Mentor Webinar Workflow Book

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This presentation describes a virtual project to create the 2nd edtion of the Practical Workflow for SAP book.

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Mentor Webinar Workflow Book

  1. 1. Practical Workflow for SAP, 2 nd edition Developing a book with a highly virtual team In this session we will discuss the new book Practical Workflow for SAP, 2 nd edition. In addition to discussing the book topic, we will discuss the process for the book writing. This book project included 14 authors, including 3 mentors. The authors are from 5 countries and include SAP development, solution management, consulting, as well as customers and partners. In addition to the 14 authors, we also had approximately 15 topic reviewers and content contributors. We will include our key learning’s on virtual project collaboration, including deadline management, content collaboration, review process, managing royalty donation to non-profit, as well as tips to get you started on your book or virtual group project!
  2. 2. Items we will discuss <ul><li>What the book is, what it covers, why we did it </li></ul><ul><li>Why we had so many people involved, and who they were, how we organized and managed work </li></ul><ul><li>Authors input on challenges </li></ul><ul><li>Managing donation to non-profit </li></ul>
  3. 3. Practical Workflow for SAP <ul><li>WHAT: </li></ul><ul><li>2 nd edition of Practical Workflow for SAP </li></ul><ul><li>WHY: </li></ul><ul><li>SAP Press asked for an update, first edition was published in 2002 and best-seller through the years </li></ul>
  4. 4. Contents <ul><li>Part 1: Using SAP Business Workflow </li></ul><ul><li>Introduction </li></ul><ul><li>Requirements Gathering </li></ul><ul><li>Configuring the System </li></ul><ul><li>Work item delivery </li></ul><ul><li>Agents </li></ul><ul><li>Workflow administration </li></ul><ul><li>Using SAP NW BW for reporting </li></ul><ul><li>Part 2: Developing your own workflow </li></ul><ul><li>Creating a workflow </li></ul><ul><li>Advanced workflow design techniques </li></ul><ul><li>Business Objects </li></ul><ul><li>ABAP Classes </li></ul><ul><li>Agent Determination rules </li></ul><ul><li>Using events and other business interfaces </li></ul><ul><li>Custom programs </li></ul><ul><li>Service-enabling workflows </li></ul><ul><li>Advanced Diagnostics </li></ul><ul><li>Upgrading </li></ul><ul><li>Part 3: User interface technologies </li></ul><ul><li>User interface options </li></ul><ul><li>Using Web Dynpro ABAP </li></ul><ul><li>Using Web Dynpro Java </li></ul><ul><li>Using Business Server Pages </li></ul><ul><li>Using forms </li></ul><ul><li>Alloy – Lotus Notes Integration </li></ul><ul><li>Duet – Microsoft Office Integration </li></ul><ul><li>Part 4: Using SAP Business Workflow in SAP Business Suite Applications </li></ul><ul><li>SAP Supplier Relationship Management </li></ul><ul><li>SAP Customer Relationship Management </li></ul><ul><li>SAP ERP – Human Capital Management - Processes and Forms </li></ul><ul><li>Setting up an SAP provided ERP workflow </li></ul><ul><li>Archive Link </li></ul>
  5. 5. Authors: Customers, Partner, SAP consulting, SAP development, SAP solution management SAP Mentor On webinar
  6. 6. Location of authors Canada: 1 customer USA: 3 consultants 2 solution managers 1 customer Germany: 4 developers 1 solution manager Australia: 1 consultant Based on ERP deployment by Kimberly Clark England: 1 partner
  7. 7. 14 authors and additional reviewers <ul><li>WHY so many authors: </li></ul><ul><li>Original authors did not have time for complete 2 nd edition. Two of the original authors (Jocelyn and Alan) agreed to do a chapter and some reviews. </li></ul><ul><li>New authors agreed to do 1-2 chapters </li></ul><ul><li>For some chapters (SRM, CRM) needed specific experts </li></ul><ul><li>Guidelines used to manage project: </li></ul><ul><li>Very few group meetings with everyone </li></ul><ul><li>1:1 syncs every other week for each author </li></ul><ul><li>Spreadsheet to track progress </li></ul><ul><li>If customer or partner wrote, development or consulting reviewed </li></ul><ul><li>If development wrote, customer or consulting reviewed </li></ul><ul><li>Deadlines were reiterated in bi-weekly meetings, author makes commitment to make the deadline (or close to it) </li></ul>
  8. 8. In their own words – time required versus time expected, major challenges, would you do it again? Mike Pokraka, Partner, SAP mentor Shalini Sabnani, InnovaPost Paul Medaille, SAP National Competency Center (consulting) Somya Kapoor, SAP Labs Solution Mgmt Sue Keohan MIT Lincoln Laboratory, ASUG Workflow and BPM Program Chair, SAP mentor
  9. 9. Recommendations for virtual projects <ul><li>Find the right team </li></ul><ul><ul><ul><li>Willing to contribute within the specific timeframe </li></ul></ul></ul><ul><ul><ul><li>Understands what is expected and willing to commit </li></ul></ul></ul><ul><ul><ul><li>Need topic experts and good writers </li></ul></ul></ul><ul><li>Involve others outside of the team, especially if key experts (workflow development team) are not officially on the project </li></ul><ul><li>Keep everyone informed </li></ul><ul><li>Whatever time you think it will take you, multiply it by 2.5 </li></ul><ul><li>If you will involve non-profit, start early. We ran into obstacles and switched our non-profit towards the end of the project. </li></ul><ul><li>If working with SAP Press, request weekly sync-ups with your SAP Press project manager. </li></ul>
  10. 10. <ul><li>Thank you! </li></ul>

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