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2014 chla agm_working_pr

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2014 chla agm_working_pr

  1. 1. 1. Call to Order & Announcement of Parliamentarian 2. Establishment of Quorum 3. Introduction of the Board 4. Adoption of the Agenda 5. Adoption of Minutes of the 37th AGM 6. Business Arising 7. Board Reports (President, Treasurer, CE, PR, JCHLA, Nominations, Website) 8. Chapter Initiative Fund Project Reports 9. Other Business 10. Transfer of Chair 11. Closing of Meeting 38th AGM AGENDA
  2. 2. Announcement of Parliamentarian  Year 3 of 3 for our non-board parliamentarian  Contact President if you wish to
  3. 3. 1. Call to Order & Announcement of Parliamentarian 2. Establishment of Quorum 3. Introduction of the Board 4. Adoption of the Agenda 5. Adoption of Minutes of the 37th AGM 6. Business Arising 7. Board Reports (President, Treasurer, CE, PR, JCHLA, Nominations, Website) 8. Chapter Initiative Fund Project Reports 9. Other Business 10. Transfer of Chair 11. Closing of Meeting 38th AGM AGENDA
  4. 4. President’s Report CHLA/ABSC 2013-2014 Charlotte Beck, President
  5. 5. Our Vision  To facilitate and enable access to the best available health information and knowledge  Consiste à permettre et à favoriser l’accès à l’information et au savoir offerts en santé du plus haut niveau possible
  6. 6. Our Mission/Pour mission  To lead health librarians and information specialists towards excellence through professional development, networking and advocacy  De guider les bibliothécaires et les spécialistes de l’information en santé vers l’excellence grâce au perfectionnement professionnel, au réseautage et à la représentation
  7. 7. Our Membership 258 Members as of May 25, 2014 Marginally up (7) from 2013 Based on breakdown from the survey we are composed of:
  8. 8. Sectors Response Chart Percentage Count Academic 37.2% 64 Consortia 2.9% 5 Government 6.4% 11 Teaching Hospital 19.2% 33 Hospital 41.9% 72 Public 1.7% 3 School 0.6% 1 Special 9.3% 16 Other, please specify... 9.9% 17 Total Responses 172
  9. 9. Composition:  42% work in hospitals  37% in academic  19% in teaching hospitals Therefore: 61% hospital  51% under 50;  43% over 50
  10. 10. Key Strategic Goals 2011-2013  Enhance professional development opportunities for our members  Facilitate technological information sharing  Advocate for and promote health information profession  Ensure the financial well-being of CHLA/ABSC
  11. 11. 2013-2014 Grants  Chapter Initiatives Fund • THLA: CE Session: Let's Get Mobilized  Research • “Evaluating the impact of literature searching services on patient care through the use of a quick assessment tool”  Professional Development • Two grants awarded
  12. 12. Awards and Honours To be awarded at the Banquet:  Margaret Ridley Charlton Award of Outstanding Achievement  Flower Award for Innovation  Special Recognition Award  Login Canada Student Paper Prize
  13. 13. Opportunities for Funding  Applications were down this year  Take advantage and promote our funding opportunities! • Chapter Initiatives Fund • Research Grant • Professional Development Grant • Rural & Remote Opportunities Grant
  14. 14. A Note on Interest Groups  Current Groups • Open Access • Mentorship • UBC SLAIS Students • Social Media  Any 3 members can start a group and are encouraged to do so  Current Groups • Open Access • Mentorship • UBC SLAIS Students • Social Media  Any 3 members can start a group and are encouraged to do so
  15. 15. Canadian Virtual Health Library  Content saved  Available at http://www.cvhl.ca/  Google search designed  Thanks
  16. 16. Future Conferences  2015 in Vancouver, June 19-22  2016 Joint MLA/ICLC, in Toronto May 13-18  2017 in Edmonton TBD  2018 in St John’s TBD
  17. 17. Strategic Plan 2014-  Shift in working environments  Invest in Library Consultant  SWOT exercise  Membership survey  Guests  Change to 5-year Plan  Details at Future of CHLA/ABSC, June 19th
  18. 18. Strategic Objectives 2014-2018  Ensure Association viability  Implement CHLA/ABSC member-sourced solutions  Strengthen the capacities of health information professionals Invite: Future of CHLA/ABSC June 19th 4.00pm
  19. 19. Treasurer Report CHLA/ABSC 2013-2014 Linda Slater, Treasurer
  20. 20.  Linda Slater was appointed Treasurer at the Winter Board meeting, March 2014 after Liz Dennett’s resignation • Thanks to Liz, Board members and AF staff for assistance in getting up to speed  PayPal is now being used to accept online payments
  21. 21.  AssociationsFirst now providing additional conference support  Audit of our 2013 Financial Statement was completed in May 2014
  22. 22. 2013 Auditor’s Report
  23. 23. Motion  To accept the draft audited 2013 Financial Statement  I will make comments and open the floor for discussion after the motion is seconded
  24. 24. Comments on Fin Statement  JCHLA/JABSC expenses higher than anticipated • Due in part to increase in NRC press fees • Due to increase in publication fees and content  AssociationsFirst expenses higher than anticipated • AF providing additional conference support • We now have a better idea of how much this increased support will cost
  25. 25. Comments, cont.  Board expenses higher than anticipated • The costs of travel and accommodation continue to increase • The Board has decided to use tele- conferencing/web conferencing for Winter Board meeting
  26. 26. Continuing Education Report CHLA/ABSC 2013-2014 Jennifer McKinnell Continuing Education Coordinator
  27. 27. Overview  8 Chapters offered CE  Fewer requests for accreditation  More requests for new formats/delivery modes
  28. 28. Strategic Planning  CE Committee  CE Forum (2013) • What support do chapters want/need? • How do we envision online CE support? • What topics should CE cover?
  29. 29. CE Support  Online learning  Repository of learning opportunities  Registration support  Accreditation
  30. 30. Online CE Advice Expertise Software
  31. 31. CE Topics  Health  Management/leadership  Emerging roles  Research capacity  Support for research publication
  32. 32. Final Words  Funding opportunities  Survey
  33. 33. Public Relations Report CHLA/ABSC 2013-2014 Dean Giustini Director, Public Relations
  34. 34. PR focus – Year I of II  Strategic direction(s)  Increase social media presence  Promote health librarians & CHLA/ABSC  Increase student membership  Investigate new merchandise & posters • T-shirts, mugs & notepads • MLA Posters with CHLA/ABSC logo
  35. 35. JCHLA/JABSC Editor’s Report CHLA/ABSC 2013-2014 Trish Chatterley, JCHLA/JABSC Senior Editor
  36. 36.  Published our first ever Special Issue, on Aboriginal Health Information. Our sincere thanks to guest editors Jim Henderson and Jessie Loyer.  Selected Junior Editor for JCHLA. Welcome Cari Merkley!  Selected winner(s) of the Login Canada Student Paper Prize. Congratulations!  Will work to renew Login prize MOU. JCHLA/JABSC Report
  37. 37. JCHLA/JABSC Report  Cost-cutting measures implemented  No longer publishing Chapter Highlights or Current Research column  Canadian Science Publishing will continue to provide copyediting and layout services, but the journal will be hosted (for free!) on Open Journal Systems at the University of Alberta
  38. 38. New JCHLA/JABSC Website
  39. 39. JCHLA/JABSC Statistics
  40. 40. Nominations & Elections Committee Report Jeff Mason Past President Chair, Nominations & Elections Committee
  41. 41. Nominations & Elections Committee 2014 Nominations & Elections Committee Members: Jeff Mason, Chair Penka Stoyanova, Trillium Health Partners, Mississauga, ON Patrick Ellis, Dalhousie University, Halifax, NS
  42. 42. Nominations & Elections Committee  Call for nominations: • CE Coordinator (2014-2016) • Secretary (2014-2016) • Treasurer (2014-2015) • Vice-President / President-Elect (2014-2017)  Election for Secretary held March 17- April 4
  43. 43. Nominations & Elections Committee New Board Members for 2014: CE Coordinator – M’Hamed Belkhodja Hôpital Régional Dr Georges-L-Dumont Secretary – Natalie Clairoux Université de Montréal Treasurer – Linda Slater University of Alberta VP/President-Elect – Jeanna Hough Halton Healthcare Services
  44. 44. Web Manager Report CHLA/ABSC 2013-2014 Kathryn Ranjit, Web Manager
  45. 45. Web Statistics April 2013 - 2014
  46. 46. Social Media Presence
  47. 47. Website Hosting and Listservs  14 websites hosted for chapters and affiliates • Canadian Virtual Health Library (CVHL) * New 2013-2014* • Wellington Waterloo Dufferin Health Library Network (WWDHLN) * New 2013-2014*  10 listservs hosted for chapters and affiliates • Saskatchewan Health Libraries Association (SHLA) *New 2013-2014*
  48. 48. Website Upgrades and Projects  Website upgraded to Drupal 7  Membership Management transitioning to website  Online orders and registrations transitioning to website
  49. 49. Chapter Initiatives Fund Project Reports  Note that this Fund now applies to Interest Groups!
  50. 50. Call for Motion  That the amendments to the 2013 By- laws, as resolved by the Board of Directors and circulated to the membership, be confirmed.
  51. 51. Acknowledgements
  52. 52. Acknowledgements  Outgoing Board members • Liz Dennett, Shannon Gordon, Jeff Mason, Jennifer McKinnell, Vivian Stieda  Continuing Board members • Dean Giustini, Linda Slater and Lee-Anne Ufholz, Editorial Team  Incoming Board members • M’hamed Belkhodja, Natalie Clairoux, Jeanna Hough, Linda Slater

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