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  1. 1. Taiwan in the Asia-Invest Programme 2006-2007 Building EU-Asia business partnerships European Economic and Trade Office 歐洲經貿辦事處
  2. 2. Introduction <ul><li>OPPORTUNITIES FOR EU-ASIA BUSINESS CO-OPERATION: </li></ul><ul><li>Aims to support business partnerships and promote the internationalisation of EU and Asian SMEs, by facilitating direct business co-operation between the EU and Asia at a regional level </li></ul><ul><li>Aims for mutually beneficial co-operation </li></ul><ul><li>Commenced in 1997, more than 320 projects supported to date across a range of sectors, involving 1200 organisations </li></ul><ul><li>Asia-Invest 2006-2007 to build upon success of previous phases with a new Commission contribution of €20 million </li></ul>
  3. 3. Objectives <ul><li>OBJECTIVES OF THE PROGRAMME 2006-2007: </li></ul><ul><li>Strengthen mutual trade and investment flows between the regions </li></ul><ul><li>Assist SMEs to internationalise their business strategy </li></ul><ul><li>Reinforce private sector and new business development opportunities </li></ul><ul><li>Promote European know-how and technologies within the private sector and in intermediary business organisations </li></ul><ul><li>Exchange best practices and experiences of European and Asian intermediaries and/or companies with a strong regional dimension </li></ul><ul><li>Promote investment and trade with regard to south-south business links </li></ul><ul><li>Increase international market knowledge and access for LDCs </li></ul><ul><li>Enhance Europe’s political and economic presence across Asia </li></ul>
  4. 4. Grant co-financing <ul><li>CALL FOR PROPOSALS 2006-2007: </li></ul><ul><li>€ 16 750 000 available </li></ul><ul><li>To fund 50-60 projects </li></ul><ul><li>Two grant components: </li></ul><ul><ul><li>Business Meetings & Matchmaking Events and Capacity Building </li></ul></ul><ul><li>2 deadlines: </li></ul><ul><ul><li>6 October 2006 and 9 March 2007 </li></ul></ul><ul><li>Subject to new administrative and technical requirements outlined in Guidelines for Applicants 2006-2007 </li></ul>
  5. 5. ASIA: Afghanistan Bangladesh Bhutan Cambodia China India Indonesia Lao PDR Malaysia Maldives Mongolia Nepal North Korea Pakistan Philippines Sri Lanka Thailand Vietnam EU: Austria Belgium Cyprus Czech Republic Denmark Estonia Finland France Germany Greece Hungary Ireland Italy Latvia Lithuania Luxembourg Malta Netherlands Poland Portugal Slovakia Slovenia Spain Sweden United Kingdom <ul><ul><li>Welcome as Associates: Brunei Darussalam, Chinese Taipei, Hong Kong, Japan, Macao, Singapore and South Korea </li></ul></ul><ul><ul><li>LDCs </li></ul></ul>OTHER: Bulgaria Croatia FYRoM Romania Turkey Iceland Norway Liechtenstein Eligible countries and territories Taiwan is eligible as an associate!
  6. 6. What is an associate? <ul><li>an associate can play a supplementary but real role in the project. </li></ul><ul><li>However it may not receive funding from the grant, with the exception of per diem and travel costs. </li></ul>
  7. 7. Who can apply? <ul><li>ELIGIBLE BUSINESS ORGANISATIONS REPRESENTING SMES: </li></ul><ul><li>Chambers of commerce, government agencies, sector-specific trade, industrial and professional associations, employers’ federations and local agencies, administrations promoting or facilitating trade and investment, regulators, non-governmental organisations, relevant research institutes and university departments as well as sector-based agencies concerned with SMEs </li></ul><ul><li>A minimum of 3 organisations in partnership: 2 from different European countries + 1 Asian or vice versa </li></ul><ul><li>Final beneficiaries are SMEs, the wider business community and the Europe-Asia business network </li></ul>
  8. 8. Regional dimension <ul><li>REGIONAL/ASIA-WIDE CO-OPERATION: </li></ul><ul><li>Project proposals must have an Asia-wide dimension. They must ensure that the nature of the partnership and/or the scope of the project activities go beyond bilateral cooperation and brings in other Asian eligible countries/regions. </li></ul><ul><li>Asia-wide/regional dimension could be met by: </li></ul><ul><ul><li>Including partners from more than one Asian country </li></ul></ul><ul><ul><li>Demonstrating content with a regional orientation </li></ul></ul>
  9. 9. Priorities <ul><li>PRIORITY ISSUES 2006-2007: </li></ul><ul><li>Enhancing the export capabilities and foreign direct investment prospects of the least developed countries (LDCs) </li></ul><ul><li>Ensuring involvement of less developed regions (LDRs) within China and India </li></ul><ul><ul><li>Providing China: Western region: Sichuan, Guizhou, Yunnan, Shaanxi, Gansu and Qinghai provinces; Tibet, Ningxia, Guangxi and Inner Mongolia Autonomous regions; and Central region: Anhui province. </li></ul></ul><ul><ul><li>India: East & North East Region: States of Bihar, Jharkhand, West Bengal, Orissa, Assam; and Central Region: States of Madhya Pradesh and Chattisgarh </li></ul></ul><ul><li>Promoting integration of Asian countries into the Information Society through business orientated information & communication technologies </li></ul><ul><li>A proposal will be considered very relevant if it demonstrates an Asia-wide dimension and addresses at least one of the priorities </li></ul>
  10. 10. Components <ul><li>SUPPORTING REGIONAL BUSINESS CO-OPERATION: </li></ul><ul><li>1. Business to business match-making for companies </li></ul><ul><ul><li>Providing opportunities for partnership between SMEs through business events and face-to-face meetings aiming to facilitate long-term partnerships </li></ul></ul><ul><li>2. Capacity building </li></ul><ul><ul><li>Strengthening the skills and know-how of SMEs to internationalise AND improving the business environment by building the capacity of business intermediary organisations and creating opportunities for networking </li></ul></ul>
  11. 11. Business meetings <ul><li>FACILITATING DIRECT CONTACTS & LONG-TERM PARTNERSHIPS: </li></ul><ul><li>Flexible size of events/meetings in Europe or Asia </li></ul><ul><li>Quality preparatory activities, meetings and matchmaking activities, concrete follow up activities </li></ul><ul><ul><li>Preparatory promotional activities, agenda setting according to SMEs’ profile, interests and objectives; practical briefings, market and sector information, seminars and workshops, training in local business culture; event website, electronic support tools </li></ul></ul><ul><ul><li>Results-oriented face-to-face business encounters ; while in the host country, group and individual activities, such as briefings with market experts, site visits, technical seminars, meetings with sector associations </li></ul></ul><ul><ul><li>Concrete follow-up including conclusion of trade, technical, technological and/or industrial partnership agreements, access to finance, business development plan, establishment of a facility to assist SMEs etc </li></ul></ul>
  12. 12. Capacity-building <ul><li>UPGRADING SKILLS & KNOW-HOW: </li></ul><ul><li>Aimed at Asian SMEs and/or business intermediaries </li></ul><ul><li>Quality transfer of best practices and enhanced networking </li></ul><ul><ul><li>Practical demonstration actions to adapt and implementing European innovative technologies </li></ul></ul><ul><ul><li>Capacity building seminars, workshops and training for staff of Asian SMEs and intermediary organisations on EU market access (business familiarisation, raising awareness of market opportunities, CSR issues, organisational methods, promotional strategies, service improvement services, technical, commercial and customs regulations, etc) </li></ul></ul><ul><ul><li>Collaborative workshops with Asian standards & quality management organisations; exchange of best practices, production techniques, technological know-how, corporate social responsibility, environmental Europe-Asia trade relations and co-operation </li></ul></ul><ul><ul><li>Mutual visits and staff exchanges intermediaries </li></ul></ul><ul><ul><li>Information links and matchmaking between intermediaries (organisations and companies’ partner search database) </li></ul></ul>
  13. 13. Areas of intervention <ul><li>INDICATIVE REGIONAL PRIORITIES: </li></ul><ul><li>Of relevance for example: </li></ul><ul><ul><li>Alignment with European Standards (e.g. industrial, environmental, agricultural, fisheries, finance, sanitary and phyto sanitary, customs), Intellectual Property Rights, Dismantling Technical Barriers to Trade, Corporate Social Responsibility </li></ul></ul><ul><li>Not relevant for example: </li></ul><ul><ul><li>Garments partially made, leather goods including shoes, textiles, clothing and fashion garments, toys, automotive and ancillaries </li></ul></ul><ul><li>COUNTRY PRIORITIES: </li></ul><ul><li>European Commission’s Country Strategy Papers for each eligible country: </li></ul>
  14. 14. Specifications STANDARD REQUIREMENTS: <ul><li>Rate of 95% will be applied only if the major part of the action targets LDCs </li></ul>Capacity-building 12-36 75.00 95.00 600 000 100 000 Business meetings Duration (months) Maximum co-financing for non-LDC (%) Maximum co-financing for LDC (%) Maximum amount Minimum amount Programme Component
  15. 15. Key changes <ul><li>SUMMARY: </li></ul><ul><li>Mandatory regional / Asia-wide dimension </li></ul><ul><li>Defined priorities for LDCs, LDRs, ICT business applications </li></ul><ul><li>Simplified co-financing components </li></ul><ul><li>Indicative regional priorities </li></ul><ul><li>Increased flexibility of partnership requirements </li></ul><ul><li>Increased maximum grant size and co-financing percentage </li></ul><ul><li>Reversed evaluation procedure (concept note, technical & financial evaluation, administrative & eligibility check) </li></ul><ul><li>Reinforced role of Delegations (one full evaluation of each proposal) </li></ul><ul><li>Reduced administrative requirements (no original signatures on partnership statements, no translations, no Project Summary Sheet, contingencies reintroduced) </li></ul>
  16. 16. Networking <ul><li>ASIA-INVEST FORUM: </li></ul><ul><li>Two-day event with workshops and conferences to promote networking and dialogue between 90 European & Asian business intermediary organisations </li></ul><ul><ul><li>Past Forums: China (2002), Vietnam (2003), Sri Lanka (2004), Thailand (2005) </li></ul></ul><ul><li>Asia-Invest Forum China 2006, 6-7 November to be organised by the European Union Chamber of Commerce in China in Chengdu </li></ul><ul><li>Next Forum foreseen for 2007 in Europe </li></ul>
  17. 17. Asia Partenariat <ul><li>EU-CHINA PARTENARIAT 2006: </li></ul><ul><li>EU-China Partenariat 2006 </li></ul><ul><ul><li>Two-day match-making event for 400 EU and 500 Chinese SMEs to make new contacts and form partnerships </li></ul></ul><ul><ul><li>Past Partenariats: EU-Malaysia (2002), EU-China (2002), EU-Sri Lanka (2004), EU-Thailand (2005) </li></ul></ul><ul><ul><li>Sectors: Agro-industry, tourism, healthcare, environmental goods and services, machinery and building equipment, construction and engineering, ICT and software, and electronic components </li></ul></ul><ul><li>Next: EU-China Partenariat 2006, Chengdu 9-10 November </li></ul><ul><li> </li></ul>
  18. 18. Information <ul><li>KEEPING INFORMED: </li></ul><ul><li>Programme web site: </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li>How to Apply (Guidelines for Applicants 2005 ) </li></ul></ul><ul><ul><li>Subscribe to the Asia-wide Update </li></ul></ul><ul><ul><li>Latest news and up and coming activities (‘News’ & ‘Events’) </li></ul></ul><ul><ul><li>Project Fact Sheets (‘Projects’) </li></ul></ul><ul><ul><li>Register on the Asia-Invest Partner Search facility </li></ul></ul><ul><ul><li>Suggestions for Best Practice (‘Components’) </li></ul></ul><ul><ul><li>FAQs </li></ul></ul><ul><ul><li>Case studies </li></ul></ul><ul><li>Functional email box </li></ul><ul><li>Information Sessions </li></ul>
  19. 19. Partner search <ul><li>SEARCH FOR PARTNERS: </li></ul><ul><li>Asia-Invest Partner Search facility </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li>Register your contact details and project ideas </li></ul></ul><ul><li>Euro -Info Centres network: </li></ul><ul><li> </li></ul><ul><ul><li>Contact EICs for partner information </li></ul></ul><ul><li>Asia-Invest Forum events </li></ul><ul><ul><li>Networking with potential partners in Asia and Europe </li></ul></ul>
  20. 20. Key dates <ul><li>TAKE NOTE FOR 2006: </li></ul><ul><li>Call for Proposals 2006-2007 </li></ul><ul><ul><li>Deadlines 6 Oct 2006 and 9 March 2007 </li></ul></ul><ul><li>Asia-Invest Forum China 2006 </li></ul><ul><ul><li>6-7 November 2006 in Chengdu, China </li></ul></ul><ul><li>EU-China Partenariat 2006 </li></ul><ul><ul><li>9-10 November 2006 in Chengdu, China </li></ul></ul><ul><li>Asia-Invest Information Sessions </li></ul><ul><ul><li>Prior to 2DL Dec 2006/Jan 2007, Brussels </li></ul></ul><ul><ul><li>Information activities in Delegations in Asia </li></ul></ul>
  21. 21. Contact us NEW CONTACT DETAILS: EuropeAid Co-operation Office Brussels 1049– Belgium Tel: +32 2 298 6737 Fax: +32 2 298 4863 European Economic and Trade Office in Taipei: Email: Website:
  22. 22. Asia-Invest Programme 2006-2007 Building EU-Asia business partnerships NEW PRACTICAL GUIDELINES 23 May 2006, Brussels, Belgium
  23. 23. Application process Publish Call for Proposals Asia-Invest Call 2006-2007: EuropeAid/122960/C/ACT/Multi Receipt of Application + Concept Note Deadlines for submission of proposals: 06 October 2006 & 09 March 2007 Letter of acknowledgement to applicants Technical Evaluation of Concept Note Letter of rejection to unsuccessful applicants Technical & Financial Evaluation of selected full Application Letter of rejection to unsuccessful applicants Letter requesting supporting documents to provisionally successful applicants Administrative & Eligibility Compliance Letter of rejection to unsuccessful applicants Projects recommended for funding Notification of successful applicants Preparation and signing of contracts Project Implementation EC Delegations management HQ & EC Delegation shared evaluation
  24. 24. Eligible partnerships <ul><li>Partnerships </li></ul><ul><ul><li>minimum of THREE partners: 2 different Europeans partners+ 1 Asian partner or 2 different Asian partners + 1 European partner </li></ul></ul><ul><ul><li>optimum size will achieve the project objectives in the most cost-effective way </li></ul></ul><ul><li>Associates </li></ul><ul><ul><li>an associate can play a supplementary but real role in the project. However it may not receive funding from the grant, with the exception of per diem and travel costs. </li></ul></ul><ul><ul><li>Must be from an eligible European/Asian country or from the following non-eligible countries or territories: Brunei Darussalam, Chinese Taipei, Hong Kong, Japan, Macao, Singapore and South Korea. </li></ul></ul><ul><li>Subcontractors </li></ul><ul><ul><li>contracted to implement tasks within the project </li></ul></ul><ul><ul><li>must conform to the EC sub-contracting rules </li></ul></ul><ul><ul><li>Total sub-contracted amount ≤ 30% of total eligible costs </li></ul></ul><ul><ul><li>Attention to eligibility rules! </li></ul></ul>
  25. 25. Before applying <ul><li>PREPARATION: </li></ul><ul><li>Familiarise yourself with the programme </li></ul><ul><ul><li>Web site, FAQs, Project Fact Sheets </li></ul></ul><ul><li>Review open Call for Proposals and associated Guidelines for Applicants (including Annexes) </li></ul><ul><li>Determine the next deadline for application </li></ul><ul><li>Form an eligible partnership based on a project idea </li></ul><ul><ul><li>Partner Search Facility </li></ul></ul><ul><li>Ensure applicant and partners eligibility </li></ul><ul><li>Select one co-financing component and respect the minimum requirements and eligible activities and costs </li></ul>
  26. 26. What to submit <ul><li>CONCEPT NOTE AND FULL APPLICATION FORM (ANNEX A): </li></ul><ul><li>Concept Note </li></ul><ul><ul><li>4 sections: (1) Summary of the action (2) Relevance (3) Methodology & Sustainability (4) Expertise & Operational Capacity </li></ul></ul><ul><ul><li>1 page per section, 4 pages maximum </li></ul></ul><ul><li>Full Application Form </li></ul><ul><ul><li>7 Sections: (1) Action (2) Applicant (3) Partners (4) Associates (5) Checklist (6) Declaration by Applicant (7) Assessment Grid Partnership Statements for all partners </li></ul></ul><ul><ul><li>Sworn Statement by the Applicant </li></ul></ul><ul><li>+ following completed Annexes to the Guidelines </li></ul><ul><ul><li>Budget (Annex B to the Guidelines) + Budget justification </li></ul></ul><ul><ul><li>Logical Framework (Annex C to the Guidelines) </li></ul></ul><ul><ul><li>N.B. </li></ul></ul><ul><ul><li>Annex D (Legal entity sheet) and Annex E (Financial ID Form) will only be requested if a proposal has been provisionally selected . </li></ul></ul><ul><ul><li>Annex F (Standard Grant Contract) and Annex G (Daily allowance rate) are provided for information purposes and should not be returned. </li></ul></ul>ONE ORIGINAL + ONE ELECTRONIC VERSION
  27. 27. Evaluation grids <ul><li>SUPPORT TOOLS PROVIDED IN THE GUIDELINES: </li></ul><ul><li>Evaluation grid for the Concept Note: </li></ul><ul><li>Maximum total score = 50 points </li></ul><ul><ul><li>Relevance (25 points) </li></ul></ul><ul><ul><li>Methodology and Sustainability (15 points) </li></ul></ul><ul><ul><li>Operational Capacity & Expertise (10 points) </li></ul></ul><ul><li>Evaluation grid for the Application Form: </li></ul><ul><li>Maximum total score = 100 points </li></ul><ul><ul><li>Relevance (25 points) </li></ul></ul><ul><ul><li>Financial & Operational Capacity (20 points) </li></ul></ul><ul><ul><li>Relevance (25 points) </li></ul></ul><ul><ul><li>Methodology (25 points) </li></ul></ul><ul><ul><li>Sustainability (15 points) </li></ul></ul><ul><ul><li>Budget & Cost Effectiveness (15 points) </li></ul></ul>
  28. 28. Concept Note (Annex A) <ul><li>Summarises the main sections of the Full Application Form </li></ul><ul><li>Requires careful preparation as it will be used to perform the first evaluation </li></ul><ul><li>1 page max. per section, using font size no smaller than Arial 10 </li></ul><ul><li>Weighting of points shows that « relevance » section is particularly important. To prepare it: </li></ul><ul><ul><li>Refer to the Country Strategy Papers and priority sectors: </li></ul></ul><ul><ul><li>Demonstrate how project fits into local and regional context </li></ul></ul><ul><ul><li>Initial feasibility study should have taken place and should be reflected in description of problems to be resolved and needs to be met. </li></ul></ul><ul><ul><li>Regional dimension of the project must be demonstrated. </li></ul></ul><ul><ul><li>Bi-directional nature, ie of benefit to Asia and to Europe. </li></ul></ul>
  29. 29. Application Form (Annex A) I. THE ACTION 1. Description (incl. objectives, justification, activities, methodology and action plan) 2. Expected Results 3. Budget 4. Expected Sources of Funding II. THE APPLICANT III. THE PARTNERS IV. THE ASSOCIATES V. THE CHECKLIST VI. DECLARATION BY THE APPLICANT VII. ASSESSMENT GRID (for the use of the contracting authority only)
  30. 30. Application Form (Annex A) <ul><li>THE ACTION, OBJECTIVES (section 1.5), 1 page maximum : </li></ul><ul><li>Overall objective(s) </li></ul><ul><ul><li>Explain what the general objective is and why the project is important to the target group, in terms of the longer-term benefits </li></ul></ul><ul><ul><li>Will not be achieved by the project alone: the project will only provide a contribution to the achievement of the overall objective(s) </li></ul></ul><ul><li>Specific objective </li></ul><ul><ul><li>Explain what is to be achieved by implementing the project. </li></ul></ul><ul><ul><li>The specific objective should address the core problem, and be defined in terms of sustainable benefit for the target groups. </li></ul></ul><ul><ul><li>There should only be one specific objective. </li></ul></ul>
  31. 31. Application Form (Annex A) <ul><li>THE ACTION, JUSTIFICATION (section 1.6), 3 pages maximum : </li></ul><ul><li>Relevance of the project to the objectives/priorities of the Programme: Explain how the project is consistent with the objectives and priorities of the programme </li></ul><ul><li>Identification of perceived needs and constraints in the target countries: Who is the project aimed at? Who ultimately benefits from it? Numbers? </li></ul><ul><li>Description of target groups & final beneficiaries with estimated number: Provide background, explain the current, pre-project situation and importance of the project in the context of the target regions/countries. </li></ul><ul><li>Reasons for the selection of the target groups & identification of their needs and constraints. How does the action contribute? Thorough understanding of needs and constraints must be demonstrated. Pre-feasibility study to be used for that purpose. </li></ul>
  32. 32. Application Form (Annex A) <ul><li>THE ACTION, ACTIVITIES (section 1.7), 9 pages maximum : </li></ul><ul><li>WHAT activities will be carried out? </li></ul><ul><li>Step by step approach (tasks) eg. Activity 1, 2, 3 etc </li></ul><ul><li>Include the title and a detailed description of each activity </li></ul><ul><li>Provide narrative detail </li></ul><ul><ul><li>Who, what, where, when: </li></ul></ul><ul><ul><li>including means of each activity (materials, personnel) </li></ul></ul><ul><ul><li>deliverables of each activity (outputs) </li></ul></ul><ul><li>Cross-cutting between components adds value to the project </li></ul><ul><li>Correspond to Plan of Action </li></ul><ul><li>Allow for cross-check with Budget </li></ul>
  33. 33. Application Form (Annex A) <ul><li>THE ACTION, ACTIVITIES continued : </li></ul><ul><li>Selection criteria for target groups/participants (must be described in proposal) </li></ul><ul><li>Kick- off meeting between partners </li></ul><ul><li>Partnership agreement </li></ul><ul><li>Communication strategy (internal and external) </li></ul><ul><li>Visit to other Asia-Invest projects </li></ul><ul><li>Monitoring and evaluation activities by managers </li></ul><ul><li>On-site project manager </li></ul>
  34. 34. Application Form (Annex A) <ul><li>THE ACTION, METHODOLOGY (section 1.8), 4 pages maximum : </li></ul><ul><li>HOW will implementation be carried out? </li></ul><ul><li>Participatory Approach must be demonstrated </li></ul><ul><li>Methods of implementation & reasons for the proposed methodology: Management structure, information flow, decision making… </li></ul><ul><li>How the project intends to build on a previous project or previous activities (where applicable) </li></ul><ul><li>If part of a larger programme, how does it fit or is coordinated with this programme. What potential synergies (especially with other EC initiatives)? </li></ul>
  35. 35. Application Form (Annex A) <ul><li>THE ACTION, METHODOLOGY continued : </li></ul><ul><li>Procedures for follow up and internal/external evaluation: </li></ul><ul><ul><li>Monitoring of project’s actual achievements and financial progress in comparison to original proposal (use of OVI in Logical Framework). including means of each activity (materials, personnel) </li></ul></ul><ul><ul><li>Updating of LFM </li></ul></ul><ul><ul><li>Reporting (internal and to Commission) </li></ul></ul><ul><ul><li>Internal and/or external (ie sub-contracted) evaluation is recommended </li></ul></ul><ul><li>Role of various actors in the project </li></ul><ul><ul><li>Incl. partners, associates etc. </li></ul></ul><ul><ul><li>Aim for a balanced involvement among partners </li></ul></ul><ul><li>Team proposed for implementation of the project </li></ul><ul><ul><li>Number, role and origin of people necessary for implementation </li></ul></ul><ul><ul><li>Project co-ordinator must be a member of the staff of Applicant organisation </li></ul></ul><ul><li>Main means proposed (HR, equipment etc.) </li></ul>
  36. 36. Application Form (Annex A) <ul><li>THE ACTION, DURATION AND ACTION PLAN (section 1.9): </li></ul><ul><li>Complete according to the example provided </li></ul><ul><li>Do not mention actual dates, but indicate by month 1, month 2 etc </li></ul><ul><li>Ensure that ALL activities from the description of activities appear here </li></ul><ul><li>Foresee a certain amount of slack in the timetable as a precaution </li></ul><ul><li>Ensure that activity titles correspond to the description of activities </li></ul><ul><li>Action plan for the first year of implementation should be detailed. </li></ul><ul><li>Ensure to identify an implementing body for each activity. </li></ul>
  37. 37. Application Form (Annex A) <ul><li>THE ACTION, EXPECTED RESULTS (section 2), 7 pages maximum : </li></ul><ul><li>Concrete Outputs: Be specific and quantify as much as possible. Physical as well as immaterial outputs (in line with OVI and results presented in LFM). </li></ul><ul><li>Multiplier effects: Possibilities for replication and extension of outcomes. Can include potential for strengthening policies (regulatory conditions, open trade policy etc), sharing of best practices to as wide an audience as possible (communication strategy, production of brochures, website, participation in conferences and workshops etc.) </li></ul><ul><li>Sustainability: Distinguish between the following aspects of impact: </li></ul><ul><ul><li>Financial : How will the activities be financed after the grant ends? </li></ul></ul><ul><ul><li>Institutional : Will structures allowing the activities to continue be in place at the end of the present project? Will there be local “ownership” of project outcomes? </li></ul></ul><ul><ul><li>Policy level : What will be the structural impact of the project e.g. will it lead to improved legislation, codes of conduct, methods etc? </li></ul></ul>
  38. 38. Application Form (Annex A) <ul><li>II. THE APPLICANT </li></ul><ul><ul><li>Identity </li></ul></ul><ul><ul><li>Bank details (not to be provided at the application stage) </li></ul></ul><ul><ul><li>Description </li></ul></ul><ul><ul><li>Capacity to manage and implement actions </li></ul></ul><ul><ul><li>Resources (must demonstrate the viability of your institution). If amount requested is more than 300.000 EUR, please provide the reference of your most recent external audit report (does not apply to international organisations) </li></ul></ul><ul><ul><li>Other applications made to EU institutions </li></ul></ul><ul><li>III. THE PARTNERS </li></ul><ul><ul><li>Description </li></ul></ul><ul><ul><li>Partnership statements </li></ul></ul><ul><li>IV. THE ASSOCIATES </li></ul>DO NOT FORGET! Partnership Statements
  39. 39. Application Form (Annex A) <ul><li>V. CHECKLIST </li></ul><ul><ul><li>Simple checklist with very straightforward questions, Yes or No answers </li></ul></ul><ul><li>III. DECLARATION BY THE APPLICANT with original signature </li></ul><ul><ul><li>The applicant declares that: </li></ul></ul><ul><ul><li>It has the sources of financing and professional competence and qualifications specified in section 2.3 of the Guidelines for Applicants. </li></ul></ul><ul><ul><li>It undertakes to comply with the principles of good partnership practice foreseen in section III.2 of the grant application form. </li></ul></ul><ul><ul><li>It is directly responsible for the preparation and management of the action with its partners, and is not acting as an intermediary. </li></ul></ul><ul><ul><li>It and its partners do not fall in any of the categories (a) to (f) listed in section 2.1.1(2) of the Guidelines for Applicants. </li></ul></ul><ul><ul><li>If selected, it is in a position to deliver immediately, upon request, the supporting documents stipulated under point 2.4 of the Guidelines for Applicants </li></ul></ul><ul><ul><li>+ Declaration on its own eligibility and eligibility of partners. </li></ul></ul>
  40. 40. Budget (Annex B) <ul><li>IN ACCORDANCE WITH ANNEX B: </li></ul><ul><li>Worksheet 1: Budget for the action </li></ul><ul><ul><li>Must be presented in EURO </li></ul></ul><ul><ul><li>Respect the template and style </li></ul></ul><ul><ul><li>Include total eligible costs of the project </li></ul></ul><ul><ul><li>In general for total duration; specifically for the first 12 months if the project duration is more than one year </li></ul></ul><ul><ul><li>For travel, include latest per diem rates and indicate by country of destination </li></ul></ul><ul><ul><li>Use main headings provided; add lines under each as necessary </li></ul></ul><ul><ul><li>Be transparent </li></ul></ul><ul><ul><li>Direct revenue generated by the project must be included </li></ul></ul><ul><ul><li>Administration costs must not exceed 7% of total eligible costs </li></ul></ul><ul><ul><li>Commission contribution is no more than maximum % </li></ul></ul><ul><ul><li>Contingency reserve must not exceed 5% of total eligible costs </li></ul></ul><ul><ul><li>Allocate costs for audit if total EC contribution is more than EUR 100.000 </li></ul></ul><ul><li>All items to be explained in the Budget Justification </li></ul><ul><li>Worksheet 2: Expected sources of funding </li></ul>
  41. 41. Budget (Annex B) Unit rates: not higher than gross salary (employees), or qualifications and experience (independents). If part time work, adapt n° of units and not unit rate. Standard month = 22 working days Worksheet 1: Budget for the action NB: All items to be further explained in the Budget Justification on a separate sheet Indicate place of dep. and arrival
  42. 42. Budget Justification <ul><li>IN ACCORDANCE WITH ANNEX B: </li></ul><ul><li>To be provided on a separate sheet </li></ul><ul><li>Justify each budget item with respect to: </li></ul><ul><ul><li>(a) the necessity for the item (eg: flight, computer, … etc); </li></ul></ul><ul><ul><li>(b) the reason for the number of units proposed and </li></ul></ul><ul><ul><li>(c) the choice of unit rate applied </li></ul></ul><ul><li>The justification should make reference to the specific activities foreseen in your proposal </li></ul><ul><li>Example: </li></ul><ul><ul><li>Budget item 25 days per diem in Thailand 4 5-day missions to Thailand by coordinator to participate in 2 Advisory Group meetings and 2 Training of the Trainer sessions (see Activities 2.1 and 4 for detail). EC per diem rate applied </li></ul></ul>
  43. 43. <ul><li>Worksheet 2: Expected sources of funding </li></ul><ul><ul><li>Indicate other expected sources of funding for the project </li></ul></ul><ul><ul><li>Balance must be financed from: Applicant’s own resources, Partner’s own resources, sources other than the EU budget </li></ul></ul>Budget (Annex B)
  44. 44. Logical Framework (Annex C) <ul><li>MANAGEMENT TOOL: </li></ul><ul><li>Integral to Project Cycle Management, as used by the European Commission </li></ul><ul><li>Planning, implementation and evaluation </li></ul><ul><li>Links objectives with purpose, results and activities </li></ul><ul><li>Indicators show how results will be achieved and measured </li></ul><ul><li>Introduction to PCM and Log Frame </li></ul><ul><ul><li>PCM Guidelines and how to prepare a Logframe </li></ul></ul><ul><ul><li> </li></ul></ul>
  45. 45. <ul><li>Should reflect the relationships between activities, results, purpose and objectives, and indicate how to check whether these objectives have been achieved </li></ul><ul><li>Also establish what assumptions outside the control of the project may influence its success </li></ul><ul><li> </li></ul>1 2 3 4 12 10 8 13 6 5 7 11 9
  46. 46. Logical Framework (Annex C) <ul><li>INTERVENTION LOGIC: </li></ul>Activities Expected Results Project Purpose Overall Objectives High level objectives to which the project contributes The project’s central objective (there should be one only) The products of the undertaken activities Actions/tasks executed as part of the project to produce the results
  47. 47. Logical Framework (Annex C) What is the specific objective which the project shall achieve? Examples: The project will increase the number and quality of XXX and upgrade the skills of the present and future XXX in this sector What are the concrete outputs envisaged to achieve the specific objectives? What are the envisaged effects and benefits of the project? What improvements and changes will be produced by the project? Examples: (1) The skills of the XXX involved in XXX will be improved (2) Agreements will be concluded between XXX resulting in XXX etc What are the key activities to be carried out and in what sequence in order to produce the expected results? Example: Activity 1. Train the trainers Organisation of XXX for staff Activities Expected Results Project Purpose Overall Objectives What are the overall broader objectives to which the project will contribute? Examples: (1) Contribute to the development of XXX in Thailand and Malaysia (2) Contribute to improved policy-making in the area of XXX (3) Upgrade the skills of people working in the XXX industry (4) Improved XXX relations in the XXX sector in Malaysia and Thailand etc
  48. 48. Logical Framework (Annex C) <ul><li>OBJECTIVELY VERIFIABLE INDICATORS OF ACHIEVEMENT: </li></ul>- OVIs provide a measure of project progress - Must be measurable - Time period, target group and location may need to be specified - Include more than one indicator for a particular aspect if a single one does not provide full picture of the expected change What are the quantitative or qualitative indicators showing whether and to what extent the project’s specific objective is achieved? Examples: (1) No. of XXX (2) XXX participation (3) No. XXX staff that have attended training on XXX What are the indicators to measure whether and to what extent the project achieves the envisaged results and effects? Examples: (1) No. of staff to spend XXX on a training course abroad and thereby improve XXX (2) No. of agreements concluded with XXX during the project implementation (3) No. of XXX having carried out training in the XXX industry What are the means required to implement this activity (materiel, personnel, financial means etc.) Example: (1) No. of persons/months of XXX staff (2) 1 person/month of expert (3) No of full-time XXX etc. What are the key indicators related to the overall objectives? Examples: (1) No. of Master Plans for the Development of tourist areas (2) % of employees in the XXX industry that have XXX
  49. 49. Logical Framework (Annex C) <ul><li>SOURCES AND MEANS OF VERIFICATION: </li></ul>- Sources of verification are documents, reports and other sources providing information that makes it possible to verify the indicators. What are the sources of information that exist or can be collected? What are the methods required to get this information? (1) Annual reports from the organisations involved in XXX What are the sources of information for these indicators? (1) Questionnaire to XXX staff (2) Copies of the Agreements (3) Official records of the organisations etc What are the sources of information for these indicators? (1) Official Reports of responsible organisations (2) Survey in XXX
  50. 50. How to provide it <ul><li>Each proposal must be provided separately in a sealed envelope: </li></ul><ul><li>TO: </li></ul><ul><li>[ Insert full name and address of the European Commission…] </li></ul><ul><li>FROM: </li></ul><ul><li>[ Insert full name and address of the Applicant…] </li></ul><ul><li>Call for Proposals publication reference number: </li></ul><ul><li>Call for Proposals Publication Title: </li></ul><ul><li>Call for Proposals deadline: </li></ul><ul><li>’ Do not open before the Proposal Opening Session’ </li></ul>
  51. 51. When to send it <ul><li>DEADLINES: </li></ul><ul><li>Friday 6 October 2006, 16.00 Brussels time </li></ul><ul><li>Friday 9 March 2007, 16.00 Brussels time </li></ul><ul><ul><li>Any application received after the first deadline will be automatically included in the next batch. Any application received after the second deadline will be automatically rejected. </li></ul></ul><ul><ul><li>Receipt of acknowledgement sent shortly after the deadline with a proposal reference number provided </li></ul></ul>
  52. 52. Where to send it <ul><li>POSTAL: </li></ul><ul><li>European Commission </li></ul><ul><ul><li>EuropeAid Co-operation Office </li></ul></ul><ul><ul><li>Directorate D, Asia </li></ul></ul><ul><ul><li>Unit D3, Finance, Contracts & Audits </li></ul></ul><ul><ul><li>Office J-54 8/16 </li></ul></ul><ul><ul><li>B-1049 Brussels, Belgium </li></ul></ul><ul><li>EXPRESS COURIER OR HAND-DELIVERY: </li></ul><ul><li>European Commission </li></ul><ul><ul><ul><li>EuropeAid Co-operation Office </li></ul></ul></ul><ul><ul><ul><li>Directorate D, Asia </li></ul></ul></ul><ul><ul><ul><li>Unit D3, Finance, Contracts and Audits </li></ul></ul></ul><ul><ul><ul><li>Office J-54, 8/16 </li></ul></ul></ul><ul><ul><ul><li>Rue de Geneve, 1 </li></ul></ul></ul><ul><ul><ul><li>B-1140 Brussels, Belgium </li></ul></ul></ul>