Foundation Center Green IT Presentation Apr2010


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Hardware, software, and green practices. Oriented toward nonprofits. by David Deal, Community IT Innovators, Virsant

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  • About CITI, 3BL
  • 2% vs 98%
  • VMWare: vSphere (servers) MS: (Server 2008) Hyper-V Citrix XenServer
  • VDI : per-user customization, greater application compatibility. VMWare View 4, MS VDI Std/Premium Suite   TS : requires less hardware than VDI, is slightly more scalable, and arguably less management
  • eFax, MyFax, RingCentral
  • How to share visuals – e.g. docs, plan, preso - Web Conf : * GoToMeeting (Citrix): $50/mo, 15 people * WebEx (Cisco): $50/mo, 25 people * ReadyTalk: $45/yr Techsoup , 15 people * Office Communications Server How to share files : * basic repository - Jungle Disk ,, Dropbox, Office Live * repository + apps: Google Docs * repository + workflow ( Enterprise Content Management ): SharePoint, Alfresco (open source), Knowledge Tree Avoid managing desktop enviro at all – comprehensive hosted software: * Hyperoffice: docs, email, calendar, contacts, Intranet, meetings. $700/yr for 10 ppl. * Zoho, Google Apps, MS BPOS , Ofc Web Apps … Coordinate teams/projects: * Basecamp, Sharepoint/SP Online, Pivotal Tracker (* Azure is MS cloud computing framework) Contacts/CRM: * Salesforce, SugarCRM, DIA, Convio/Common Ground Desktop replacement: * Aviary – online image editing Email hosting: * Gmail, hosted Exchange
  • VoIP : voice traffic on data networks. Use analog telephone adapter, softphone, or VoIP phone. Cheaper long distance, virtual phone numbers. Skype! IP Telephony : Taking voice data out of the PBX: Web/email integrated voicemail. PBX: Private Branch Exchange, traditionally serves 1 office. Virtual PBX = hosted PBX: low cost of entry & calling costs * Ring Central * Vocalocity-eliminates long dist charge * VoiceNation-best @ unifying sites into 1 * Virtual PBX.   Buy/build/host: * Buy Nortel, Avaya. Big orgs. * Build with Asterisk. Larger orgs with tech capacity. * Host with third party vendor. Apptix, Aptela, iCore, etc. Smaller orgs.
  • Foundation Center Green IT Presentation Apr2010

    1. 1. Green IT Practices Presented by David Deal, CEO Community IT Innovators @CommunityIT, @ddealdc
    2. 2. Takeaways <ul><li>To increase awareness of the environmental impact of desktops, servers, and other ICT equipment </li></ul><ul><li>To provide guidance and opportunities to adopt technology practices that will help reduce that impact and reduce costs </li></ul><ul><li>To discuss select solutions that will help nonprofits and social mission organizations reduce the environmental impact of their ICT AND use ICT to reduce their operational impact on the environment. </li></ul>
    3. 3. Poll <ul><li>Organization Size? </li></ul><ul><li>Who knows what these are: </li></ul><ul><ul><li>Desktop Power Management? </li></ul></ul><ul><ul><li>EPEAT? </li></ul></ul><ul><ul><li>vSphere? </li></ul></ul><ul><li>Deliberate green efforts underway? </li></ul>
    4. 4. Agenda <ul><li>Hardware </li></ul><ul><li>Software </li></ul><ul><li>Green Practices </li></ul><ul><li>And… </li></ul>
    5. 5. INTERACTION!
    6. 6. Environmental Impact <ul><li>2% of global CO 2 emitted by ICT (Gartner) </li></ul><ul><li>50-70% of the lifetime energy consumption of a computer is used before it is ever turned on </li></ul><ul><li>eWaste makes up 2% of solid waste in the U.S. and is the fastest growing segment </li></ul>
    7. 7. Environmental Impact <ul><li>A PC and monitor take 530 lbs of fossil fuels, 58 lbs of chemicals, and 1.5 tons of water to produce (UN Resource Saver) </li></ul><ul><li>50% of our 50-person company’s emissions are from business travel (commuting, clients, flights, etc.) </li></ul>
    8. 8. HARDWARE
    9. 9. “ Green” HW Considerations <ul><li>What you buy </li></ul><ul><li>How long you use it </li></ul><ul><li>How you dispose of it </li></ul>
    10. 10. Device Power Consumption <ul><li>Desktop: 70-120W++ </li></ul><ul><li>Laptop: 20-40W </li></ul><ul><li>Thin client: 8-12W </li></ul><ul><ul><li>(For use with Terminal Server or Virtual Desktops) </li></ul></ul><ul><li>Desktop/laptop in sleep mode: 2-10W </li></ul><ul><li>LCD 35-40W vs CRT 80-120W </li></ul>
    11. 11. Ordering Green KEY POINT: When you buy desktops or printers, check !
    12. 12. Typical Replacement Cycle <ul><li>Laptops: 2-4 years </li></ul><ul><li>Desktops: 3-5 years </li></ul><ul><li>Thin clients: 4-6 years </li></ul><ul><li>Monitors: longer! </li></ul><ul><li>KEY POINT: Thin clients often have the longest useful life, although using hosted apps or repurposing can help extend the useful life of laptops and desktops. </li></ul>
    13. 13. Retiring Old Computers Responsibly <ul><li>Seek to reuse instead of recycle </li></ul><ul><ul><li>Find a refurbisher </li></ul></ul><ul><ul><li>Partner with a small local nonprofit to get it into the community </li></ul></ul><ul><li>Recycling as a last option </li></ul>
    14. 14. Power Management <ul><li>Smart power strips (for desktops) </li></ul><ul><li>Power strips with timers (for printers) </li></ul>
    15. 15. SOFTWARE
    16. 16. The First Place Techies Look... The Server Room!
    17. 17. Server Virtualization <ul><li>Energy reduction up to 82% (Gartner) </li></ul><ul><li>Small & medium-sized NPO’s (<100 PCs) often virtualize 4-8 servers on 1 physical server </li></ul><ul><li>Software: VMware, MS Hyper-V, Citrix, etc. </li></ul>
    18. 18. … but workstations may be a greater opportunity! <ul><ul><li>3x the energy consumption of the server room </li></ul></ul><ul><ul><li>Cut PC energy use up to 70%, save about $50 per desktop (NRDC) </li></ul></ul><ul><ul><li>Free options for standalone PCs: </li></ul></ul><ul><ul><ul><li>Built-in settings in Windows, Macs </li></ul></ul></ul><ul><ul><ul><li>Verdiem Edison (downloadable) </li></ul></ul></ul><ul><ul><li>Options for networked PCs: </li></ul></ul><ul><ul><ul><li>Faronics PowerSave </li></ul></ul></ul><ul><ul><ul><li>Verdiem Surveyor </li></ul></ul></ul>
    19. 19. Virtualization
    20. 20. (Server-based) Desktop Virtualization <ul><li>Desktop virtualization makes energy savings possible by allowing the use of terminals instead of desktops or laptops </li></ul><ul><li>Also, roaming access = travel reduction! </li></ul>
    21. 21. Hosted Software <ul><li>a.k.a. Cloud Computing, SaaS </li></ul><ul><ul><li>Salesforce, DIA, Google Apps, Constant Contact, MS BPOS (e.g. Hosted MS Exchange) </li></ul></ul><ul><li>Theoretically greener due to: </li></ul><ul><ul><li>Better use of server resources </li></ul></ul><ul><ul><li>Remote access reducing travel </li></ul></ul><ul><li>But to realize this you need to: </li></ul><ul><ul><li>Turn off old server(s) </li></ul></ul><ul><ul><li>Use it to reduce travel </li></ul></ul><ul><li>Also, is their power source cleaner than yours? </li></ul>
    23. 23. Green Practices <ul><li>Utilizing IT to green operations </li></ul><ul><li>Examples: </li></ul><ul><ul><li>Reduce paper consumption </li></ul></ul><ul><ul><li>Smart buildings </li></ul></ul><ul><ul><li>Online faxing </li></ul></ul><ul><ul><li>Travel reduction </li></ul></ul><ul><ul><li>Working with distributed teams </li></ul></ul>
    24. 24. Efficient Printing <ul><li>Duplexing - make it the default! </li></ul><ul><li>(double-sided printing) </li></ul><ul><li>Consolidate printers </li></ul><ul><ul><li>(reducing printer-to-staff ratio) </li></ul></ul>
    25. 25. Travel Reduction <ul><li>Reduce commuter and business travel </li></ul><ul><li>Travel contributes to 50% of CITI’s total emissions </li></ul><ul><ul><ul><ul><li>(even with 75% of travel done via public transit, biking, and walking!) </li></ul></ul></ul></ul><ul><li>Ingredients: Remote & mobile access to ICT resources - data, voice, video </li></ul><ul><li>Numerous studies confirming moderate to significant positive environmental impact </li></ul>
    26. 26. Working with Distributed Teams <ul><li>Web conferencing: </li></ul><ul><ul><li>GoToMeeting, WebEx, Ready Talk </li></ul></ul><ul><li>File sharing </li></ul><ul><ul><li>, Dropbox, BPOS/SharePoint, Jungle Disk,, Google Docs </li></ul></ul><ul><li>Comprehensive hosted apps: </li></ul><ul><ul><li>Hyperoffice, Zoho, Google Apps, (MS BPOS+Office Web Apps coming) </li></ul></ul><ul><li>Extranets/project collaboration: </li></ul><ul><ul><li>Basecamp, SharePoint </li></ul></ul>
    27. 27. Travel Reduction: Voice <ul><li>Voice over IP & IP Telephony </li></ul><ul><li>Virtual/hosted PBX </li></ul><ul><ul><li>Lower startup costs, often lower calling costs </li></ul></ul><ul><ul><li>Cost-effective for smaller organizations </li></ul></ul><ul><ul><li>BUT: unless the vendor also provides the data connection (T1), they still don’t control call quality </li></ul></ul><ul><ul><li>May not be for you if you have a large number of users, high call volume, or if you need certain features (ACD) </li></ul></ul>
    28. 28. Travel Reduction: Video <ul><li>Peer-to-peer, small groups </li></ul><ul><ul><li>Skype (+VuRoom for group video?) </li></ul></ul><ul><ul><li>Quality? </li></ul></ul><ul><li>Hosted </li></ul><ul><ul><li>WebEx (up to 6), etc. </li></ul></ul><ul><li>On-premises </li></ul><ul><ul><li>Polycom, LifeSize, Cisco, etc. </li></ul></ul><ul><ul><li>Requires appropriate Internet bandwidth </li></ul></ul>
    29. 29. Questions <ul><li>What is one easy IT-related step you want to take to green your organization? </li></ul><ul><li>What is a “stretch” green IT solution you would implement if your organization had the resources? </li></ul><ul><li>Any other ideas to share? </li></ul><ul><li>What was your most significant takeaway from today? </li></ul>
    30. 30. Conclusion <ul><li>There’s a lot you can do to green your IT that does not require either behavioral change by staff or tremendous resources. </li></ul><ul><li>Two high-impact starting points may be desktop power management (easy) and travel reduction (maybe more challenging). </li></ul>