers<br />HP Compaq<br />
  29. 29. Hand Held Devices<br />Smart Phone<br />Office Mobile<br />PowerPoint Mobile<br />Full screen view<br />Functions vary by phone & version of Windows Mobile operating system<br />Considerations<br />Touch input<br />Speakers <br />
  30. 30. Resources<br />Carson, Eric; Kennedy, M. From evaluation to innovation: How to emulate dynamic display using PowerPoint. Closing The Gap, February/March 2006, Vol. 24 No. 6. http://www.closingthegap.com/solutions/articles<br />Garrett, Amy,powerpointaac. ISHA Technology Conference September 18,2009. http://powerpointaac.pbworks.com/<br />Luther, Jim; Adapted Computer Access Materials for Windows.<br />http://www22.brinkster.com/jimluther/access.htm<br />