Submission writing for 2012 Charters Towers 10 September 2011


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Money, funding, grants, submission, wealth, success, Townsville, Gerard Byrne, Gerard, Motivation, Australia, ourcommunity, Townsville Enterprise Limited, Great Barrier Reef, Wet Tropics, Towsville Chamber of Commerce

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Submission writing for 2012 Charters Towers 10 September 2011

  1. 1. Charters Towers, Saturday, 10 September 2012 Presented by Gerard Byrne Charters Towers Regional Council Volunteering North Queensland Blueprint for the Bush
  2. 2. Some housekeeping to start with - <ul><li>Evacuation – main exits in an orderly fashion </li></ul><ul><li>Mobile Phones – please turn off or silent mode </li></ul><ul><li>Amenities – at the end of the building </li></ul><ul><li>Breaks – Lunch at midday </li></ul><ul><li>Finish – before 2pm </li></ul>
  3. 3. Your presenter today – Gerard Byrne <ul><li>20 years experience in submission writing </li></ul><ul><li>Co-author, Grants Management in Australia </li></ul><ul><li>Chair, NQ Community Supporting Police </li></ul><ul><li>National Not for Profit Advisor </li></ul><ul><li>Served on numerous boards, committees </li></ul><ul><li>Townsville based </li></ul>
  4. 4. What will we cover today? <ul><li>How to turn your great idea into a winning submission in 2012 </li></ul><ul><li>Where to find the facts and figures in Charters Towers (and elsewhere) to support your case </li></ul><ul><li>Building successful partnerships in Charters Towers and beyond </li></ul>
  5. 5. What do you want covered today? <ul><li>Pair up with the person on your left </li></ul><ul><li>Agree on one thing you want to take home from today </li></ul><ul><li>We will write it up on the whiteboard </li></ul><ul><li>At the end of the session, we will check that it has been covered </li></ul>
  6. 6. Some assumptions? <ul><li>Familiarity with writing grants applications and submissions </li></ul><ul><li>Comfortable using computers and the internet </li></ul><ul><li>Understand research methods </li></ul><ul><li>Some established networks in Charters Towers </li></ul>
  7. 7. Submission Writing 2012 <ul><li>  Why do you want to write a submission </li></ul><ul><li>Partner another organisation, attract a patron </li></ul><ul><li>Gain Council Support and / or resources </li></ul><ul><li>Access Government and Private Grants </li></ul><ul><li>Gain Corporate Support and / or sponsorship </li></ul>
  8. 8. Submission Writing 2012 <ul><li>  </li></ul><ul><li>How to turn your idea into a successful submission </li></ul><ul><li>Purpose </li></ul><ul><li>Pitch </li></ul><ul><li>Planning </li></ul>
  9. 9. Submission Writing 2012 <ul><li>  Project Title – Purpose and Pitch </li></ul><ul><li>Charters Towers Youth Project </li></ul><ul><li>A project to provide Charters Towers youth with work skills for the job market in 2020. </li></ul>
  10. 10. Submission Writing 2012 <ul><li>  </li></ul><ul><li>WHAT DO WE MEAN BY PLANNING? </li></ul>
  11. 11. Ten Point Plan <ul><li>Plan Ahead </li></ul><ul><li>READ the Guidelines – use highlighter </li></ul><ul><li>PHONE the contact person </li></ul><ul><li>Be realistic </li></ul><ul><li>Do your homework </li></ul><ul><li>Gather your evidence </li></ul><ul><li>Collaboration </li></ul><ul><li>How can you measure your outcomes </li></ul><ul><li>Tailor your grant application to the criteria </li></ul><ul><li>Always proofread your own work </li></ul>
  12. 12. Submission Writing 2012 <ul><li>Project Planning Checklist </li></ul><ul><li>The Project Planning Checklist is prepared and revised regularly. </li></ul><ul><li>The Project Planning List forms the basis of future submissions. </li></ul><ul><li>Not all the information is needed in every application. </li></ul><ul><li>Have others comment on the checklist. </li></ul>
  13. 13. Submission Writing 2012 <ul><li>Project Planning Checklist </li></ul><ul><li>What is your project? </li></ul><ul><li>Complete the first page with the person beside you. </li></ul><ul><li>What are the facts and figures you need? </li></ul><ul><li>What resources / people do you need. </li></ul>
  14. 14. <ul><li>Any Questions? </li></ul><ul><li>(Short Break) </li></ul>
  15. 15. Submission Writing 2012 <ul><li>How to prepare a budget? </li></ul><ul><li>What is a budget? </li></ul><ul><li>Refer to the Ourcommunity website? </li></ul><ul><li>Use the Westpac Treasurer’s Guide </li></ul><ul><li>Treating in-kind </li></ul>
  16. 16. Submission Writing 2012 <ul><li>How to use Wikipedia? </li></ul><ul><li>What is Wikipedia? </li></ul><ul><li>What to use, what not to use? </li></ul><ul><li>Checking References </li></ul><ul><li>Cross checking multiple entries in Wikipedia </li></ul>
  17. 17. Submission Writing 2012 <ul><li>How to use Social Media? </li></ul><ul><li>Facebook? Consider having a “Page” (photos) </li></ul><ul><li>Is Twitter for you? Using alerts in Twitter. </li></ul><ul><li>Linkedin to contact content experts </li></ul><ul><li>Promoting events: Alerts and Photos </li></ul>
  18. 18. Submission Writing 2012 <ul><li>How to use Google/Search Engines? </li></ul><ul><li>Be as specifc as possible </li></ul><ul><li>Specify pages from Australia </li></ul><ul><li>Link off the Ourcommunity website for links </li></ul><ul><li>Google Alerts, Google+, Docs </li></ul>
  19. 19. Submission Writing 2012 <ul><li>How to make your submission stand out </li></ul><ul><li>Catchy Title </li></ul><ul><li>Facts Figures and Faces (3 F Rule) </li></ul><ul><li>Primacy and Immediacy Rule </li></ul><ul><li>Rule of Three </li></ul>
  20. 20. Submission Writing 2012 <ul><li>How to make your submission stand out </li></ul><ul><li>Facts, Figures, and Faces (3 F Rule) </li></ul><ul><ul><li>“ Charters Towers is a major regional centre of 8,000 residents, 137 klms inland from Townsville, </li></ul></ul><ul><ul><li>located in Tropical North Queensland, Australia.” </li></ul></ul><ul><li>(Check for more details.) </li></ul>
  21. 21. Submission Writing 2012 <ul><li>Facts, Figures, and Faces </li></ul><ul><li>Number of people involved </li></ul><ul><li>Number of possible beneficiaries / users / customers </li></ul><ul><li>Geography / region </li></ul><ul><li>Percentages </li></ul><ul><li>Trends </li></ul><ul><li>Comparisons (Apples and Oranges) </li></ul><ul><li>Charts </li></ul>
  22. 22. Submission Writing 2012 <ul><li>Possible sources of Facts, Figures, and Faces </li></ul><ul><li>Charters Towers Regional Council Library </li></ul><ul><li>Townsville Enterprise Limited </li></ul><ul><li>Chamber of Commerce </li></ul><ul><li>Local Members of Parliament (ring or email if necessary) </li></ul><ul><li>Google (beware how time consuming this may take </li></ul><ul><li>Websites (, </li></ul><ul><li>Newspapers eg Townsville Bulletin </li></ul><ul><li>Your networks </li></ul>
  23. 23. Submission Writing 2012 <ul><li>Example of Facts and Figures </li></ul><ul><li>Bernard Salt Report May 2011 </li></ul><ul><li>“… population of around 180,000. It was forecast to add 64,000 people - about 4000 people a year - to around 236,000 by 2026. </li></ul><ul><li>Mr Salt said the growth would lift Townsville from Australia's 13th to 12th-largest city, surpassing Geelong - a position it was likely to hold for at least a generation. </li></ul><ul><li>The growth would require the building of 21,000 new dwellings over the next 15 years, meaning the development of at least another two or three suburbs. </li></ul><ul><li>The growth would support about $4.26 billion worth of new residential mortgages and add another $640 million in new retail spending.” </li></ul><ul><li>Source: Finlay Homes Newsletter May 2011 </li></ul>
  24. 24. Grants Sources <ul><li>Newspapers </li></ul><ul><li>Word of Mouth </li></ul><ul><li>Internet / Websites (eg </li></ul><ul><li>Google </li></ul><ul><li>Local Government Councilors </li></ul><ul><li>Local Members of Parliament </li></ul><ul><li>Council Libraries </li></ul><ul><li>Volunteering North Queensland </li></ul>
  25. 25. Building Successful Partnerships <ul><li>Be clear on what you want to achieve, letters of support </li></ul><ul><li>Include in your Project Plan Checklist </li></ul><ul><li>Identify who your ideal partner/s should be </li></ul><ul><li>Plan how to meet and recruit your ideal partner (eg third party referrals) </li></ul><ul><li>Agree in writing (Memorandum of Understanding - MOU) </li></ul><ul><li>Manage and promote the relationship (eg Patron) </li></ul><ul><li>Set an end date </li></ul><ul><li>Build on your partnerships and past successes </li></ul>
  26. 26. Building Successful Partnerships <ul><li>Examples: </li></ul><ul><li>Townsville Foodbank </li></ul><ul><li>North Queensland Cowboys </li></ul><ul><li>Communities for Children Forum, Townsville, 15 June 2011 </li></ul>
  27. 27. REFERENCES <ul><li>Submission Writing Ten Point Model </li></ul><ul><li>Grants Writing Tips (Do’s and Don’ts) </li></ul><ul><li>References (eg Ourcommunity Books, etc) </li></ul><ul><ul><li>( </li></ul></ul><ul><li>Volunteering North Queensland Website </li></ul><ul><li>( </li></ul>
  28. 28. How to make Google work for you? Google Alerts If in doubt, “Google it”.
  29. 29. 2011 Workshop Program
  30. 30. <ul><li>Questions? </li></ul><ul><li>Thank you for your attendance today </li></ul><ul><li>Need further help? </li></ul><ul><li>Charters Towers Regional Council </li></ul><ul><li> </li></ul><ul><li>Blueprint for the Bush </li></ul><ul><li> </li></ul><ul><li>Volunteering North Queensland </li></ul><ul><li> </li></ul>