Lawyers Who Work Outside The Office


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This was part of a Legal Industry Technology series for the Escambia/Santa Rosa Bar Association (Pensacola, FL)

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  • Lawyers Who Work Outside The Office

    1. 1.   How to Be Productive Away From the Office Presented by: Law Office Technology, LLC The Escambia-Santa Rosa Bar Association Pensacola, Florida ~ January 21, 2009
    2. 2. OVERVIEW <ul><ul><ul><li>HARDWARE </li></ul></ul></ul><ul><ul><ul><ul><li>Laptops </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Tablets </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Handhelds </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Accessories </li></ul></ul></ul></ul><ul><ul><ul><li>THE CLOUD </li></ul></ul></ul><ul><ul><ul><ul><li>Remote Access </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Hosted Services </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Outlook over the web </li></ul></ul></ul></ul><ul><li>  </li></ul>
    3. 3. NOTEBOOK ● Speed ● RAM ● Sound ● Monitors ● CD-ROM ● Hard Drive ● Network Card ● Weight/Size ● Price ● Brand
    4. 4. TABLET PC’s
    5. 5. WIFI NETWORKING ● CONFIGURATIONS ▸ 802.11g is most common type , comes installed on many laptops ▸ 802.11n (“Pre-N”) is the system to buy; 10-15X’s the Range ▸ May have problems running network applications ● COST ▸ WAP - $10 to $750 ▸ WiFi PC Access - $5 to $100 ▸ Wireless Print Servers - $50 to 300
    6. 6. <ul><ul><li>Activate “WEP” </li></ul></ul><ul><ul><ul><li>Wired Equivalency Privacy </li></ul></ul></ul><ul><ul><ul><li>Not 100% secure but is far better than doing nothing </li></ul></ul></ul><ul><ul><ul><li>Choose 128 bit WEP if available (v. 40 bit WEP) </li></ul></ul></ul><ul><ul><li>Turn OFF “SSID Broadcasting” </li></ul></ul><ul><ul><ul><li>Your WAP is less visible </li></ul></ul></ul><ul><ul><ul><li>MAC Address Filtering - only authorized users allowed </li></ul></ul></ul><ul><ul><li>Use firewalls </li></ul></ul><ul><ul><ul><li>Networked hardware firewalls </li></ul></ul></ul><ul><ul><ul><li>Software firewalls: </li></ul></ul></ul><ul><ul><ul><ul><li>ZoneAlarm Pro </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Norton Internet Security </li></ul></ul></ul></ul>WIFI SECURITY TIPS
    7. 7. HANDHELD DEVICES <ul><li>BlackBerry </li></ul><ul><li>Smartphones </li></ul><ul><ul><ul><li>Windows Mobile/PocketPC </li></ul></ul></ul><ul><ul><ul><li>Palm (Treo) </li></ul></ul></ul><ul><li>Apple iPhone </li></ul><ul><li>Pricing </li></ul><ul><ul><li>Anywhere from $200 to $600 depending on the cell service provider and available rebates </li></ul></ul>
    8. 8. HANDHELD FEATURES <ul><ul><li>Speaker Phone/Conference </li></ul></ul><ul><ul><li>Bluetooth 2.0, ,GPS </li></ul></ul><ul><ul><li>Google Apps & MS Office </li></ul></ul><ul><ul><li>( .doc, ppt, .xls, etc.. ) </li></ul></ul><ul><ul><li>WiFi (3G broadband) </li></ul></ul><ul><ul><li>Email (Exchange/Push; </li></ul></ul><ul><ul><li>IMAP, POP3) </li></ul></ul><ul><ul><li>Texting </li></ul></ul><ul><ul><li>Adobe (view any PDF) </li></ul></ul><ul><ul><li>Backup Software </li></ul></ul>
    9. 9. LEGAL SPECIFIC MOBILE SOFTWARE <ul><ul><li>Most major Practice Management Software have some mobile access </li></ul></ul><ul><ul><li>Including Case Management; Time & Billing; </li></ul></ul><ul><ul><li>Document Management, etc.. </li></ul></ul><ul><ul><li>WHY? </li></ul></ul><ul><ul><li>Gather critical file Information from anywhere </li></ul></ul><ul><ul><li>Be able to tell the Judge when you are free </li></ul></ul><ul><ul><li>Bill for cell phone and email calls from your Smartphone </li></ul></ul><ul><ul><ul><ul><li>VENDORS </li></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>PCLaw Travel Edition (TE) (BB&Palm) </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Amicus Mobile </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>AirTime (billing) </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Worldox Web </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>TimeMatters Mobile (brand new) </li></ul></ul></ul></ul></ul>
    10. 10. Examples: Amicus & Time Matters Mobile Time Matters Mobile
    11. 11. CELL PHONE SECURITY <ul><li>BLUETOOTH </li></ul><ul><ul><li>Anyone within 30-100 feet of you can access your phone </li></ul></ul><ul><ul><li>Turn off in public places or </li></ul></ul><ul><ul><li>Set to “Non-Discoverable” state </li></ul></ul><ul><li>WIPING DEVICES </li></ul><ul><li>You need to be able to destroy all information on your handheld if you lose it </li></ul>
    12. 12. ADD ON’s <ul><li>Car Kits </li></ul>Key Boards GPS Car Mount
    13. 13. LEGAL iPod ▪ Apple iPod ▪ Can serve as an external hard drive ▪ Add data backup software like Backup MyPC, RetroSpect or Second Copy ▪ Store digital photos of clients, accident scenes, real estate property using the iPod Photo ▪ $199-$449
    14. 14. PORTABLE SCANNER <ul><li>USB Powered </li></ul><ul><li>Light </li></ul><ul><li>Small Footprint </li></ul><ul><li>Holds around 10 Sheets </li></ul>Fujitsu ScanSnap S300
    15. 15. ScanSnap S300 Mobile Scanner $295.00 S300 Demo
    16. 16. BUSINESS CARD SCANNER <ul><li>Eliminate thick wad of business cards from conferences </li></ul><ul><li>Scan directly into Outlook fields </li></ul><ul><li>Retrieve on Web </li></ul><ul><li>Add meetings notes, personal details </li></ul><ul><li>Sync with PDA </li></ul>
    17. 17. VOIP <ul><li>Soft phone can run from laptop </li></ul><ul><li>Clients cannot tell where you are </li></ul><ul><li>Easy to setup multiple offices </li></ul><ul><li>Avoid Ivan/Katrina Like Problems </li></ul><ul><li>Cheap!!! </li></ul>
    18. 18. SKYPE <ul><li>Skype to Skype calls are free </li></ul><ul><li>Cheap Long Distance </li></ul><ul><li>Decent Quality </li></ul><ul><li>Can be used on a SmartPhone </li></ul>
    19. 19. ACCESSORIES <ul><ul><li>Batteries </li></ul></ul><ul><ul><li>Web Cameras </li></ul></ul><ul><ul><li>Blue tooth </li></ul></ul><ul><ul><ul><li>Mouse </li></ul></ul></ul><ul><ul><ul><li>Headphones </li></ul></ul></ul><ul><ul><li>Maps </li></ul></ul><ul><ul><li>Travel </li></ul></ul><ul><ul><li>Weather </li></ul></ul>
    20. 20. THE CLOUD
    21. 21. EXTRANETS Connect to clients, courts, co-counsel, securely via the Web using Extranet technology
    22. 22. BLOGS
    23. 23. <ul><ul><li>Storage </li></ul></ul><ul><ul><ul><li>Lexis </li></ul></ul></ul><ul><ul><ul><li>West </li></ul></ul></ul><ul><ul><li>Backup </li></ul></ul><ul><ul><ul><li>Xdrive </li></ul></ul></ul><ul><ul><li>E-Mail </li></ul></ul><ul><ul><ul><li>Gmail </li></ul></ul></ul><ul><ul><li>All </li></ul></ul><ul><ul><ul><li>Google </li></ul></ul></ul><ul><ul><ul><li>Yahoo </li></ul></ul></ul><ul><ul><ul><li>Microsoft </li></ul></ul></ul>REMOTE DATA
    24. 24. <ul><li>Remote Web Workplace </li></ul><ul><li>Outlook Web Access </li></ul><ul><li>VPN </li></ul><ul><li>Remote Desktop (Terminal Services) </li></ul><ul><li>Citrix </li></ul><ul><li>The Remote Web Workplace is a feature of Microsoft's Windows Small Business Server and the yet-to-be-released midsize business-focused product, Windows Essential Business Server, which enables pre-created users to log in to a front-end network-facing interface of the small business server. </li></ul><ul><li>Outlook Web Access ( OWA ) is a webmail service of Microsoft Exchange Server 5.0 and later, originally called Exchange Web Connect ( EWC ). The web interface of Outlook Web Access resembles the interface in Microsoft Outlook. Outlook Web Access comes as a part of Microsoft Exchange Server 2007 and previous versions of Exchange. </li></ul>REMOTE CONNECTIONS
    25. 25. Remote Connection Software <ul><li>LogMeIn is Free, no remote printing </li></ul><ul><li>Most widely used by attorneys </li></ul>
    26. 26. File Sharing Software <ul><li>Microsoft Grove </li></ul><ul><li>FolderShare </li></ul>These programs allow you to sync your files with multiple workstations.
    27. 27. ● Th ere is no single “best” legal research service ▸ Combine Lexis, Westlaw, LOIS ▸ FastCase thru Bar Assoc. ● Resources ▸ ▸ “ Fact Finding On The Internet” LEGAL RESEARCH
    28. 28. WEB DICTATION <ul><li>NCH SwiftSound Express </li></ul><ul><li>NU Dictate </li></ul><ul><li>Web Dictate </li></ul>PCLaw: $1630
    29. 29. ESSENTIAL BOOKS ● “ How to Start and Build a Law Practice” by Jay Foonberg ● “ Flying Solo” – Bill Gibson ● “ 2008 Solo & Small Firm Legal Technology Guide” –Nelson, Simek & Maschke ● “ The Business of Law” by Edward Poll ● Visit for ordering information
    30. 30. TAKE AWAYS <ul><ul><ul><ul><li>Get expert help </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Vendors </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Collaborate on search methods </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Keep an audit trail </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Always enter a clawback agreement </li></ul></ul></ul></ul>
    31. 31. Thank You For Listening! Contact Us for Legal Technology Surveys, Services & Training: LAW OFFICE TECHNOLOGY Gulf Coast Legal Technology Center Garrett P. LaBorde:
    32. 32. Thank You For Listening! Gulf Coast Technology Center Tom O’Connor ( Law Office Technology Craig Bayer ( Garrett P. LaBorde (