Lesson 6 - Understanding File and Print Sharing

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  • To share files and printers with users on other computers, you need to have a wired or wireless network set up. In a typical wired environment, each computer has a network adapter that is connected to other computers and a hub, switch, or router with Ethernet cables. Wireless networks are easier to set up and maintain. Each computer’s wireless network adapter connects “over the air” to a router or wireless access point within range.
  • Home: Most trusting; conducive to file and printer sharing; network discovery turned on Work: Network discovery turned on but provides stricter security than Home Public: Used to connect to public networks; least secure Network discovery is a Windows feature that enables your computer to find other computers and devices (such as printers on a connected network). It also lets you control whether other computers can see your computer on the same network.
  • A quick-and-easy way to share files with network users and with other users on your computer Default Public folders include Public Documents, Public Music, Public Pictures, and Public Videos
  • In a file system, a folder with subfolders is considered the parent folder . The subfolders are considered child folders . After you set permissions on a parent folder, new files and subfolders that are created in the folder inherit these permissions.
  • To share any printer, you must ensure that file and printer sharing is turned on in the Advanced sharing settings page (accessed from the Network and Sharing Center).
  • A printer driver is a small software program that prepares application data to print to a specific printer. The Add Printer Driver Wizard is one way to update a printer driver.
  • Lesson 6 - Understanding File and Print Sharing

    1. 1. Understanding File and Print SharingUnderstanding File and Print Sharing Lesson 6
    2. 2. ObjectivesObjectives Objective Domain Matrix Technology Skill Objective Domain Description Objective Domain Number Understanding HomeGroup Understanding HomeGroup 4.2.2 Creating Public, Basic, and Advanced Shares Creating Public, Basic, and Advanced Shares 4.2.4 Mapping Drives Mapping Drives 4.2.5 Understanding NTFS and Share Permissions Understanding NTFS and Share Permissions 4.2.1 Understanding Print Drivers Understanding Print Drivers 4.2.3
    3. 3. File and Printer Sharing BasicsFile and Printer Sharing Basics • Basic sharing • Advanced sharing • Public folders • HomeGroup • Workgroups • Domains
    4. 4. Network Locations in Windows 7Network Locations in Windows 7
    5. 5. What Should You Use?What Should You Use? • Use HomeGroup or Public folders if you have a small office/home office, all computers running Windows 7 • Use a workgroup if you have a peer-to-peer network that includes a mix of computers running Windows 7 and Windows Vista or Windows XP, and you want to share files between the computers • Use domains and Active Directory in larger business environments
    6. 6. HomeGroupHomeGroup • The file and printer sharing solution built in to Window 7 • Once you set up a homegroup on one computer, other networked computers running Windows 7 can join the homegroup and automatically see the shared libraries and printers
    7. 7. HomeGroup CaveatsHomeGroup Caveats • Can only join (not create) a homegroup in Windows 7 Home Basic and Starter editions • Can join only one homegroup at a time; if computer is already joined to a homegroup, must leave that homegroup to join another • Can’t limit access to shared items to individual users; anyone using a computer that’s a member of the homegroup can access the shared content
    8. 8. HomeGroup CaveatsHomeGroup Caveats • Non-Windows 7 computers (Windows Vista, Windows XP, Mac OS, or Linux) require additional setup steps to access shared items in a homegroup • Must already have a network set up (either wired or wireless) • To create or join a homegroup, computer’s network location must be set to “Home network” (in the Network and Sharing Center)
    9. 9. HomeGroup SetupHomeGroup Setup
    10. 10. HomeGroup SetupHomeGroup Setup
    11. 11. HomeGroup SetupHomeGroup Setup
    12. 12. HomeGroup SetupHomeGroup Setup
    13. 13. HomeGroup SetupHomeGroup Setup
    14. 14. Controlling HomeGroup AccessControlling HomeGroup Access
    15. 15. Public FoldersPublic Folders
    16. 16. Public FoldersPublic Folders • Public folder sharing in Windows 7 turned off by default (except on a homegroup) • When Public folder sharing is turned on, anyone on computer or network can access these folders • Can’t limit which files or folders are shared in a Public folder—everything is shared; anyone with network access can read and write files in Public folders
    17. 17. Turning Public Folder Access On/OffTurning Public Folder Access On/Off
    18. 18. Turning Public Folder Access On or OffTurning Public Folder Access On or Off
    19. 19. Turning Password-Protected Sharing On or OffTurning Password-Protected Sharing On or Off
    20. 20. Basic and Advanced SharesBasic and Advanced Shares • Allow you to control who may access specific files and folders located in your libraries • Advanced sharing offers the most options and is the best choice for protecting confidential information • File sharing and network discovery must be turned on • Best practice is to turn on password- protected sharing
    21. 21. Setting Up a Basic ShareSetting Up a Basic Share
    22. 22. Setting Up a Basic ShareSetting Up a Basic Share
    23. 23. Setting Up a Basic ShareSetting Up a Basic Share
    24. 24. Setting Up a Basic ShareSetting Up a Basic Share
    25. 25. Setting Up an Advanced ShareSetting Up an Advanced Share
    26. 26. Setting Up an Advanced ShareSetting Up an Advanced Share
    27. 27. Setting Up an Advanced ShareSetting Up an Advanced Share
    28. 28. Setting Up an Advanced ShareSetting Up an Advanced Share
    29. 29. Setting Up an Advanced ShareSetting Up an Advanced Share
    30. 30. Drive MappingDrive Mapping • An easy way for users to get to a shared item • Mapped drive is a shortcut to a shared folder or drive on another computer across a network • In Windows 7, network drive letters start from Z: and work down • Select any drive letter that’s not already in use
    31. 31. Drive MappingDrive Mapping
    32. 32. PermissionsPermissions • Rules applied to users and groups to limit actions they can take on shared resources Permission Level Description Full control Allows users to view and change files and folders, to create new files and folders, and to run programs in a folder. Modify Allows users to change files and folders but they cannot create new ones. Read & execute Allows users to view the contents of files and folders and to run programs in a folder. Read Allows users to view the contents of a folder and to open files and folders. Write Allows users to create new files and folders and to change files and folders.
    33. 33. Changing a Folder’s PermissionsChanging a Folder’s Permissions
    34. 34. NTFS and Share PermissionsNTFS and Share Permissions • Share permissions – Apply to users who connect to a shared folder over a network • NTFS permissions – Apply to users who log on locally or from across a network
    35. 35. The More Restrictive Permissions ApplyThe More Restrictive Permissions Apply • If you set share permissions and NTFS permissions on a shared folder, the more restrictive permissions apply to users who access the shared folder. • For example, you grant a user named Stacie the Read permission on a network share. However, her account has the Full Control NTFS permission on the same folder. Read is more restrictive, so Stacie has only Read access when connecting over the network.
    36. 36. InheritanceInheritance
    37. 37. Inheritance when Copying Files or FoldersInheritance when Copying Files or Folders
    38. 38. Inheritance when Moving Files or FoldersInheritance when Moving Files or Folders within an NTFS Volumewithin an NTFS Volume
    39. 39. Inheritance when Moving Files or Folders fromInheritance when Moving Files or Folders from One NTFS Volume to AnotherOne NTFS Volume to Another
    40. 40. Effective PermissionsEffective Permissions • Granted to a user or group based on the permissions granted through group membership and any permissions inherited from the parent object
    41. 41. Printer SharingPrinter Sharing • Allows a computer user to share his or her attached printer with other users on a network. Use the Devices and Printers applet to manage and share printers. To share any printer, you must ensure that file and printer sharing is turned on in the Advanced sharing settings page (accessed from the Network and Sharing Center). • You have two primary ways to work with a printer: Device Stage and the Properties dialog box. Device Stage is a window that’s unique to each device in Devices and Printers. Just double-click a printer’s icon to open its Device Stage window. Demonstrate how to share an attached printer.
    42. 42. Advanced Sharing SettingsAdvanced Sharing Settings
    43. 43. Devices and PrintersDevices and Printers
    44. 44. Device StageDevice Stage
    45. 45. A Printer’s Properties Dialog BoxA Printer’s Properties Dialog Box
    46. 46. The Sharing TabThe Sharing Tab
    47. 47. The Advanced TabThe Advanced Tab
    48. 48. Updating a Printer DriverUpdating a Printer Driver
    49. 49. SummarySummary • Windows 7 networking methods include basic and advanced sharing, HomeGroup, Public folders, workgroups, and domains and Active Directory. • Using HomeGroup, you may share libraries and printers, but you don’t have a lot of control over which users may share the items. • Public folders are an easy way to share files with network users and between users on a computer. • Basic sharing and advanced sharing allow you to control who may access specific files and folders located in your libraries.
    50. 50. SummarySummary • Drive mapping allows you to create a shortcut to a shared folder across a network. • Permissions allow you to restrict the actions other users may take on shared items. • Windows 7 includes share and NTFS permissions. • Printer sharing allows a computer user to share an attached printer with other users on a network. • The Devices and Printers applet gives you access to utilities for viewing print driver information and updating drivers.

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