Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Giving Presentations: Views from the Observatory


Published on

The power of appropriate and effective presentations and how you do them well!

Published in: Career, Technology, Art & Photos
  • Be the first to comment

  • Be the first to like this

Giving Presentations: Views from the Observatory

  1. 1. Giving Presentations Notes from the Observatory! Dr. Geoffrey A. Walker V. 5.2
  2. 2. Once upon a time, information was sacred... 'The devout monk enjoys four particular benefits from writing: the time that is precious is profitably spent; his understanding is enlightened as he writes; his heart within is kindled to devotion; and after this life he is rewarded with a unique prize ' Trithemius, J. (1492) De Laude Scriptorum
  3. 3. ‘an organism within the complex ecosystem of post-modern society. It has an active social life and is subject to behavioural problems. But, just as you would nurture a child, it needs love, care and attention to create an understanding of the environment in which it operates.' Walker, G. (2007) Future Witness now, information is..
  4. 4. YouTube Video How NOT to use Powerpoint
  5. 5. Hans uses Gapminder rosling_shows_the_best_stats _you_ve_ever_seen.html rosling_reveals_new_insights_ on_poverty.html
  6. 6. The Beauty of Data Visualisation watch?v=pLqjQ55tz-U David McCandless
  7. 7. Preparation + Practice = Performance Many people are nervous about talking in front of an audience, usually because they are afraid of making a mess of it. Ironically, it is uncontrolled nerves that are most likely to lead to a poor performance - so building confidence through preparation and practice is really important. Giving presentations is one of the skills that employers expect graduates to have, so you should make the most of any experience you can get. Presentation Nerves?
  8. 8. Where do you give presentations? • In tutorials • As part of the assessment of projects • In activities or events • Other?
  9. 9. Preparing your Presentation There are 8 components to a presentation: 1.Setting objectives 2.Knowing limitations 3.Establishing key points 4.Identify beginning 5.Identify middle 6.Identify end 7.And then...questions, comments, next? 8.Other visual aids and handouts
  10. 10. Practising your Presentation Once you have prepared, you need to do 5 things before you actually give your presentation: 1.Practice 2.Visuals 3.Script 4.Space 5.Breathe
  11. 11. Giving your Presentation There are 4 things to remember during your presentation: 1.Presence 2.Eye contact 3.Voice 4.Move
  12. 12. General Presentation Points • Check the spelling and grammar. • Do not read the presentation. Practice the presentation so you can speak from bullet points. The text should be a cue for the presenter rather than a message for the viewer. • Give a brief overview at the start. Then present the information. Finally review important points. • It is often more effective to have bulleted points appear one at a time so the audience listens to the presenter rather than reading the screen. • If the content is complex, print out the slides so the audience can take notes. • Do not turn your back on the audience. Try to position the monitor so you can speak from it.
  13. 13. Fonts • Select sans-serif fonts such as Arial or Helvetica. Avoid serif fonts such as Times New Roman. • Use no font size smaller than 24 point. • Use a larger font (35-45 points) or different colour for the slide title. • Use a single sans-serif font for most of the presentation. Use different colours, sizes and styles (bold, underline) for impact. • Avoid italicised fonts as they are difficult to read quickly. • Use no more than 6-8 words per line • For bullet points, use the 6 x 6 Rule. One thought per line with no more than 6 words per line and no more than 6 lines per slide • Use dark text on light background or light text on dark background. • Do not use caps except for titles.
  14. 14. Graphics & Design • Keep the background consistent and subtle. • Use only enough text when using charts or graphs to explain clearly. • Keep the design clean and uncluttered. Leave white space. • Use quality clipart and use it sparingly. The graphic should relate to and enhance the topic of the slide. • Try to use the same style of graphics throughout the presentation. • Limit the number of graphics on each slide. • Check all graphics on a projection screen before the actual presentation. • Avoid flashy graphics and noisy animation effects unless they relate directly to the slide. • Limit the number of transitions used. It is often better to use only one so the audience knows what to expect.
  15. 15. Colour • Limit the number of colours on a single screen. • Bright colours make small objects and thin lines stand out. However, some vibrant colours are difficult to read when projected. • Use no more than four colours on one chart. • Check all colours on a projection screen before the actual presentation. They may project differently than what appears on the monitor.
  16. 16. Using Body Language Body language is an important part of communication which can constitute 50% or more of what we are communicating. If you wish to communicate well, then it makes sense to understand how you can (and cannot) use your body to say what you mean.
  17. 17. Eye contact Make eye contact with the group Act on what you see Glance around the room often
  18. 18. Non Verbal Communication Keep an open posture Don’t turn your back on the audience unless necessary Keep control of the group Control those distracting mannerisms
  19. 19. Using Your Voice Don’t gabble Don’t rush Vary your tone Control the group using prompts Don’t read from slides