Project Management using MS Project 2010

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Project Management Basic concepts with Microsoft® Project 2010

Project Management using MS Project 2010

  1. 1. Project Management Basic concepts with Microsoft ® Project 2010 By: Abdul Ghaffar PMP ghaffarsarwar@gmail.com +923434017209
  2. 2. Objective • Projects Management Basics – What is a Project – Project Constraints – Project Planning, Monitoring & control – WBS • Getting started with MS Project (General Schedule Settings and Currency) • Creating Project in MS Project – Project Calendar – Task List – Task Notes – Duration – Linking Tasks 6/10/2014 By : Abdul Ghaffar, PMP 3
  3. 3. Objective … – Lead & Lag – MileStone – Network Diagram – Critical Path – Adding Resource and its cost – Creating Baseline – Custom Fields • Tracking Project • Other Views and Reports 6/10/2014 By : Abdul Ghaffar, PMP 4
  4. 4. What is a Project? A project is a temporary endeavor that helps to accomplish some specific objective by utilizing definite interconnected tasks and the effective utilization of resources. • To achieve an objective • One Time (Start and finish dates) • Constraints of time, cost and resources • Performed by People – Single or Group • Coordinated and controlled activities • Specific Deliverables • Progressive Elaboration 6/10/2014 By : Abdul Ghaffar, PMP 5
  5. 5. Major Constraint on Project 6/10/2014 By : Abdul Ghaffar, PMP 6
  6. 6. Project Process Groups 6/10/2014 By : Abdul Ghaffar, PMP 7
  7. 7. PMBOK 5 6/10/2014 By : Abdul Ghaffar, PMP 8
  8. 8. WBS for MS Project Training 1. Soft ware Development Plan 1.1 Scope 1.2 Analysis/Soft ware Requirements 1.3 Design 1.4 Developme nt 1.5 Testing 1.5.1 Unit Testing 1.5.2 Integration Testing 1.6 Training 1.7 Documenta tion 1.8 Pilot 1.9 Deploymen t 1.10 Post Implement ation Review 6/10/2014 By : Abdul Ghaffar, PMP 9
  9. 9. Starting With MS Project 2010 File ->options -> Display 6/10/2014 By : Abdul Ghaffar, PMP 10
  10. 10. Starting With MS Project 2010 File ->options -> Schedule 6/10/2014 By : Abdul Ghaffar, PMP 11
  11. 11. MS Project 2010 6/10/2014 By : Abdul Ghaffar, PMP 12
  12. 12. Task List 6/10/2014 By : Abdul Ghaffar, PMP 13
  13. 13. Task Duration 6/10/2014 By : Abdul Ghaffar, PMP 14
  14. 14. WBS Code 6/10/2014 By : Abdul Ghaffar, PMP 15
  15. 15. Sub Task 6/10/2014 By : Abdul Ghaffar, PMP 16
  16. 16. Link Task.. Finish to Start (FS), where the first must be finished before the next begins. Start to Start (SS), where 2 tasks must start at the same time. Finish to Finish (FF), where 2 tasks must end at the same time. Start to Finish (SF) , where the start of the first is linked to the completion of the second (with a lag time specified as well. 6/10/2014 By : Abdul Ghaffar, PMP 17
  17. 17. Link Task 6/10/2014 By : Abdul Ghaffar, PMP 18
  18. 18. Predecessors 6/10/2014 By : Abdul Ghaffar, PMP 19
  19. 19. Lead & Lag Time • Lead time causes a successor task to overlap a predecessor even though they are linked finish to start (FS). • Lag time allows you to add a delay between the start of the successor and the end of the predecessor. – Simply specify lead or lag time in the Predecessor column. • Lead time is represented with a minus sign (-) • Lag time is represented with a plus sign (+). 6/10/2014 By : Abdul Ghaffar, PMP 20
  20. 20. Lead and Lag 6/10/2014 By : Abdul Ghaffar, PMP 21
  21. 21. Calendar 6/10/2014 By : Abdul Ghaffar, PMP 22
  22. 22. MileStone Milestones let you gauge your progress through the project. It’s good practice to include a Start and Finish Milestone for each division/part of your WBS.6/10/2014 By : Abdul Ghaffar, PMP 23
  23. 23. Resource 6/10/2014 By : Abdul Ghaffar, PMP 24
  24. 24. Assign Resources to Tasks 6/10/2014 By : Abdul Ghaffar, PMP 25
  25. 25. The Critical Path The Critical path is the flow of tasks, of which, a delay in any one of these tasks will cause a delay to the project. It is the longest path through the project network diagram and the shortest possible time to complete the project 6/10/2014 By : Abdul Ghaffar, PMP 26
  26. 26. Critical Path 6/10/2014 By : Abdul Ghaffar, PMP 27
  27. 27. Critical Path.. 6/10/2014 By : Abdul Ghaffar, PMP 28
  28. 28. Slack 6/10/2014 By : Abdul Ghaffar, PMP 29 Slack is the amount of time that a task can slip before it affects another task or the project's finish date.
  29. 29. Custom Field 6/10/2014 By : Abdul Ghaffar, PMP 30
  30. 30. Tracking Project To control the variations from actual plan (baseline) we need to track project and continuously check the health of the project. • EVM is a financial measurement tool that combines the conflicting aspects of scope, schedule and cost into a unified set of metrics. • These metrics can be used for measuring, monitoring, reporting and forecasting project performance. It can be used through all the phases of a project, from initiation to closure. 6/10/2014 By : Abdul Ghaffar, PMP 31
  31. 31. Earned Value … 6/10/2014 By : Abdul Ghaffar, PMP 32
  32. 32. Example You have a project to build a new fence. the fence is four sided as shown. Each side is to take one day to build and is budgeted for $1000 per side. The sides are planed to be completed one after the other. Today is the end of day three. • Calculate AC, BAC, CV, CPI,SV, SPI, EAC etc. 6/10/2014 By : Abdul Ghaffar, PMP 33
  33. 33. Plan Tasks 6/10/2014 By : Abdul Ghaffar, PMP 34
  34. 34. Set Baseline 6/10/2014 By : Abdul Ghaffar, PMP 35
  35. 35. Actual Status 6/10/2014 By : Abdul Ghaffar, PMP 36
  36. 36. Check Status 6/10/2014 By : Abdul Ghaffar, PMP 37
  37. 37. Status Summary 6/10/2014 By : Abdul Ghaffar, PMP 38
  38. 38. Calendar View 6/10/2014 By : Abdul Ghaffar, PMP 39
  39. 39. Network Diagram 6/10/2014 By : Abdul Ghaffar, PMP 40
  40. 40. Other Reports 6/10/2014 By : Abdul Ghaffar, PMP 41
  41. 41. THANKS 6/10/2014 By : Abdul Ghaffar, PMP 42

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