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The evolving role of the institutional
   repository in promoting Library Research
                    Support
Jessica Eus...
Investment in Irish Research:

• Over the past 10 years expenditure on Higher
  Education R&D has quadrupled
• Now reached...
o Strategic decision to develop world-
  class research system in Ireland
o Increase research capacity, quality
  and outp...
warned”
                                                  s
                                         , college
           ...
TCD Research Support System Brief/Context

“A coherent information policy for College
  to address the needs of management...
CURRENT RESEARCH INFORMATION SYSTEM
- CV-driven
- Fully integrated with complementary systems
- initial population from Hu...
Research Profile on College Staff Directory
Personal URL/Research Webpage
Live feed on to School webpages
• Research publications
• Etheses
• Epublishing/Grey Literature
• Images
Bibliographic records from ISI:
- Integrated with ISI institutional Citation Report for TCD
- By agreement with ISI
- Spec...
Handling Bibliographic Data: EndNote
- Fully integrated with Research Support System
- Added value to records in both systems
Repository with Added Value



         Link to Researcher’s Profile




           Link to live ISI Citation Record
Research Support System with Fulltext Links
IEEE Signal Processing Magazine
TCD Institutional Repository - in an Integrated Environment

                                                             ...
Electronic theses:

• Enhanced access
• Better search
    functionality
•   Alerts
•   Usage Statistics
•   Inclusion with...
Student:
          Adds metadata
          Uploads file/s
          Applies restriction (if any)
          Agrees to Licen...
The Benefits to the Researcher
    Promotion of your research and that of your group
•
• Facility to generate and download...
Background
• Started at TCD in May 2007
• Job title SFI Research Support Librarian
   – Science Foundation Ireland (SFI) i...
Job Profile
• Job profile was to provide “research support to
  SFI funded researchers”
  – How was this interpreted?
    ...
Job Role
    Liaise directly with SFI researchers to establish their research information
•
    requirements
    Collabora...
Challenges
• How to reach researchers at different levels of their
  career?
   – Postgraduates can be hard to access in t...
The Grassroots Approach for
                Postgraduates
• Endnote Training
• Specialist Training Days on Database Tips a...
Top Level Approach for PIs and
               Research Fellows
• Provide Researcher Profiling
• Provide Assisted Deposit i...
What does the RSS and the IR allow me to
                    do?
• Allows me to become part of the research
  work flow?
•...
Work Flow for Research Profiling
                                 Graduate      RSS Project
             Staff Office     ...
Adding Value to the RSS
    Quality Control on Bibliographic Data
•
    URL to Publisher Full Text
•
    DOI links
•
    P...
Adding Value: Quality Control of
     Bibliographic Record
                                  PubMed

                     ...
Adding Value: urls, PMIDs
        and dois
Sharing Publications with Team
          Members
Benefits of Team Sharing
• The RSS allows team sharing of articles and
  links profiles
• Material only has to be entered ...
Benefits of Added
              Value for Researcher
• Fuller picture of research profile – links to the
  full text add a...
Key Researcher Profiles
Key Researcher Profiles
Key Researcher Profiles
Key Researcher Profiles
Assisted Deposit into the
               Institutional Repository (TARA)
                                            Addit...
Assisted Deposit
• Author signs the TARA deposit license
• Researcher sends me his/her post peer reviewed
  author version...
Benefits for SFI Researcher
           in Depositing in TARA
• Fulfils the new SFI Mandate for Open Access
  which came in...
Promotion of the RSS and TARA
• Newsletters / Bulletins
  – SFI TCD Library Bulletin
  – Science, Engineering, Technology ...
Benefits of involvement with
         the RSS and TARA for my Role
• Increased familiarity with their research
   – Allow ...
Acknowledgements

• Jessica Eustace – SFI Research Support Librarian – Trinity
  College Dublin: eustacj@tcd.ie
• Garret M...
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
The evolving role of the institutional repository in promoting Library Research Support
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The evolving role of the institutional repository in promoting Library Research Support

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An overview of Trinity College Dublin's integrated research support services and the role of a research support librarian in this service landscape

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The evolving role of the institutional repository in promoting Library Research Support

  1. 1. The evolving role of the institutional repository in promoting Library Research Support Jessica Eustace: SFI Research Support Librarian Garret McMahon: Institutional Repository Content Manager Niamh Brennan, Programme Manager, Trinity College Library Dublin Donal Lyons, Senior Analyst, MIS, Trinity College Dublin
  2. 2. Investment in Irish Research: • Over the past 10 years expenditure on Higher Education R&D has quadrupled • Now reached OECD & EU-25 average HERD intensity ratio • between 2004 and 2006 the number of Researchers in Higher Education increased by 13%
  3. 3. o Strategic decision to develop world- class research system in Ireland o Increase research capacity, quality and output o Develop 4th Level Ireland o Double PhD output, structure training, develop careers, encourage mobility o Estimated additional cost of €1.88 billion to 2013 o Spending predicted of €2.7 billion to 2008 to implement strategy o Provision for: 350 PI’s 1050 Postdocs 3500 PhD Students
  4. 4. warned” s , college bn get of €2 d ustify bu “J UNIVERSITIES and colleges will have to justify their €2bn budget as part of an unprecedented government investigation into third-level spending. By Ralph Riegel and John Walshe, Irish Independent, Thursday August 14 2008
  5. 5. TCD Research Support System Brief/Context “A coherent information policy for College to address the needs of management, the Library, e-learning, electronic publications and records management will be developed with a view to having an integrated view of information systems across the whole of College.
  6. 6. CURRENT RESEARCH INFORMATION SYSTEM - CV-driven - Fully integrated with complementary systems - initial population from Human Resources records - updated & enhanced ‘live’ by researcher, - mediated input on-demand (Library-based service)
  7. 7. Research Profile on College Staff Directory
  8. 8. Personal URL/Research Webpage
  9. 9. Live feed on to School webpages
  10. 10. • Research publications • Etheses • Epublishing/Grey Literature • Images
  11. 11. Bibliographic records from ISI: - Integrated with ISI institutional Citation Report for TCD - By agreement with ISI - Specifically requested by researchers
  12. 12. Handling Bibliographic Data: EndNote
  13. 13. - Fully integrated with Research Support System - Added value to records in both systems
  14. 14. Repository with Added Value Link to Researcher’s Profile Link to live ISI Citation Record
  15. 15. Research Support System with Fulltext Links
  16. 16. IEEE Signal Processing Magazine
  17. 17. TCD Institutional Repository - in an Integrated Environment Library Research Support System • Bibliographic metadata Web Services Human (inc. ISI) Institutional Resources • Research Expertise Repository • Project tracking Physical FTP server Resources DMZ DMZ Financials Web server External Bodies External Bodies External Bodies Student • The web / • expertiseireland.com Administration •Search engines etc. • Thesis Print-Shop • Portal Reviewers • OAI harvesters
  18. 18. Electronic theses: • Enhanced access • Better search functionality • Alerts • Usage Statistics • Inclusion with other research material in repository
  19. 19. Student: Adds metadata Uploads file/s Applies restriction (if any) Agrees to Licence Supervisor: Checks - Correct file Reject Restriction/Stay Keywords Citations/Sponsors Library: Checks metadata Approve Assigns LCSH Commits to archive [Record exported to GEAC] Reject Graduate Studies Office/Dean: 1. Approves/disapproves Approve Approve application for stay Student: Adds note & contact details Issues command to print the thesis Theses Centre: Prints thesis Contacts student
  20. 20. The Benefits to the Researcher Promotion of your research and that of your group • • Facility to generate and download a personal Curriculum Vitae. • A personal URL to link to from your business card or website • A means of creating and maintaining up-to-date publications lists. • A means of generating reports for internal and external use • Automatic inclusion in the annual TCD Calendar’s list of publications. • A means of avoiding repetition in the request-for / provision-of information • An opportunity for your research profile to be exported to the Expertise Ireland portal. • Details from your RSS profile can be automatically used for your internal grant applications. • ‘Live feed’ of information from the RSS onto School web pages • Upload the full text of publications (subject to copyright) directly into TCD’s open access digital repository and maximise its audience and impact on the world wide web. • Comply with funders’ mandates for dissemination of research outputs
  21. 21. Background • Started at TCD in May 2007 • Job title SFI Research Support Librarian – Science Foundation Ireland (SFI) is a key organisation in the implementation of the NDP 2007-2013 and the Strategy for Science, Technology and Innovation 2006-2013. A sum of €8.2 billion has been allocated for scientific research under the NDP and SSTI of which SFI has responsibility to invest €1.4 billion. SFI will continue to invest in academic researchers and research teams who are most likely to generate new knowledge, leading edge technologies and competitive enterprises in the fields of science and engineering underpinning three broad areas: • Biotechnology • Information and communications technology • Sustainable energy and energy-efficient technologies
  22. 22. Job Profile • Job profile was to provide “research support to SFI funded researchers” – How was this interpreted? • Support for anyone who had received SFI funding in last 3 years • Support any students who worked for an SFI funded Principal Investigator
  23. 23. Job Role Liaise directly with SFI researchers to establish their research information • requirements Collaborate with the Sub-Librarians for Science, Medicine, Engineering & • Electronic Resources and develop and implement a strategy to meet the researcher needs Collaborate with the Research Support System Project Manager, Niamh • Brennan, and Garret McMahon, Institutional Repository Content Manager, in developing research profiles for each individual SFI researcher, thereby playing a role in the promotion and exposure of their research output, within the Research Support System (RSS) Actively assist in the deposit of Open Access material within Trinity’s • Institutional Repository TARA (Trinity’s Access to Research Archive) Actively promote and provide training on the myriad of electronic resources • under subscription at TCD in a 1 to 1 capacity.
  24. 24. Challenges • How to reach researchers at different levels of their career? – Postgraduates can be hard to access in their labs – Research Fellows have blended needs for teaching and also their research needs – Principal Investigators are experts in their field and find it hard to see the relevance of the Library when they can access material online. • Common Issues – Time is of the essence – too much to do - too little time -> How could I help?
  25. 25. The Grassroots Approach for Postgraduates • Endnote Training • Specialist Training Days on Database Tips and Tricks • Going into labs and helping them on a 1 to 1 basis • Drop in sessions for Endnote Queries
  26. 26. Top Level Approach for PIs and Research Fellows • Provide Researcher Profiling • Provide Assisted Deposit into TARA • 1 to 1 training on using the RSS and TARA deposit
  27. 27. What does the RSS and the IR allow me to do? • Allows me to become part of the research work flow? • Provides a tangible means in which the library can provide “measurable support” to the research community. – Important for funding of my position • So how do I do this?
  28. 28. Work Flow for Research Profiling Graduate RSS Project Staff Office Dept. Head Office Team SFI Current Researcher New Member of Member of Staff Staff Email contact via newsletter Introduction of SFI Librarian offering development of – offer of training for DBs research profile within the and Endnote RSS Request for CV to create RSS and Profiling described RSS profile and creation offered RSS Profile created – added RSS Profile created – added Shared value: full publications list value: full publications list publication created with embedded url created with embedded url list with team and DOI links and DOI links members
  29. 29. Adding Value to the RSS Quality Control on Bibliographic Data • URL to Publisher Full Text • DOI links • PubMed IDs • Team Publication Sharing • Links to external data sources e.g. conference • presentations where available
  30. 30. Adding Value: Quality Control of Bibliographic Record PubMed Publisher Websites Google Scholar SCOPUS Web of Knowledge Common Errors: Incorrect Titles Missing Issue Numbers Missing Page Numbers Spelling Missing Authors
  31. 31. Adding Value: urls, PMIDs and dois
  32. 32. Sharing Publications with Team Members
  33. 33. Benefits of Team Sharing • The RSS allows team sharing of articles and links profiles • Material only has to be entered in once for the team leader and manually shared using the RSS – no repetition of controlled bibliographic data as it filters down
  34. 34. Benefits of Added Value for Researcher • Fuller picture of research profile – links to the full text add another level of granularity • Teaching Resource – can refer students to profile for entire list of publications rather than multiple databases • Promotion of their research output • A Quality Record with correct bibliographic data and metadata which filters out to their schools
  35. 35. Key Researcher Profiles
  36. 36. Key Researcher Profiles
  37. 37. Key Researcher Profiles
  38. 38. Key Researcher Profiles
  39. 39. Assisted Deposit into the Institutional Repository (TARA) Additional Quality Publisher URL links to Shared Control on all embedded with presentations DOI publications list bibliographic full text link where full with other team information text not members available RSS Profile Created Principal Investigator and Research Students Research Fellows Training Offered on Offer of assisted RSS and TARA deposit deposit Item Deposited within TARA Creation of a control Fulfils compliance of record which is streamed SFI Open Access Accessible from to Enterprise Ireland Mandate Web Browsers
  40. 40. Assisted Deposit • Author signs the TARA deposit license • Researcher sends me his/her post peer reviewed author versions of the papers • Paper is converted to pdf format • Each article is checked on the SHERPA ROMEO website for the OA permission • Bibliographic information is double checked • Abstract from author copy and sponsors acknowledgements are added into the TARA record
  41. 41. Benefits for SFI Researcher in Depositing in TARA • Fulfils the new SFI Mandate for Open Access which came into action from February 1st 2009 • Improves dissemination of publicly-funded research and potentially widens readership • Potential increase in numbers of citations • Open access version of papers is accessible via web browsers like Google, Google Scholar, harvesters, bots etc. • Citation and link to publisher version is always provided
  42. 42. Promotion of the RSS and TARA • Newsletters / Bulletins – SFI TCD Library Bulletin – Science, Engineering, Technology & Health Research Newsletter – Arts, Humanities & Social Science Research Newsletter
  43. 43. Benefits of involvement with the RSS and TARA for my Role • Increased familiarity with their research – Allow targeted training offers for the researcher and their teams – Arrange tips and trick sessions with expert providers for our e-resources • Increased communication with a hard to target group – Creates a forum where they can ask research questions • The Library becomes part of their research process • Increased respect and knowledge about what my role encompasses, and the Library provides for them
  44. 44. Acknowledgements • Jessica Eustace – SFI Research Support Librarian – Trinity College Dublin: eustacj@tcd.ie • Garret McMahon – IR Content Manager – Trinity College Dublin: garret.mcmahon@tcd.ie Niamh Brennan – Programme Manager, Trinity College Dublin • Donal Lyons –Senior Analyst, MIS, Trinity College Dublin • Andrew Watson – Software Developer, Trinity College Dublin • Kevin Kiely – Software Developer, Trinity College Dublin •

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