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Bdd Petty Cash And Purchase Voucher Training For Internet

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Training for managers about how to properly apply for reimbursements in accordance with Fiscal Agent procedures.

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Bdd Petty Cash And Purchase Voucher Training For Internet

  1. 1. BDD FY2012 Petty Cash and Purchase Voucher Training<br />Preliminary Procedure<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />1<br />
  2. 2. Training Agenda<br />9:00-9:15 am: How to complete Petty Cash reimbursement request<br />9:16-9:30 am: How to complete Purchase Voucher reimbursement request<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />2<br />
  3. 3. Objectives<br />Know Section 10 Petty Cash Purchases, page 43 of the City of Santa Fe Purchasing Manual.<br />Know where to locate a blank Petty Cash Reimbursement Voucher<br />Provide the required information on the Petty Cash Voucher.<br />Know how to receive your petty cash reimbursement.<br />Know the City of Santa Fe policy on Purchase Vouchers.<br />Know where to locate a blank Purchase Voucher.<br />Provide the required information on the Purchase Voucher.<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />3<br />
  4. 4. Section 10 Petty Cash Purchases, p. 43 City of Santa Fe Purchasing ManualRemember: “One limit, two doc’s, three siggies.”<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />4<br />
  5. 5. Where do I find the Petty Cash Reimbursement Voucher?<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />5<br />
  6. 6. Use the City’s Intranet<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />6<br />Click on Finance Documents<br />Click on Petty Cash Voucher<br />
  7. 7. Properly Provide the required information on the Petty Cash Voucher.<br />Discussion Questions:<br />How much is the total voucher amount?<br />Who signed for Finance?<br />How many receipts should Erika have attached to the voucher?<br />After Erika completes the 1, 2, 3’s for the voucher, what should she do with the document?<br />If she’d spent $80 on postage with cash, could she split it up on two forms?<br />What if she’d bought 1 space heater for $80, could she split it up on 2 forms?<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />7<br />
  8. 8. Know how to get your petty cash reimbursement<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />8<br />Go do: Read page 187 of the city’s Personnel Rules and Regulations<br />
  9. 9. Page 187 Personnel Rules and Regulations<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />9<br />
  10. 10. Page 188 Personnel Rules and Regulations<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />10<br />
  11. 11. Know the City of Santa Fe Policy on Purchase Vouchers<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />11<br />
  12. 12. Where do I find the Purchase Voucher?<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />12<br />
  13. 13. Use the City’s Intranet<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />13<br />Click on Finance Documents<br />Click on Purchase Voucher. You may type in the form.<br />
  14. 14. Properly Provide the required information on the Purchase Voucher.<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />14<br />
  15. 15. Properly Provide the required information on the Purchase Voucher.<br />Wednesday, September 14, 2011<br />Buckman Direct Diversion<br />15<br />A check will be mailed to the name and address provided in section 7 of the form. We do not need to use PO Box 909.<br />Registration Fees and examination fees may be reimbursed under the “Purchase” authorization provided: <br />No registration or exam fee includes lodging or meals.<br />

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