PROPOSAL AMC! asia Summit 2013 Period: mid to end July 2013 Estimated participants: 60 to 70(including partners & internal staff)
ACCOMMODATION (plan)# DAY DATE ROOM TYPES REMARKS1 -2 T.B.A. 2 x Twin Sharing Crew accommodation2 -1 T.B.A. 2 x Twin Sharing Crew accommodation 1 x Single Occupancy Client accommodation3 0 T.B.A. 2 x Twin Sharing Crew accommodation 70 x Single Occupancy Client accommodation4 1 T.B.A. 2 x Twin Sharing Crew accommodation 70 x Single Occupancy Client accommodation5 2 T.B.A. 2 x Twin Sharing Crew accommodation 70 x Single Occupancy Client accommodation6 3 T.B.A. 2 x Twin Sharing Crew accommodation 70 x Single Occupancy Client accommodation7 4 Check-Out
ACCOMMODATION PLAN• Rate for Premier Deluxe Room accommodationa) *US$140nett per room per nightb)*US$130nett per room per nightc) *US$120nett per room per nightThe above rates are:- Applicable for single and double occupancies- Inclusive of daily buffet breakfast- Inclusive of internet service* Please refer to slide on Commission.
UPGRADE COURTESY• 01 Premier Deluxe Room to One-Bedroom Villa• 02 Premier Deluxe Rooms to One-Bedroom Suite (02 units)
MORE ACCOMMODATION INFORMATION• Premier Deluxe Rooms are our 2nd lead-in accommodation line.• Our lead-in room category is our Deluxe Room.• However, the Deluxe Room inventory is limited. Hence, we are proposing our Premier Deluxe Rooms.• We understand the need to provide similar room types to your participants and we can do this with our Premier Deluxe Room category for your event in July 2013. Plus the complimentary upgrades.
MEETING SPACE & MEETING REQUIREMENTS• With no firm dates but only an indication that the event is scheduled to be held between between “mid to end July 2013”, we propose our Royal Ballroom as the venue for the main plenary session.• Other smaller meeting rooms are available should these be required.
MEETING ROOM REQUIREMENTS• Cluster set-up for 70 persons: we can do this• Up to 06 persons per table: we can do this• Complimentary overnight hold of main meeting room: we can do this• Please refer to slide on Meeting Package price plan
SECRETARIAT/EVENT WORKING ROOM• Complimentary basis: we can do this• Location of this room:just below Royal Ballroom; walking time 30secs
MEETING PACKAGE PRICE PLAN• Half-Day @ from US$30nett per person(includes one coffee/tea break with snacks & lunch)• Full-Day @ from US$35nett per person(includes two coffee/tea breaks with snacks & lunch)Above packages also include:- Free flow of coffee & tea- Flip charts- Use of one LCD projector & projection screen*additional LCD projector @ US$150nett/unit/day
DINING EVENTS• Welcome buffet dinner: from US$35nett per person• Cocktail/Snacks: from US$18nett per person• Open Bar Beverage Plan: from US$28nett per personThis is for two hours and includes free flow of soft drinks, juices, beer, house red & house wine.Additional hour: from US$18nett per person
MEETING ROOM SET-UP• The Royal Ballroom can cater to a set-up of up to 18 tables (with 10 persons to 01 table)• The room is more than adequate for 70 persons with cluster seating of 06 persons to 01 table
TRANSPORTATION (one-way airport transfer)VEHICLE TYPE COST REMARKSLimousine US$45nett BMW 5’series Best for 03 personsSedan US$25nett Toyota Camry/Hyundai Sonata Best for 03 personsShuttle Bus US$35nett/bus For up to 14 persons (subject to amount of luggage) US$8nett/personCoach US$55nett For up to 42 persons Luggage compartment available in coach
SECRETARIAT EQUIPMENT• Heavy duty multi-function Color Laser printer• (to have print/copy, double-sided function)• Cost: to be advised as we are checking with our equipment supplier• LCD Projector & Screen
COMMISSION STRUCTURE (payable on accommodation price plan)• If Room Rate is US$140nett, commission is 15%• If Room Rate is US$130nett, commission is 12%• If Room Rate is US$120nett, commission is 10%Commission is applicable on “paid room night”.Commission is not payable on “applicable Service Charge and Government Taxes”
OTHER ADMIN NOTES• All prices quoted are inclusive of the applicable Service Charge and Government Taxes.• Space (accommodation, meeting and dining) has not been blocked.• Confirmation of the event at Grand Soluxe Angkor Palace Resort & Spa is subject to space being available at the applicable price plans at the time we are advised of the acceptance of our offer.• Terms & Conditions: covering areas like Cancellation, Payment, will be further discussed once our offer is, in principle, acceptable.
GRAND SOLUXE ANGKOR PALACE RESORT & SPA• Only international 5-star resort designed and built by a Cambodian architect• Resort with full services and facilities, including spa• Winner of World Luxury Award, 2010/11/12• Trip Advisor average score: 4.5 and above (“5”being the maximum)• Link to Video