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Rbms 2011 edwards

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Rbms 2011 edwards

  1. 1. Processing Born-Digital “Papers” @ Stanford<br />Glynn Edwards, RBMS, Baton Rouge, LA - 2011<br />
  2. 2. Collections in the late 1990s<br />Apple Computer Inc. records<br />Douglas Engelbart papers<br />Stephen Cabrinety collection<br />By 2000, over 7,000 items of legacy computer media received as part of hybrid collections<br />Now over 26,000 items recorded during accessioning process<br />
  3. 3. Tracking Computer Media (then)<br />
  4. 4. First Digital Lives Research Conference: Personal Digital Archives for the 21st Century<br />
  5. 5. FRED (Forensic Recovery Evidence Device: Digital Intelligence) Software: FTK suite (AccessData) - EnCase<br />
  6. 6. AIMS Born-Digital Collections: An Inter-Institutional Model for Stewardship<br />University of Virginia<br />Yale University<br />Hull University<br />Stanford University<br />Funded by the Andrew W. Mellon Foundation<br />
  7. 7. Robert Creeley papers<br />Stephen Jay Gould papers<br />Keith Henson papers re: to Project Xanadu<br />Peter Rutledge Koch papers<br />
  8. 8.
  9. 9. Stephen Jay Gould<br /> Influential American paleontologist, evolutionary biologist and historian of science, Gould began his career at Harvard University in 1967 and worked until his death in 2002. <br />98 3 ½” floppy diskettes<br />61 5 ½” floppy diskettes<br />4 sets of punch cards<br />3 computer tapes <br />
  10. 10. Dear Peter,Unfortunately we do not manufacture any motherboards now a days which can support the 5.25 floppy. The interface are different than 3.5 and they are becoming obsolete and are no longer available on the newer motherboards.<br />
  11. 11.
  12. 12. Capture: success & failure<br />
  13. 13. Trial One – processing using Explorer<br />
  14. 14. Trial Two – processing using FTK<br /><ul><li>Embedded viewer that reads over 200 file formats
  15. 15. http://accessdata.com/downloads/media/Recognized%20File%20Types%20FTK1%207-24-08.pdf
  16. 16. Viewing the files will NOT change last accessed dates
  17. 17. Easy to use user interface for creating “bookmarks” for hierarchical information (series, subseries)
  18. 18. Using “labels” on groups of files for descriptive metadata
  19. 19. Pattern & full-text searches – e.g. looking for restricted content such as credit cards, ss#, student grades, etc.
  20. 20. Output to xml </li></li></ul><li>FTK: Technical Metadata<br />Technical metadata associated with files<br />
  21. 21. View Files in “obsolete” file format<br />
  22. 22. Create Hierarchy using “bookmarks”<br />
  23. 23. Administrative & descriptive metadata<br />
  24. 24. Series 6: Gould’s Born-Digital Material<br />
  25. 25. Series 6: Processing Note<br />
  26. 26. Other collections, other issues<br />Robert Creeley’s original media, processed via FTK:<br /><ul><li>50,000+ emails.
  27. 27. Identified 8 files related to health records and
  28. 28. 69 files with SS#</li></ul>More born-digital material received - May 2011 addenda :<br /><ul><li>7 computers
  29. 29. 3 zip drives
  30. 30. 121 optical discs
  31. 31. 422 3.5-inch floppy diskettes
  32. 32. 1 Zip 250 USB Drive
  33. 33. 1 Olympus Camedia CF/SmartMedia Reader
  34. 34. 1 Olympus C-4000 Camedia Digital Camera & flash cards
  35. 35. 1 20-gigabyte iPod</li></li></ul><li>FTK – Creeley’s Emailand Keywords<br />
  36. 36. Creeley’s Email Network<br />
  37. 37. Email Mining on Peter Koch’s Emails<br />
  38. 38. Email Mining on Peter Koch’s Emails<br />http://suif.stanford.edu/~hangal/muse/<br />
  39. 39. What are our Roles?<br />Donors & users expect us to acquire, organize, preserve and provide access to b-d collections<br />Special Collections staff capture, appraise, arrange and describe b-d materials AND contribute to requirements for both access and delivery as well as arrangement and description tools<br />Our digital group will preserve in our preservation repository (SDR) and provide public access and invite participation – Hypatia (under development)<br />
  40. 40. Challenges<br />Read contents from storage media (punch cards, tapes, 8/5.25/3.5 inch. floppy diskettes, Zip disks, etc.)<br />View contents with different formats (WordPerfect, Lotus 1-2-3, Quark files, etc.)<br />Organize “large” collections (420,000 files or multiple computers in 1 collection)<br />Long term preservation (hardware failure, obsolete file formats, unknown future, etc.)<br />Wide scope of knowledge needed (computer hardware, operating systems, application, repository and virtualization software, archival processing, security (authentication , encryption), Web 3.0, digital preservation, natural language processing, etc.)<br />Descriptive standards are in flux<br />Accessioning procedures under development<br />Delivery options for different formats<br />
  41. 41. Stanford Approach<br /><ul><li>End-to-End consideration
  42. 42. Not limited to open source software (total costs)
  43. 43. Aim for production, not proof of concept, tools
  44. 44. Learn from other projects (Paradigm, SALT, etc.)
  45. 45. Integrate with existing infrastructure (AT, Fedora, Solr, Blacklight, SDR, DOR, etc.)
  46. 46. Continue testing and build out of forensic lab hardware/software
  47. 47. Develop training on capture and processing for staff and interns
  48. 48. Work with developers and digital group on functional requirements for delivery platform, etc.
  49. 49. Explore alternative processing (PhotoMechanic for IPTC data in photography collections)
  50. 50. Explore enhanced curation (high res photos, creator interviews, etc.)</li></li></ul><li>Participants<br /> Inter-departmental and -institutional team for born-digital materials:<br />Stanford’s Special Collections: Peter Chan, Glynn Edwards & University Archives<br />Stanford’s Digital Libraries Systems & Services (DLSS): Michael Olson, Tom Cramer, Lynn McRae, Bess Sadler, Naomi Duschay, etc.<br />AIMS partners: Univ. of Virginia, Hull University (U.K.), Yale University<br />

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