Minutes council 12-05-15


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Minutes council 12-05-15

  1. 1. 1 ZION LUTHERAN CHURCH, ELCA Shawano, Wisconsin Zion Lutheran Church Council Meeting Minutes Date: May 15, 20121. MEETING CALLED TO ORDER: Time 6:27 p.m. Present: Scott Glysch, Gordon Holten, Renee` Elertson, Kathy Bruhn, Timothy Herrmann, Ginny Vraney, Mikki Moesch, Jim Ash, Keith Herm, Pastor Sherven and acting Secretary, Julie Effenberger.2. OPENING DEVOTIONS: Ginny with a prayer/dedication to Pastor Sherven.3. SOUND OFF: None4. MINUTES: Motion made by Gordon Holten and seconded by Kathy Bruhn to approve the minutes as printed for the April 17th Council Meeting. Motion carried.5. PASTOR SHERVEN’S FINAL REPORT: Pastor Sherven was asked in the last few months by the council if he would make any suggestions of things that could be done at Zion to help make it look more attractive to a new pastor. Being this was his final council meeting; he decided to share a few things he felt would make a difference from a pastor’s perspective. 1) Have the council do a walk through the entire building and make a list of things that could use attention, fixing or sprucing up. 2) Review the membership list, clean it up and bring it up to date to give a new pastor a truer picture of our actual membership. 3) Review the by-laws in particular as it refers to the structure of the church council. For instance there has been no one in the Life and Growth Committee for years and no attention to Adult Education which could be part of the Pre- Confirmation Education Committee. The structure Zion has is from 1988 when the ELCA asked all churches to re-examine their constitutions and by-laws and since it is 2012 it could use updating. 4) He suggested that Zion takes it time looking for a new pastor and not rush into a decision. Pastor then asked a personal request; if he could store his books and a filing cabinet in room 102 until the moving van comes to move him and that request was granted.COMMITTEE REPORTS: a. Worship/Music: Kathy has asked and has been turned down by an organist to replace Deborah Maier so they are still actively pursuing all avenues. Deborah Maier will remain Zion’s organist through July 31st. b. Health Ministry: Ginny announced their committee usually has a blood drive in May but now that will be August 20th with North Central Blood Center of Wisconsin. The CD recorder has been purchased and is in working order and they have a volunteer to record the services for the shut-ins. The Vial for Life program has been postponed until September as the hospital is in transition right now. The Loan Closet has been cleaned and inventoried. The Health Fair is scheduled for Saturday, October 6th. Their committee held a luncheon last week to welcome Georgia Stapleton, the new Parish Nurse. Ginny and Patsey Robertson worked several hours with Georgia to help introduce her to her new job. Georgia has retaken her Parish Nurse Certification and happy that she did since so much has changed since her last certification. Concordia is offering a 3 day workshop that Patsey Robertson always attended for her education and Georgia would like to attend during the Memorial Day week. Mikki moved to allow Georgia Stapleton to attend the 3 day workshop at Concordia, it was seconded by Kathy and the motion passed. The Health Ministry does have the funds in their budget to cover the cost of approximately $125. c. Staff Support: Jim Ash reported that everybody is doing fine and everything seems to be lined up for the summer schedule. d. Church in Society: Mikki stated their committee will again be doing the monthly meal for the staff of Safe Haven. They have decided Zion will be participating in the Community Dinner which is held the last Tuesday of the month, or June 26th, at the First
  2. 2. 2 Presbyterian Church in Shawano. They will be having a sign up sheet for people to donate food or help volunteer with the meal. e. Stewardship: Jim Zimmerman was unable to attend and had nothing to report. f. Property: Keith advised the council that it was brought to his attention that there is a serious problem on the southwest corner of the building. The fascia and soffit are rotted out and obviously leaking has been occurring for a long time. Mike Opperman came and pulled down some of the soffit and fascia to investigate how serious the problem was. The council took a walk outside and viewed the problem. This was located under the rubber roofing and so it was never discovered when Opperman Development replaced the roof just a short time ago. The council agreed the problem needed to be fixed and done right so they agreed to have Mike Opperman give us a quote on repairing it. It was also suggested to check with the church’s insurance to see if any of the cost would be covered by them. Keith also stated that the janitors had asked if they could purchase a new leaf blower since the old one blew up last year. Keith had checked into Sears and could purchase a gas leaf blower for $100 and the council agreed to have him go ahead and purchase it. g. Pre-Confirmation Education: Timothy reported that this coming Sunday is the last day of Sunday School and they have the Family Fun Day planned with games and prizes and gifts for those with perfect attendance and near perfect attendance. They have had a good year with attendance and it stayed level throughout the year.6. TREASURER’S REPORT: Gordon read the financial update that will be printed in the Focus stating April was an excellent month with Zion’s General Fund ending the month with a balance of $12,394.35. He then reviewed the Accounting Fund Balances Report explaining the income in #21 Undesignated Fund of $6,185 was from the 2nd stimulus check we received from the government bringing that fund balance to $16,374.26. Money from that fund will be used to pay for the computer upgrade and Zion should receive a 3rd and final stimulus check next year. Gordon noted that they intend to change the Box Scores that are listed in the weekly bulletin to more accurately depict the budget instead of showing the year to date figures which are misleading. The monthly Focus would then show accurate year to date figures. A motion was made by Julie and seconded by Ginny to approve the Treasurer’s Report as written, motion carried. Renee` then reviewed the bills to be paid, noting the $677 check to Opperman Development is for the bill the council did not approve last month for roof repair until it was investigated further. Keith explained that the repairs by Opperman Development were done on the rubber roofing, which was not redone with the rest of the roof and therefore there was no warranty covering it. The following bills were also approved to be paid but were not listed: a bill for $125 to Lee Kersten for guest organist, a check for $10.58 to Charlie’s County Market, a check for $22.70 to Wal-Mart and JoAnn Fabrics and a check for $3.88 to Wal-Mart for the Pre-Confirmation Committee and lastly, the Frontier phone bill. A motion was made by Mikki and seconded by Kathy to approve the May bills for payment and the motion carried.7. OLD BUSINESS: Jim Ash asked what was happening on the website updating for Zion. Gordon advised he has been in contact with Mason Moesch and Keith Milner who will assist in the website updating but first he needs to find out from the council members and staff what they feel our new website should consist of. With the retirement of Pastor Sherven, hiring a new parish nurse and now looking for a new organist, it has been postponed temporarily. Gordon plans on addressing that issue later this summer and hopefully receive some input from our interim pastor.8. NEW BUSINESS: Scott read a request from Donna Milbauer asking if Zion would again let Backpack for Kids use room 102 to store and collect items. They plan to assemble the backpacks on August 16th and disperse them August 20th & 21st. Renee` moved that Zion allow Backpack for Kids use room 102 for storage and collection of items for needy children as has been done in the past. Ginny seconded the motion and the motion passed. Ginny brought to the council’s attention
  3. 3. 3that the past parish nurse never had a computer at Zion to work on and the new parish nurse wouldlike to be able to have one. Debbie received a quote on a laptop for $731.99 and it would requirean additional $150 for software. Kathy made the motion which was seconded by Mikki toapprove the purchase of a laptop computer plus software (approximately $885) for the new parishnurse. These funds would come out of the Undesignated Funds, which is where the othercomputer upgrade costs were also coming from. Gordon then brought up the Parish NurseContract for Georgia Stapleton that he has worked out with the head of the Personnel Committee,Mike Eidahl, and Georgia herself. The contract pays her the minimum level through the end of2012 so it doesn’t affect her Social Security and will be reviewed at the end of the year. She willreceive the ELCA benefit package, including 10% of her earnings contributed to her retirementaccount, and both the health and dental insurance for herself. The contract reads from 5/14 thru12/31/2012 for 24 hours per week, 30 weeks for the year 2012, $1,952 per month, and mileagewill be reimbursed at the IRS rate. Georgia has 1 ½ years until she turns 66 at which time herearnings can be increased and won’t affect her Social Security. Renee` moved that we accept theParish Nurse Contract for Georgia Stapleton as indicated above, Kathy seconded the motion andthe motion carried. Gordon has also added Georgia Stapleton to Zion’s liability insurance clauseto replace Patsey Robertson as the Parish Nurse. Lastly, Gordon informed the council that there isa fund entitled Good Neighbor Fund which secretly helps members or people who are in desperateneed of money to the discretion of the pastor. This fund usually contains approximately $1500 butis not reflected on any of the treasurer’s reports and comes from members who give to itspecifically. Since Pastor Sherven is leaving it was agreed that Leigh Welander have authority torelease funds and fill this position until a permanent pastor is hired. Ginny moved that we grantauthority to Leigh Welander to handle the Good Neighbor Fund. Jim Ash seconded the motionand the motion carried.MEETING ADJOURNED at 7:50 pm.CLOSING DEVOTION: Pastor Sherven shared his final devotion with the council. Ginny readagain the prayer and dedication she wrote in Pastor Sherven’s honor.Completed in God’s Service by:Julie EffenbergerActing Council SecretaryPage 3 – Council Minutes May 15, 2012