Programme cycle management overview v3


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  • Talk about OM planning, monitoring, evaluation framework, but increased attention to implementation (activities/outputs)
  • Programme cycle management overview v3

    1. 1. GWP’s Programme Cycle Management<br />GWP Regional Days<br />15-17 August 2011<br />Stockholm<br />
    2. 2. Results-based management<br />2<br />
    3. 3. Programme Cycle ManagementBased on Outcome Mapping<br />“Results”:<br />Influence on the partners with whom we are working<br />“Plausible links” between activities/interventions and desired outcomes<br />Derived from the GWP Strategy:<br />4 goals<br />12 outcome challenges<br />18 strategic elements<br />3<br />
    4. 4. Outcome Mapping Programming Cycle<br />4<br />
    5. 5. GWP Strategy:how we create and deliver value to achieve our vision<br />5<br />
    6. 6. GWP Work Breakdown Structure<br />6<br />
    7. 7. Annual Programme Sequence<br />7<br />
    8. 8. 8<br />GWP’s Programme Management<br />
    9. 9. GWP’s 2009-2013 Work Programme<br />One 2009-2013 Global Strategic Plan, based on global agenda including:<br />GWPO Secretariat<br />Technical Committee<br />13 2009-2013 Regional Strategic Plans<br />based on regional agendas - one for each region<br />9<br />
    10. 10. Monitoring and Reporting<br />Annual Report: “GWP In Action”<br />Monthly narrative reports – NewsFlow:<br />driven by the Communications Units<br />Quarterly financial reports:<br />driven by the Finance and Administration Unit<br />“Bi-annual” Outcome Mapping monitoring against progress markers:<br />driven by Network Operation Unit<br />agreed at Sept 2010 Regional Days<br />carried out once so far (ref. May 2011 reports)<br />10<br />
    11. 11. Analysis of NewsFlow activity reports-interventions in “strategic elements”:<br />11<br />
    12. 12. 12<br />Bi-Annual Monitoring – Sept 2010:<br />
    13. 13. Analysis of 2010 monitoring info:<br />Real progress across all 4 goals<br />Analysis of progress markers pre-identified on 3 levels:<br />13<br />
    14. 14. Initial data:<br />14<br />
    15. 15. Reportingcan still be improved:<br />Analysis of the data/information!<br />Understanding the connections between the different reporting mechanisms:<br /><ul><li>Annual Report
    16. 16. Monthly Report
    17. 17. Progress Markers (Outcome Mapping) Report</li></ul>Room for improvement in terms of formulating progress markers (at the planning stage):<br />some are too vaguely formulated<br />others are too ambitious.<br />15<br />
    18. 18. Reportingcan still be improved:<br />Do a better job of linking our “results” and “stories” to the “GWP results-framework”<br />16<br />
    19. 19. Reportingcan still be improved:<br />GWPO Secretariat is not yet making full use of the information reported, for the purpose of learning about GWP thematic breadth and achievements<br />Need to do a better job of expressing results numerically:<br />value for money<br />cost/benefit analysis<br />17<br />
    20. 20. “Intermediate” Progress Report<br />Requested by May 2011 Steering Committee<br />to be implemented in 2012 (for 2011 report)<br />More analytical and critical reporting<br />18<br />
    21. 21. “Intermediate” Progress Report<br />Proposed report structure - 1 report for each of GWPO, TEC and 13 Regions (15 reports total):<br />Planned: What did we say we would do?<br />Achieved: What have we actually done?<br />“activities” and “outcomes”<br />Analysis: How are we doing?<br />Discussion/recommendations: Lessons, challenges and recommendations<br />19<br />
    22. 22. “Intermediate” Progress Report<br />Who is going to prepare this report?<br />Network Officer and Regional Coordinator<br />Detailed Table of Contents to be presented to the Nov 2011 SC meeting<br />When will the report be prepared?<br />Jan-March period<br />concurrent with 2011 Annual Report<br />20<br />
    23. 23. Workplanning and Budgeting - 2012<br />Overall approach:<br />Continue rolling out OM approach<br />Ensure overall cohesiveness (in particular thematic) is improved <br />Workplan template: Same template as last year <br />Budget template: Same template as last year<br />21<br />
    24. 24. Workplanning and Budgeting - 2012<br />Timeline for 2012 Workplan & Budget:<br />10 October 2011: GWPO and regions work plans & budgets ready<br />7-9 November 2011: GWPO presents a GWP work plan & budget overview to SC <br />Post SC: comments from SC taken into account for final version of GWP 2012 work plan & budget<br />22<br />