Cameron Easton: One Scotland – coming closer to One Geography

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Cameron Easton: One Scotland – coming closer to One Geography

  1. 1. One Scotland – coming closer to One Geography Dominic Cuthbert Cameron Easton Iain Mckay
  2. 2. Introduction This paper describes a new partnership between Scotland’s public sector and Ordnance Survey The One Scotland Mapping Agreement
  3. 3. It started with – the GI Strategy for Scotland: Strategy Objective 2 Ensure that everyone can use the most up-to-date and accurate geographic information about Scotland that can be delivered with best use of resources. Strategy Objective 3 Develop and promote the means whereby geographic information can be shared, within the practical limits of best value, so as to give a high quality and knowledge “return” from each set of data. Delivering these objectives will create - A Spatial Data Infrastructure (SDI) for Scotland “ The Spaces, Faces and Places of Scotland” Where did the Agreement come from? - #1 One Scotland: One Geography
  4. 4. A fundamental principle of One Scotland: One Geography: Delivery involves the entire Scottish Public Sector <ul><li>Central Government </li></ul><ul><li>Local Government </li></ul><ul><li>Emergency Services </li></ul><ul><li>Joint Boards </li></ul><ul><ul><li>Assessors </li></ul></ul><ul><ul><li>Transport </li></ul></ul><ul><ul><li>etc </li></ul></ul><ul><li>NHS Scotland </li></ul><ul><li>3 rd Sector </li></ul><ul><li>(where acting on behalf of public sector) </li></ul>An integrated and co-ordinated approach Where did the Agreement come from? - #2
  5. 5. The Public Sector uses two types of Core Data/Base Data/Reference Geographies/Key Geographies Data created by the SCOTTISH PUBLIC SECTOR Data created by OTHERS – often commercial data suppliers <ul><li>The priority is definition of standards and exposure of data as web services </li></ul><ul><li>The priority is: </li></ul><ul><ul><li>rationalisation of procurement </li></ul></ul><ul><ul><li>standardisation of base data across Scottish public sector </li></ul></ul>Where did the Agreement come from? - #3
  6. 6. The strongest and most frequent response to the consultation on One Scotland: One Geography “ Existing arrangements for procurement and use of base data are unsatisfactory” What we did and why we did it - #1 <ul><li>They are inefficient in resource and administrative terms </li></ul><ul><li>They are inadequate to meet objectives of strategy </li></ul>
  7. 7. These responses applied to all base data/suppliers However the majority of comments were about Ordnance Survey Therefore the first priority was to act to address the problems defined by the Scottish public sector New procurement rules for the Scottish public sector mandated an entirely new, collaborative, public sector approach The re-tendering of PGA/MSA provided the opportunity to rethink our approach What we did and why we did it - #2 <ul><li>This is understandable as Ordnance Survey is the by far largest supplier of data </li></ul><ul><li>to the Scottish public sector - in terms of cost, coverage and use </li></ul><ul><li>e.g. the barriers to effective cross government working created by: </li></ul><ul><ul><li>Separate agreements – Central Government vs Local Government/Fire Police </li></ul></ul><ul><ul><li>No Agreements – NHS Scotland </li></ul></ul>
  8. 8. Our initial approach to Ordnance Survey was extremely positive: Initially PGA/MSA were reluctant to support our proposal Time from initial approach to final agreement What we did and why we did it - #3 <ul><li>Shared vision of benefits of new, integrated public sector approach </li></ul><ul><li>However they soon recognised the need for a new approach in Scotland </li></ul>2 Years
  9. 9. Fundamental issues had to be addressed - The Agreement had to be Crown to Crown - We had to balance the benefits of this approach: - With the downside: - The final Agreement is a compromise between legal constraints and flexibility of use - We had to disengage from existing agreements and ensure continuity of data supply What we did and why we did it - #4 <ul><li>How could we do this? </li></ul><ul><li>No costly tender process </li></ul><ul><li>A change in relationship between Scottish public sector and Ordnance Survey </li></ul><ul><li>Legal and procurement rules meant we had to exclude key datasets available in PGA/MSA </li></ul><ul><ul><li>e.g. aerial imagery, height </li></ul></ul>
  10. 10. The outcome is that Scottish organisations: The Agreement has been successfully completed with minimum administrative overhead Therefore the Agreement has achieved its aims: What we did and why we did it - #5 <ul><li>can use Ordnance Survey data to fulfil the full range of their public sector functions </li></ul><ul><li>have the freedom and flexibility to use their data in combination with that from </li></ul><ul><li>Ordnance Survey for all public sector functions </li></ul><ul><li>Rationalising the procurement of Ordnance Survey base data </li></ul><ul><li>Improving the capacity of the Scottish public sector to use spatial data </li></ul><ul><li>in the support of all of its functions </li></ul>
  11. 11. The Agreement establishes an entirely new way forward Partnership brings a fundamental change in approach <ul><li>It covers the entire Scottish public sector </li></ul><ul><li>It change the rules of engagement with Ordnance Survey </li></ul><ul><li>we are now officially partners </li></ul><ul><li>The Partnership approach enables better understanding: </li></ul><ul><li>Ordnance Survey of public sector requirements </li></ul><ul><li>Scottish Public sector of Ordnance Survey constraints </li></ul><ul><li>There has been universal buy-in </li></ul><ul><ul><li>Scottish Ministers </li></ul></ul><ul><ul><li>Ordnance Survey Chief Executive and Board </li></ul></ul><ul><ul><li>Public Sector Chief Executives </li></ul></ul><ul><ul><li>Staff at operational level </li></ul></ul>What makes the One Scotland Agreement different?
  12. 12. What are the Benefits? <ul><li>More efficient and effective use of data </li></ul><ul><li>Improved Data-sharing </li></ul><ul><li>More flexible and liberal approach to data created by public sector </li></ul><ul><li>Improved efficiency in administration </li></ul><ul><li>Central Approach to Funding can lead to: </li></ul><ul><ul><li>Reduction in bureaucracy leading to efficiency saving </li></ul></ul><ul><ul><li>Potential for Future cost saving by top sliced payment by </li></ul></ul><ul><ul><li>Scottish government </li></ul></ul><ul><ul><li>Development of strong public sector identity, shared objectives </li></ul></ul><ul><ul><li>and common purpose in improving use of spatial data </li></ul></ul><ul><li>This has the potential to support future initiatives: </li></ul><ul><ul><li>Thematic development of Scotland’s SDI </li></ul></ul><ul><ul><li>Implementing INSPIRE </li></ul></ul><ul><ul><li>Extending collaborative procurement approach to other data/suppliers </li></ul></ul>
  13. 13. At the beginning there was limited understanding of each other’s requirements/limitations Potentially the biggest stumbling block The Formal Concordat between Scottish Ministers and Local Authorities provided the necessary guarantees that the Agreement would be binding on all members What were the Issues? <ul><li>This improved incrementally during the process – sometimes through tough talking </li></ul><ul><li>The involvement of lawyers was necessary but caused over-complications </li></ul><ul><li>Members were unsure about collective working </li></ul><ul><li>between central and local government </li></ul><ul><li>We had to balance individual winners and losers with collective advantage </li></ul><ul><li>We had to balance the tensions between </li></ul><ul><li>local priorities against what was achievable nationally </li></ul><ul><li>The status of non-Crown bodies in a Crown to Crown Agreement </li></ul><ul><li>Nearly a show-stopper! </li></ul>
  14. 14. What are the Next Steps? Making the Agreement work Exploiting the Agreement to get maximum benefit for the citizens of Scotland <ul><li>Extend membership, NHS Health Boards and LA Joint Boards </li></ul><ul><li>Explore benefits of the partnership approach </li></ul><ul><li>Development of new usage/funding models </li></ul><ul><li>The existing funding model is pragmatic – a legacy of PGA/MSA </li></ul><ul><li>Short-term next steps – Top Slice central payment by Scottish Government </li></ul><ul><ul><li>Longer term sustainable model – use what you need/pay for what you use? </li></ul></ul><ul><li>Extend collaborative procurement to other priority data/suppliers </li></ul><ul><li>Aerial imagery </li></ul><ul><li>Height </li></ul><ul><li>Marine </li></ul><ul><li>Software </li></ul>
  15. 15. The One Scotland Mapping Agreement was delivered in response to the objectives of One Scotland: One Geography It will support data sharing and information delivery systems in Scotland’s SDI It will deliver cost savings and efficiency/effectiveness gains for the Scottish public sector It will act as a model for procurement of other base datasets Therefore the Agreement is an overwhelming success Conclusion

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