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Increase Office 365
User Adoption
Using
PROMOTED SITES
Greg Gignacprioritysharepoint.com
Faster Office 365 Integration
PAR...
Greg Gignacprioritysharepoint.com
About Me
Greg Gignac
Office 365 and SharePoint Integration Specialist
I love working wit...
This Presentation includes:
Faster Office 365 Integration
• A detailed explanation of the Office 365 PROMOTED SITES for en...
Office 365 includes an area to display and
promote sites within your environment
Faster Office 365 Integration
Navigating ...
Faster Office 365 Integration
Navigating Office 365 Sites
Navigating and Promoting Office 365 Sites
The “Sites” tile is di...
Faster Office 365 Integration
Navigating Office 365 Sites
Navigating and Promoting Office 365 Sites
For a complete overvie...
Faster Office 365 Integration
Office 365 Sites Page
Navigating and Promoting Office 365 Sites
Once the “Sites” tile is sel...
Faster Office 365 Integration
Office 365 Promoted Sites
Using Office 365 Promoted Sites
The area we will be configuring is...
Faster Office 365 Integration
Promote your most important sites!
Using Office 365 Promoted Sites
3 Simple Steps:
Note: If ...
SITES PAGE – FREE TOOL TO CUSTOMIZE PROMOTED SITES
Here is a free tool from Syncfusion that allows you to design and
build...
SITES PAGE – PROMOTED SITES ICON AND IMAGE SIZING
• I recommend using the 256 x 256 pixel size and then resizing to 150 x ...
“SITES” PAGE
1. Make sure to customize the promoted sites as early as possible in your Office 365
deployment to provide be...
10 IDEAS TO INCREASE USER ADOPTION WITH PROMOTED SITES
1. PROMOTE your Training Solution for easier
navigation
2. PROMOTE ...
Greg Gignacprioritysharepoint.com
More ways to increase user adoption
This is PART 2 of a 4 PART Series
How to increase us...
Greg Gignacprioritysharepoint.com
End User Training for Office 365
Learn all the Features of Office 365 by Video
SharePoin...
Greg Gignacprioritysharepoint.com
Faster Office 365 Integration
Thank You!
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Increase Office 365 User Adoption using Promoted Sites

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This presentation explains how to increase user adoption in Office 365 using PROMOTED SITES which will create a better navigation experience for end users and provides the ability to visibility promote your most important sites and solutions in Office 365. Your end user training solution should be promoted here to help increase end user adoption.

Includes 10 ideas to increase user adoption with PROMOTED SITES.

Published in: Education
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Increase Office 365 User Adoption using Promoted Sites

  1. 1. Increase Office 365 User Adoption Using PROMOTED SITES Greg Gignacprioritysharepoint.com Faster Office 365 Integration PART 2 FREE tool to customize your company promoted sites
  2. 2. Greg Gignacprioritysharepoint.com About Me Greg Gignac Office 365 and SharePoint Integration Specialist I love working with companies of all sizes and skill levels to leverage and utilize the “out of the box” features of Office 365 and SharePoint Founder of Priority SharePoint Comfortable working with the “C suite”, project teams and one on one with business users CERTIFICATIONS MY WORK Extensive experience building SharePoint intranets and Office 365 integrations Committed to teaching best practices and skills to make clients self reliant Dedicated commitment to quality and customer satisfaction. AIIM – Association for Information and Image Management • SharePoint Specialist - Enterprise Content Management • SharePoint Specialist - SharePoint for Collaboration • ECM Practitioner • BPM Practitioner • Information Organization & Access Practitioner MICROSOFT • Microsoft Office Specialist - Office 365 • Microsoft Office Specialist SharePoint 2010 • Office 365 Sales Specialist • Microsoft Partner • Certified Technical Trainer • Master Certified – IS/IT Project Management • Master Certified – Business Analysis • Master Certified – ROI Methodology Former Professional Pilot
  3. 3. This Presentation includes: Faster Office 365 Integration • A detailed explanation of the Office 365 PROMOTED SITES for end users and admins • A detailed explanation of the Office 365 “SITES” page for end users and admins • A FREE TOOL to design and customize your PROMOTED SITES with 4000 templates • 10 IDEAS on how you can use the PROMOTED SITES to increase user adoption • “SITES” Best Practices
  4. 4. Office 365 includes an area to display and promote sites within your environment Faster Office 365 Integration Navigating Office 365 Sites Navigating Office 365 Sites Like Mars, it does not come pre-populated
  5. 5. Faster Office 365 Integration Navigating Office 365 Sites Navigating and Promoting Office 365 Sites The “Sites” tile is displayed by default from the APP LAUNCHER.
  6. 6. Faster Office 365 Integration Navigating Office 365 Sites Navigating and Promoting Office 365 Sites For a complete overview of the APP LAUNCHER please reference our presentation: Increase Office 365 User Adoption Using the APP LAUNCHER PART 1
  7. 7. Faster Office 365 Integration Office 365 Sites Page Navigating and Promoting Office 365 Sites Once the “Sites” tile is selected, users are presented with the “sites” page that contains 3 areas; 1. An area to display promoted sites 2. A “Sites I’m following” area that displays selected sites by the end users 3. A “Suggested sites to follow” that displays: A. sites followed by your colleagues B. sites followed by people your following C. recently modified sites D. popular sites in your organization.
  8. 8. Faster Office 365 Integration Office 365 Promoted Sites Using Office 365 Promoted Sites The area we will be configuring is the Promoted sites. The example below contains 3 promoted sites or tiles; ShowMe Office 365, the Priority SharePoint public site and the Priority SharePoint homepage in the Office 365 environment.
  9. 9. Faster Office 365 Integration Promote your most important sites! Using Office 365 Promoted Sites 3 Simple Steps: Note: If the “Manage” link is not visible work with your administrator to complete these steps. 1. Click the “Manage” link 2. The “Add a promoted site” link will be visible 3. You will need the url for the destination as well as the image to be displayed
  10. 10. SITES PAGE – FREE TOOL TO CUSTOMIZE PROMOTED SITES Here is a free tool from Syncfusion that allows you to design and build custom metro style icons from a library of over 4000 templates. Faster Office 365 Integration Using Office 365 Promoted Sites
  11. 11. SITES PAGE – PROMOTED SITES ICON AND IMAGE SIZING • I recommend using the 256 x 256 pixel size and then resizing to 150 x 125 • Simply export the icon when finished configuring and save Here are a few examples: Faster Office 365 Integration Using Office 365 Promoted Sites If you have already viewed PART 1 in this series, the Syncfusion tool is also available for customizing your APP Tiles in the APP LAUNCHER. Unlike APP Tiles, PROMOTED SITE icons and images will need some adjusting to properly display your icon or image now that it includes the title of your site
  12. 12. “SITES” PAGE 1. Make sure to customize the promoted sites as early as possible in your Office 365 deployment to provide better and more intuitive navigation. 2. Set your home page as your 1st promoted site. 3. Set your Office 365 training solution as your 2nd promoted site. 4. Explain to your end users the “SITES“ page is the area users will view the sites they have selected to follow as “Site I’m Following”(see slide #6). 5. Explain the “Suggested Sites to Follow” area as it will allow end users to learn about other important sites in your environment (see slide #6). 6. Use consistent images or icons throughout your environment for easy recognition. BEST PRACTICES Increase User Adoption with PROMOTED SITES Faster Office 365 Integration
  13. 13. 10 IDEAS TO INCREASE USER ADOPTION WITH PROMOTED SITES 1. PROMOTE your Training Solution for easier navigation 2. PROMOTE your Intranet Homepage for easier navigation 3. Add your HELP DESK portal as a promoted site 4. Create a welcome to Office 365 portal and promote it. 5. Promote an important page in your intranet 6. If you find your search solution is NOT being utilized, promote it. 7. Promote the HR department site 8. Promote important landmark company achievements 9. Promote important company videos 10. Promote a site for new and frequently accessed business solutions Increase User Adoption with PROMOTED SITES Faster Office 365 Integration
  14. 14. Greg Gignacprioritysharepoint.com More ways to increase user adoption This is PART 2 of a 4 PART Series How to increase user adoption in Office 365 by configuring: • PART 1 - The APP LAUNCHER • PART 2 - PROMOTED SITES • PART 3 - The BANNER IMAGE and LINK • PART 4 - Office 365 Training Solution CASE STUDY Combine all 3 parts to promote your end user training solution and increase user adoption. CLICK HERE or visit http://showme.prioritysharepoint.com GREAT TRAINING = INCREASED USER ADOPTION
  15. 15. Greg Gignacprioritysharepoint.com End User Training for Office 365 Learn all the Features of Office 365 by Video SharePoint, Office 365, OneDrive for Business, Skype for Business, Video Portal for Office 365, Yammer, Office Online, Outlook for Office 365, Power BI, Project Online, Excel, OneNote, Word, Windows 8 Office 365 End User Video Training • Over 1500 video training library and growing • Less than 3 cents a day per end user • Installs in minutes • Maintenance free solution
  16. 16. Greg Gignacprioritysharepoint.com Faster Office 365 Integration Thank You!

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