Presentation Skills                      By : Gihan Aboueleish
ApplicationOpen Discussion
Learning Objectives    What is Communication ?    The Communication Cycle     Impact of a message     Styles of Communicat...
Why Communication ..?CommunicationMiss-communicationCommunication Skills.Gihan aboueleish
What is Communication?The dictionary defines communication as      a process by which information is exchanged      betwee...
Process of CommunicationGihan aboueleish
Communication Cycle                     Message                     Various Sender              Channel    Receiver       ...
Types of Communication                                      Types                   Verbal                           Non -...
Verbal Communication      Words           Use Simple Language (avoid jargon)           Grammatically correct           ...
Don’t                                            Do          I can’t do this…                        I’ll check it for you...
Non – Verbal Communication          Facial Expressions          Eye Communication                90% of our personal co...
Non – Verbal Communication                  Gestures                  Are you aware how you look to others?             ...
Non – Verbal Communication      Posture And Movement      Stand Tall.      The difference between towering and cowering...
Impact of a Message                      FACE TO FACE          Body                           Tone of        Language     ...
Impact of a Message                                                -                           VOICE CONVERSATION         ...
Styles Of Communication    Aggressive communication    Submissive communication    Assertive communicationGihan abouele...
Aggressive communication    Those who communicate in an aggressive manner are     generally perceived as selfish and unwi...
Passive Communication   Passive communication is based on compliance and    hopes to avoid confrontation at all costs. In...
Assertive communication The most effective and healthiest form of communication. Its  how we naturally express ourselves ...
Situations    Have a look at these situations and decide how...     ...an aggressive person would react    ...a passive ...
Situations Situation # 01.Situation #02. Gihan aboueleish
What is a Skill?                   Skill is defined as a learned                   power of doing something              ...
Listening SkillsAn open ear is the only believable signof an open heart.                                          David Au...
Types of Listening            Listening are of 3 types:            Hearing            Passive listening            Act...
Important Details      Be calm and collected at all times      Be loud enough to be easily heard      Use words with ac...
Important Details  Use a confident tone and a level clear vocabulary.  Be vibrant and enthusiastic – avoid a dull, monot...
Finally, remember that interpersonal   communication is a multitude of skills.   Also remember that skills can be   learne...
Assignment    Class will be divided into groups , & select one of the     following topics;    Create a presentation bou...
Designing Effective“PowerPoint Presentations”             By : Gihan aboueleish
Designing Effective PowerPoint                     Presentation                   Big           Progressive        Consist...
Make It   BigGihan aboueleish
Make it Big (Text)         This is Arial 12       This is Arial 18       This is Arial 24       This is Arial 32      ...
Make it Big (Text)                                 Too Small      This is Arial 12    This is Arial 18    This is Arial...
Make It Big (How to Estimate)                   Look at it from 2 metres away                     2mGihan aboueleish
Keep It SimpleGihan aboueleish
Keep It Simple (Text)      Too many colours      Too Many Fonts and Styles      The 6 x 7 rule           No more than ...
Keep It Simple (Text) Instructional Technology:   A complex integrated process involving people,   procedures, ideas, devi...
Keep It Simple (Text)   Instructional Technology:  A process involving people, procedures & tools  for solutions  to probl...
Falling Leaves Observed                           Delhi       Mumbai       Goa             January      11,532,234 14,123,...
Falling Leaves in Millions              In 106         Delhi   Mumbai   Goa              January          11        14    ...
Falling Leaves      50                                                                                                 Goa...
Falling Leaves 50                                                       Goa                                               ...
Keep It Simple (Picture)        Art work may distract your audience          Artistry does not substitute for contentGiha...
Keep It Simple (Sound)    Sound effects may distract too    Use sound only when necessaryGihan aboueleish
Keep It Simple (Transition) This transition is annoying, not enhancing "Appear" and "Disappear" are better
Keep It Simple (Animation)                           2m                     Too distracting !Gihan aboueleish
Keep It Simple (Animation)                           2m                   Simple & to the pointGihan aboueleish
Make It ClearGihan aboueleish
Make It Clear (Capitalisation)       ALL CAPITAL LETTERS ARE DIFFICULT TO READ       Upper and lower case letters are ea...
Make It Clear (Fonts)                   Z    Sanserif      Z    Serif                   clear            busyGihan abouele...
Make It Clear (Fonts)          Serif fonts are difficult to read on screen            Sanserif fonts are clearer        ...
Make It Clear (Numbers)     Use numbers for lists with sequence     For example:     How to put an elephant into a fridge?...
Make It Clear (Numbers)  How to put a giraffe into a fridge?  1.    Open the door of the fridge  2.    Take out the elepha...
Make It Clear (Bullets)Use bullets to show a list without Priority Sequence Hierarchy, …..Gihan aboueleish
Make It Clear (Colours)     Use contrasting colours     Light on dark vs dark on light     Use complementary coloursGih...
Make It Clear (Contrast)    Use contrasting colours    Light on dark vs dark on light   high contrast    Use complement...
Make It Clear (Contrast)   Use contrasting colours   Light on dark vs dark on light   Use complementary colours      Th...
Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours              ...
Make It Clear (Complement)  Use contrasting colours   Light on dark vs dark on light   Use complementary coloursThese col...
Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours            Th...
Make It Clear (Size)       Size implies importanceGihan aboueleish
Make It Clear (Size)  Size implies importanceGihan aboueleish
Make It Clear (Focal Points)       Focal points direct attentionGihan aboueleish
Make It Clear (Focal Points)       Focal points direct attentionGihan aboueleish
Be ProgressiveGihan aboueleish
Types of Instructional Tools                              Discovery                               Learning                ...
Types of Instructional Tools                        Discovery                         Learning                            ...
Understanding TechnologyMouse                            I/O ErrorMain Storage                     CPUFunction key   Too m...
Understanding TechnologyMouse                          I/O ErrorMain Storage                   CPUFunction key   Progressi...
Be ConsistentGihan aboueleish
Be Consistent   Differences draw attention   Differences may imply importance   Use surprises to attract not distractGi...
Be Consistent Differences draw attention  Differences may imply importance  Use surprises to attract not distract      ...
Be Consistent   Differences draw attention    Differences may imply importance   o Use surprises to attract not distract...
Be Consistent      Differences draw attention     • Differences may imply importance      Use surprises to attract not d...
Be Consistent Differences draw attention• Differences may imply importance Use surprises to attract not distract        ...
Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract        ...
Be Consistent   Differences draw attention   Differences may imply importance   Use surprises to attract not distract  ...
In Summary   Big   Simple   Clear   Progressive   ConsistentGihan aboueleish
When Creating    Text to support the communication    Pictures to simplify complex concepts    Animations for complex r...
When Presenting    Speak loudly and clearly with fluctuation    Direct your words to all aspects of the room    Maintai...
Closing Remarks   Practice your presentation before a neutral    audience     Ask for feedback   Be particular about th...
Thank You !
Presentation skills
Presentation skills
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Presentation skills

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Presentation skills

  1. 1. Presentation Skills By : Gihan Aboueleish
  2. 2. ApplicationOpen Discussion
  3. 3. Learning Objectives What is Communication ? The Communication Cycle Impact of a message Styles of Communication What is a skill? Designing Effective PowerPoint Presentation. Types of Instructional Tools Understanding Technology Some Final WordsGihan aboueleish
  4. 4. Why Communication ..?CommunicationMiss-communicationCommunication Skills.Gihan aboueleish
  5. 5. What is Communication?The dictionary defines communication as a process by which information is exchanged between individuals through a common system of symbols, signs or behaviors.Gihan aboueleish
  6. 6. Process of CommunicationGihan aboueleish
  7. 7. Communication Cycle Message Various Sender Channel Receiver FeedbackGihan aboueleish
  8. 8. Types of Communication Types Verbal Non - Verbal Postures & Facial Words Voice movements expressions Modulation Diction Gestures Clear Linguistics Tone VolumeGihan aboueleish Rate
  9. 9. Verbal Communication Words Use Simple Language (avoid jargon) Grammatically correct  Avoid slang  Be precise (avoid redundancy) Gihan aboueleish
  10. 10. Don’t Do I can’t do this… I’ll check it for you… I can’t help you… I don’t know… You don’t understand… Let me explain… You are wrong… I think… I suggest… Please listen to me.. I recommend… You will have to… In order to complete the process we will need to… Just a second… May I place you on hold… Hold on… “No” in the beginning of the sentence I am afraid... I would love to do it however… What? What did u say? Pardon Me… Could you please repeat… But However We can’t do… What we can do is…Gihan aboueleish
  11. 11. Non – Verbal Communication Facial Expressions Eye Communication  90% of our personal communication calls for involvement.  Look at people for 5 to 10 seconds before looking away, it shows involvement.  Smile  It improves your face value !!Gihan aboueleish
  12. 12. Non – Verbal Communication  Gestures  Are you aware how you look to others?  Find out your habits  Find your nervous gesturesGihan aboueleish
  13. 13. Non – Verbal Communication  Posture And Movement  Stand Tall.  The difference between towering and cowering is totally a matter of inner posture.  It’s got nothing to do with height, it costs nothing and its more fun.Gihan aboueleish
  14. 14. Impact of a Message FACE TO FACE Body Tone of Language Voice 55% 38% Words 7%Gihan aboueleish
  15. 15. Impact of a Message - VOICE CONVERSATION Words 14% Tone of Voice 86%Gihan aboueleish
  16. 16. Styles Of Communication  Aggressive communication  Submissive communication  Assertive communicationGihan aboueleish
  17. 17. Aggressive communication  Those who communicate in an aggressive manner are generally perceived as selfish and unwilling to compromise. This style is usually linked to a desire to hurt others or exact revenge, or may reflect poor emotional development.  It usually attacks the other person instead of expressing a need:  Ex; "You never spend any time with me“ versus "I need to spend more time with you".Gihan aboueleish
  18. 18. Passive Communication  Passive communication is based on compliance and hopes to avoid confrontation at all costs. In this mode we dont talk much, question even less, and actually do very little. We just dont want to rock the boat. Passives have learned that it is safer not to react and better to disappear than to stand up and be noticed.Gihan aboueleish
  19. 19. Assertive communication The most effective and healthiest form of communication. Its how we naturally express ourselves when our self-esteem is intact, giving us the confidence to communicate without games and manipulation. When we are being assertive, we work hard to create mutually satisfying solutions. We communicate our needs clearly. We care about the relationship and insist for a win/win situation. We know our limits and refuse to be pushed beyond them just because someone else wants or needs something from us. Surprisingly, assertive is the style most people use least.Gihan aboueleish
  20. 20. Situations  Have a look at these situations and decide how... ...an aggressive person would react  ...a passive person would react  ...an assertive person would react?Gihan aboueleish
  21. 21. Situations Situation # 01.Situation #02. Gihan aboueleish
  22. 22. What is a Skill?  Skill is defined as a learned power of doing something competently.  It is a developed aptitude or ability.Gihan aboueleish
  23. 23. Listening SkillsAn open ear is the only believable signof an open heart. David Augsburger Gihan aboueleish
  24. 24. Types of Listening  Listening are of 3 types:  Hearing  Passive listening  Active listeningGihan aboueleish
  25. 25. Important Details  Be calm and collected at all times  Be loud enough to be easily heard  Use words with accurate diction & correct pronunciation  Speak slowly and make use of pauses to stress important ideas. Gihan aboueleish
  26. 26. Important Details  Use a confident tone and a level clear vocabulary.  Be vibrant and enthusiastic – avoid a dull, monotonous tone.  Know what you are talking about and accept the limitations of your knowledge.Gihan aboueleish
  27. 27. Finally, remember that interpersonal communication is a multitude of skills. Also remember that skills can be learned and practiced. It is our hope that you are on your way to mastering the ART OF COMMUNICATION.Gihan aboueleish
  28. 28. Assignment  Class will be divided into groups , & select one of the following topics;  Create a presentation bout ;  ---  ---  ---Gihan aboueleish
  29. 29. Designing Effective“PowerPoint Presentations” By : Gihan aboueleish
  30. 30. Designing Effective PowerPoint Presentation Big Progressive Consistent Simple Clear SummaryGihan aboueleish
  31. 31. Make It BigGihan aboueleish
  32. 32. Make it Big (Text)  This is Arial 12  This is Arial 18  This is Arial 24  This is Arial 32  This is Arial 36 This is Arial 44Gihan aboueleish
  33. 33. Make it Big (Text) Too Small  This is Arial 12  This is Arial 18  This is Arial 24  This is Arial 32  This is Arial 36 This is Arial 44Gihan aboueleish
  34. 34. Make It Big (How to Estimate) Look at it from 2 metres away  2mGihan aboueleish
  35. 35. Keep It SimpleGihan aboueleish
  36. 36. Keep It Simple (Text)  Too many colours  Too Many Fonts and Styles  The 6 x 7 rule  No more than 6 lines per slide  No more than 7 words per lineGihan aboueleish
  37. 37. Keep It Simple (Text) Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, Too detailed ! evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.) Gihan aboueleish
  38. 38. Keep It Simple (Text) Instructional Technology: A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) Much SimplerGihan aboueleish
  39. 39. Falling Leaves Observed Delhi Mumbai Goa January 11,532,234 14,123,654 3,034,564 February 1,078,456 12,345,567 16,128,234 March 17,234,778 6,567,123 16,034,786 April 16,098,897 10,870,954 7,940,096 May June Too detailed ! 8,036,897 10,345,394 16,184,345 678,095 14,856,456 4,123,656 July 8,890,345 15,347,934 18,885,786 August 8,674,234 18,107,110 17,230,095 September 4,032,045 18,923,239 9,950,498 October 2,608,096 9,945,890 5,596,096 NovemberGihan aboueleish 5,864,034 478,023 6,678,125 December 12,234,123 9,532,111 3,045,654
  40. 40. Falling Leaves in Millions In 106 Delhi Mumbai Goa January 11 14 3 February 1 12 16 March 17 6 16 April 16 10 7 May 8 10 14 June Much Simpler 16 0 4 July 8 15 18 August 8 18 17 September 4 18 9 October 2 9 5 November 5 0 6 December 12 9 3Gihan aboueleish
  41. 41. Falling Leaves 50 Goa 45 Mumbai 40 Delhi 35 30 25 Too detailed ! 20 15 10 5Gihan aboueleish 0 January February March April May June July August September October November December
  42. 42. Falling Leaves 50 Goa Mumbai Delhi 40 30 Much Simpler 20 10Gihan aboueleish 0 January March May July September November
  43. 43. Keep It Simple (Picture)  Art work may distract your audience Artistry does not substitute for contentGihan aboueleish
  44. 44. Keep It Simple (Sound)  Sound effects may distract too Use sound only when necessaryGihan aboueleish
  45. 45. Keep It Simple (Transition) This transition is annoying, not enhancing "Appear" and "Disappear" are better
  46. 46. Keep It Simple (Animation) 2m Too distracting !Gihan aboueleish
  47. 47. Keep It Simple (Animation) 2m Simple & to the pointGihan aboueleish
  48. 48. Make It ClearGihan aboueleish
  49. 49. Make It Clear (Capitalisation)  ALL CAPITAL LETTERS ARE DIFFICULT TO READ  Upper and lower case letters are easierGihan aboueleish
  50. 50. Make It Clear (Fonts) Z Sanserif Z Serif clear busyGihan aboueleish
  51. 51. Make It Clear (Fonts)  Serif fonts are difficult to read on screen  Sanserif fonts are clearer  Italics are difficult to read on screen  Normal or bold fonts are clearer  Underlines may signify hyperlinks  Instead, use colours to emphasiseGihan aboueleish
  52. 52. Make It Clear (Numbers) Use numbers for lists with sequence For example: How to put an elephant into a fridge? 1. Open the door of the fridge 2. Put the elephant in 3. Close the doorGihan aboueleish
  53. 53. Make It Clear (Numbers) How to put a giraffe into a fridge? 1. Open the door of the fridge 2. Take out the elephant 3. Put the giraffe in 4. Close the doorGihan aboueleish
  54. 54. Make It Clear (Bullets)Use bullets to show a list without Priority Sequence Hierarchy, …..Gihan aboueleish
  55. 55. Make It Clear (Colours)  Use contrasting colours  Light on dark vs dark on light  Use complementary coloursGihan aboueleish
  56. 56. Make It Clear (Contrast)  Use contrasting colours  Light on dark vs dark on light high contrast  Use complementary colours low contrastGihan aboueleish
  57. 57. Make It Clear (Contrast)  Use contrasting colours  Light on dark vs dark on light  Use complementary colours This is light on darkGihan aboueleish
  58. 58. Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is dark on lightGihan aboueleish
  59. 59. Make It Clear (Complement)  Use contrasting colours Light on dark vs dark on light Use complementary coloursThese colours do not complementGihan aboueleish
  60. 60. Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours complement Gihan aboueleish
  61. 61. Make It Clear (Size)  Size implies importanceGihan aboueleish
  62. 62. Make It Clear (Size) Size implies importanceGihan aboueleish
  63. 63. Make It Clear (Focal Points)  Focal points direct attentionGihan aboueleish
  64. 64. Make It Clear (Focal Points)  Focal points direct attentionGihan aboueleish
  65. 65. Be ProgressiveGihan aboueleish
  66. 66. Types of Instructional Tools Discovery Learning Individual Social Constructive Constructive Tools ToolsMode of Instruction Guided Inquiry Too many in one go! Informational Tools Individual Social Instructive Communicative Tools Tools Direct Instruction Individual Pair Group Gihan aboueleish Complexity of Interactions
  67. 67. Types of Instructional Tools Discovery Learning Individual Social Constructive Constructive Tools ToolsMode of Instruction Guided Inquiry Informational Tools Progressive & Individual Social thus focused Instructive Tools Communicative Tools Direct Instruction Individual Pair Group Gihan aboueleish Complexity of Interactions
  68. 68. Understanding TechnologyMouse I/O ErrorMain Storage CPUFunction key Too many & notUser interfaceSoftware focused DebuggerFloppy disk Backup system
  69. 69. Understanding TechnologyMouse I/O ErrorMain Storage CPUFunction key Progressive & User interfaceSoftware thus focused DebuggerFloppy disk Backup system
  70. 70. Be ConsistentGihan aboueleish
  71. 71. Be Consistent  Differences draw attention  Differences may imply importance  Use surprises to attract not distractGihan aboueleish
  72. 72. Be Consistent Differences draw attention  Differences may imply importance  Use surprises to attract not distract This tick draws attentionGihan aboueleish
  73. 73. Be Consistent Differences draw attention  Differences may imply importance o Use surprises to attract not distract These differences distract!Gihan aboueleish
  74. 74. Be Consistent  Differences draw attention • Differences may imply importance  Use surprises to attract not distract This implies importanceGihan aboueleish
  75. 75. Be Consistent Differences draw attention• Differences may imply importance Use surprises to attract not distract Confusing differences! Gihan aboueleish
  76. 76. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This surprise attractsGihan aboueleish
  77. 77. Be Consistent  Differences draw attention  Differences may imply importance  Use surprises to attract not distract These distract!Gihan aboueleish
  78. 78. In Summary Big Simple Clear Progressive ConsistentGihan aboueleish
  79. 79. When Creating  Text to support the communication  Pictures to simplify complex concepts  Animations for complex relationships  Visuals to support, not to distract  Sounds only when absolutely necessary  Think about the people in the back of the room when creating slidesGihan aboueleish
  80. 80. When Presenting  Speak loudly and clearly with fluctuation  Direct your words to all aspects of the room  Maintain eye contact with your audience  Ask questions of your audience  (if applicable)  Don’t read the slides word-for-word, use them for referenceGihan aboueleish
  81. 81. Closing Remarks  Practice your presentation before a neutral audience  Ask for feedback  Be particular about the time allotted for presentation  Leave time for questionsGihan aboueleish
  82. 82. Thank You !

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