Rio+20 CSF Event Sustainability Report


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Sustainability report of UN organised Corporate sustainability forum at RIO+20. Written by MCI

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Rio+20 CSF Event Sustainability Report

  1. 1. Ri o+2 0c o r po r at e s usta i n a bi l i ty forum E ven t S u sta i na bi l i ty Rep ort Prepared by
  2. 2. Pr e par e d by MCI S u sta i n a b i l i t y Serv ices a n d W in dM a de for Sep t em ber 2 0 1 2 Prepared by
  3. 3. ContentsI ntr od uct i o n 4SUSTA I NAB I L I TY A P P ROACH 6Sustai na b i l i t y P er f o r ma n ce 12Note w ort h y i n n ovat i o n s 20E l e c tr ici t y a n d Ca r b o n O f f s et t in g 24R e c omm e n dat i o n s Co n cl u si o n s 28 Prepared by
  4. 4. I n t rod u cti onT he U N Glob al Compact is committed to leading This summary report prepared by MCI Sustain­by example and demonstrating ethical and sustainable ability Services and WindMade, the officialoperating practices within its own operations and Sustainability Partner of the event, provides aevents. As a result, the UN Global Compact aimed to sustainability assessment of the Rio+20 Corporateminimize the environmental impacts of the Rio+20 Sustainability Forum. It details a perspective ofCorporate Sustainability Forum. the environmental footprint of the event and an analysis of the event management system and process concerning sustainable event practices. Recommendations are provided for potential improvements of the sustainable performance of future events. Prepared by
  5. 5. Event backgroundH osted by the U N Gl ob al Compact , in Food, Social Development, Urbanization Cities,cooperation with the Rio+20 Secretariat, the UN and Economics Finance.System and the Global Compact Local NetworkBrazil, the Rio+20 Corporate Sustainability Forum The resounding message emerging from the Rio+20(15-18 June 2012) was organized to bring greater Corporate Sustainability Forum was that the privatescale and quality to corporate sustainability practices, sector is willing to be part of the solution and isas a critical contribution to sustainable development. moving ahead with force. Corporate innovation andAs a showcase for innovation and collaboration, the collaboration on sustainability are gaining pace, andForum was designed to be a launching ground for in many cases leading the way.widespread action. With more than 2,300 registeredparticipants and hundreds of Government delegates See for more informationin attendance, the Forum featured over 120 sessions on the event, or download the Rio+20 Corporatefocused on six themes central to the Rio+20 agenda: Sustainability Forum Overview and OutcomesEnergy Climate, Water Ecosystems, Agriculture Summary Report.OrganizationT he event was or gan ized by the UN Global Sustainability advisory was provided by MCICompact Office in New York, with assistance of Sustainability Services and WindMade, the officialinternational event management company MCI. The Sustainability Partner of the event.event was held in the Windsor Barra Hotel, Rio deJaneiro, Brazil. Creative production was providedby MCI, with technical production coordinated byDorier. Local suppliers were used for audio-visuals,signage, printing and temporary staffing. Prepared by 5
  7. 7. Commitment to sustainabilityT he U N Gl ob al Compact aimed to ensure principles of the UN Global Compact, andthat the Rio+20 Corporate Sustainability Forum sustainable across the environmental, social andwas organized in alignment with the ten universal governance domains.Sustainability IssuesT he event man agement team identified thefollowing key sustainability issues and risks whenplanning the Forum:• ow levels of awareness by suppliers of event L sustainability issues;• aste created by stage set production, delegate W communication and sponsors (paper hand-outs);• Low level of maturity of the hotels sustainability processes (waste, energy measurement);• Unreliable energy supply (in Brazil energy spikes and brown-outs are very common);• ack of availability and high price of organic L produce. Prepared by 7
  8. 8. Sustainability ObjectivesT he fo llow ing sustainability objectives were setto lessen the environmental impact of the event: Objective Status Reduce local emissions created by the event by engaging the venue Achieved to implement a thorough sustainability program Go paperless - reduce paper waste by over 50% Achieved Divert 50% of waste away from landfill Achieved Procure renewable energy certificates to cover 100% of the electricity used Achieved Use over 50% of local produce for the meals Achieved8 Prepared by
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  11. 11. Sustainable Event Management ActivitiesSustain ab il ity conc er n s were addressedthrough all phases of event design and execution,including the following activities:• trategic Planning: The planning team leaders S • ustainable Procurement: The event management S met to identify a strategy for the sustainable team made a series of conscientious decisions performance of the event and created customized in the purchasing of material and services. This targets. included signage, congress bags, USB sticks, printing, catering, communications as well as the• upplier Code of Conduct: Inspired by the UN S selection transport providers. Global Compact, a Supplier Code of Conduct was prepared for the event, which was signed by all • n-site Audit: MCI Sustainability Services O key event suppliers. It outlined clear expectations provided in-kind independent verification of for supplier compliance to ethical, responsible actions on the part of the hotel, venue, catering, and sustainable business practices. food and beverage, and transportation suppliers followed by a documentation of results.• Supplier Engagement: Through a series of interviews, key suppliers were questioned about sustainable practices and were offered coaching and recommendations for improved results. In particular, MCI sustainability consultants worked with the Windsor Barra Hotel to improve waste management, catering and sustainability measurement processes. Prepared by 11
  12. 12. Event ImpactsImpacts Key Performance Indicator Value GRI IndicatorECONOMICInvestment in Event Total expenditure to improve event sustainability 15,000 EN 30Sustainability and offset emissionsParticipation Number of delegates (excl. government delegates) 2,346SOCIALStakeholder Key suppliers signing sustainability (HR, LR, Enviro No cost HR 2Engagement and corruption) clauses in contract Key supplies being evaluated for sustainability No cost HR 2Health and quality Space designated smoke free in venue No cost LA 8of airLabor Rights Employees covered by collective bargaining No cost LA 4 agreements broken down by region/countryENVIRONMENTALGHG emissions Total carbon footprint (tonnes CO2 equivalent) * 3,779 EN 16, 17 Flight emissions (tonnes CO2) ** 3,747 EN 16, 17 Local transport emissions (tonnes CO2) 14.61 EN 16, 17 Venue based emissions (energy, waste) 32.04 EN 16, 18 Emissions per delegate (tonnes CO2) 1.61 Emissions offset (USD) 12,980 EN 26Energy Total electricity consumed (Wh) 71,400 EN 4 Total diesel consumed (l) 328 EN 3 Total gas consumed (m3) 3,049 EN 4 Renewable energy certificates procured (MWh) 7212 Prepared by
  13. 13. Impacts Key Performance Indicator Value GRI IndicatorWater Total water used (m3) 789 EN 8Paper and materials Sheets of paper used for printing 1,800 EN 1, 28usage Carpet landfilled through event 0 EN 1, 27Waste management Total waste from event (kg) excluding food 1,970 EN 22 Total recycling captured from event (total Kg) 1,722 EN 22 Paper (kg) 550 EN 22 Glass (kg) 700 EN 22 Metal (kg) 122 EN 22 Plastic (kg) 230 EN 22 Organic (food) waste Not EN 22 measured Other (kg) 120 EN 22 Waste diversion from landfill 87% EN 22Food Number of meals produced 13,117 Percentage local food sourced for meals 60% EN 26, EO 9 Percentage organic food sourced for meals 3% EN 26, EO 10* Please note: To compensate potential inaccuracies, a 10% buffer has been added to the total.** A Radiative Forcing Index (RFI) multiplier was not used for flight calculations as per the UN SUN guidelines on measuring non-CO2 emissions on air travel. A 50/50 split between economy and businesAs class was assumed for the calculations. Prepared by 13
  14. 14. S usta i n a bi l i ty P erforma n ce Prepared by
  15. 15. Event-Related CO2 EmissionsT he Event pr od uc ed a total of 3,779 metric tons Event Carbon Emissionsof CO2 equivalent, or an average of 1.61 tons CO2equivalent per participant. This total is equivalent toto the entire annual emissions of Uganda. 0.01% 0.84% VENUE ENERGYAs expected, the biggest CO2 emissions impactoriginated from international air travel with 98.8% oftotal emissions, while other activities such as energyusage and waste only contributed 1.2% of the total. 0.39% 98.8% LOCAL TRANSPORT AIR TRANSPORTEmissions Measurement BoundaryT he carbon f ootpr int cal cu l ation used for Greenhouse Gas Measurements for the Rio+20this report is based on the United Nations Guidelines Corporate Sustainability Forum consider delegatefor measuring the carbon emissions of events, as impacts, including travel but exclude food and paperdefined in the 2012 UN Sustainable Events Guide. impacts. It is estimated that 50% of the delegates flew business class and the remaining 50% flew in economy class. Prepared by 15
  16. 16. Emissions Measurement Bo undaryArea Sub-category CO2 source Data sourceTransport Flights Emissions from kerosene Participant List Taxis Emissions from biodiesel Buses Emissions from biodieselVenue Electricity use, building operations Emissions from electricity use meters on site (mixed source)Hotel Electricity use, building operations Emissions from electricity use meters on site (mixed source)AV Electricity Emissions from diesel measurements on site16 Prepared by
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  18. 18. Event Audit SystemM eetGree n ® was u s ed as the system to evaluate MeetGreen® aligns with the APEX-ASTMthe performance of the event management system. Environmentally Sustainable Meeting standards, and evaluates over 150 event criteria in nine separateMeetGreen® employs the philosophy of continuous categories to provide advice on how to increaseimprovement that challenges organizations to work the sustainability and business results of an maintain and improve their environmental and A  powerful reporting interface allows users to drillsocial performance. down and compare performance within categories (ie. Waste or Carbon Emissions) or benchmark with other events in the database. EVENT AUDIT SYSTEM EXHIBITION DESTINATION MeetGreen® provides over MARKETING COMMUNICATIONS VENUE 150 guidelines for measuring and TRANSPORT ACCOMODATION improving the environmental and social performance of an event AUDIOVISUAL FOOD AND BEVERAGE EVENT OFFICE18 Prepared by
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  20. 20. Sustainable Event Management Process­PerformanceU sing t he MeetGr een ® system , the Rio+20 of the event team’s commitment to improvingCorporate Sustainability Forum earned a total processes and working with suppliers to increaseaverage score of 60%. For benchmarking purposes, event sustainability.the following chart compares the sustainabilitypractices of the Forum against the 2010 UN In order to better understand sustainable eventGlobal Compact Leaders Summit and the average management performance, the next chart looks atperformance in the MeetGreen® system. The Forum the different MeetGreen® categories.score is above average, and demonstrates the results Event Sustainability ­Performance Using MeetGreen® Calculator Average Audited Event 45% 2010 UN Global Compact Leaders Summit, NY 74% Rio+20 Corporate Sustainability Forum 60%20 Prepared by
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  23. 23. In order to better understand individual areas ofsustainable event management performance, thefollowing chart highlights different MeetGreen®categories.Audited Event Sustainability ­Benchmarking 100 Score [%] 100% 90 80 70 71% 70% 60 65% 65% 61% 61% 50 54% 40 44% 40% 30 20 10 0 Destination Meeting Venue Food Comm. Audio Visual CO2 Offsets Accomodations Transportation Beverage Exposition Marketing Onsite Office (on-site) Prepared by 23
  24. 24. Strengths and WeaknessesArea Key Strengths WeaknessesDestination Poor public transport offering. Low levels of sustainable event management experience within local supply chain.Accommodation Management of Windsor Barra Hotel were The hotel did not have a formal Meeting Venue very committed to improving practices documented sustainability strategy. and made significant improvement in Hotel had limited previous experience preparation of event. providing event measurement data, Significant improvement of recycling however with coaching reliable data was processes, resulting in over 80% waste collected. diversion. More front of hotel recycling required. Hotel started towel reuse, customer engagement and communication program.Transportation Venue and main hotel were in the same Distance from airport and lack of public venue, which significantly reduced the transport required most delegates to use need for transfers. taxis. Buses to Rio+20 were new and efficient.Food and Over 70% of food was sourced locally Reusable water bottles were supplied butBeverage (within 100 miles). were not used frequently after they were Delegates were encouraged to use allocated to delegates. reusable water bottles and dispensers, Low availability and high cost of organic resulting in a 25% decrease in plastic products, and lack of supplier awareness water bottles used. of sustainability in the area of food and The paper cups used at the water beverage. dispensers were biodegradable. All other serving materials were reusable glass, crockery or cutlery.24 Prepared by
  25. 25. Area Key Strengths WeaknessesExhibition All shell schemes were hired and modular. Exhibitors were not allowed to provide paper brochures and reports.Communication Excellent mobile application reduced Unreliable WIFI paper usage to almost zero. Website and brochure communicated commitment to sustainability. Nearly all signage was electronic. No give-aways. Recyclable conference bag and limited paper inserts.Onsite Office Paper usage reduced to minimal. All Plastic water bottles used by staff. Large printer paper used was made from FSC water filters/bottle were not supplied in certified stock. staff rooms.Audio Visual Minimal carpet used on stage set. Care should be taken to choose the most energy efficient AV equipment.Offsets 100% of the onsite emissions were offset using Gold Standard VERs. 31% of delegate emissions were offset.Electricity 100% of the electricity used was offset using high quality renewable energy certificates based on Gold Standard VERs. Prepared by 25
  26. 26. Not e wo rt h y i n n ovati on s Prepared by
  27. 27. T he Win ds or B ar r a Hotel upgraded itsrecycling processes. All waste was separated andsold with profits supporting a local children’scharity. Prepared by 27
  28. 28. Following the UNs PaperSmart guidelines, there were no printed materials (publications, agendas, flyers, exhibitor handouts). This saved over $15,000 in expenses. Materials were made available to participants through a customized application for mobile devices providing an electronic compendium of information. Banners used scannable QR codes linked to the UN Global Compact website.28 Prepared by
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  30. 30. E le c t r i c i t y a n d Ca rbon Offsetting Prepared by
  31. 31. T he Fo ru m was the first ever UN event to belabelled WindMade. WindMade, the organizationbehind the first global consumer label fororganizations using wind power, was the officialSustainability Partner of the Rio+20 CorporateSustainability Forum.Wind power procurement covered 100% of theForum’s electricity footprint, including eventpreparations at the UN Global Compact’s offices,power usage at the Windsor Barra Hotel andelectricity used at social events. In order to achieve has supported the local village’s primary school bythis, the UN Global Compact procured the equivalent helping to rebuild its main building and providing itamount of GoldPower, a high quality energy-based with air conditioning and stationery.product provided by Climate Friendly. The poweris derived from a wind farm in Izmir, Turkey. This The WindMade Events Standard also encouragescommitment is compliant with the requirements set event organizers to offset the remaining carbonout in WindMade’s Events Standard. emissions resulting from the event with Gold Standard certified carbon offsets. In order to achieveDüzova is a wind power project located in the this, the UN Global Compact collected voluntaryProvince of Izmir on the West Coast of Turkey, contributions of 45 USD from delegates duringwhich borders the Aegean Sea. The 30 MW project registration and used the totality of funds collected toconsists of 12 wind turbines standing 85 metres high offset carbon emissions, which were mainly generatedwith blades 100 metres across, producing more than by delegate air travel. It is estimated that the offset100,000 MWh per year, enough to supply power to covered 31% of the emissions of delegates attending20,800 people. the Forum.1 These offsets, which were provided by Climate Care, were derived from another wind farm,Düzova not only supplies renewable energy to the also located in Turkey.grid but it also provides several socio-economicbenefits to the nearby villages of Aşağıkırıklar 1 Since the event took place in the framework of the larger political ­ Rio+20 meeting, it was estimated that the majority of ­participantsand Yesikent. For example, the project developer did not travel specifically for the Forum. Prepared by 31
  32. 32. The Aliağa Wind Farm is a 90 MW wind powerproject in the Izmir region of western Turkey, situatedoutside the village of Atcilar, near Bergama, makingthe most of the good wind resource in the Aegeanregion. A total of 36 wind turbines with 2.5 MWcapacity each generate an average of 300,000 MWhof clean renewable electricity ever year, therebydisplacing the predominately fossil fuel powered gridand generating approximately 200,000 tonnes ofemissions reductions annually.The baseline for this project is the fossil fuelrich Turkish Electricity Grid. Due to the highconcentration of thermal plants in Turkey, the gridemissions factor is approximately 0.7 tonnes of CO2per MWh, as compared to the cleaner UK figure of0.43 tonnes of CO2 per MWh. The project issuesGold Standard certified VERs. The Aliağa Wind Farm is a 90 MW wind power project in the Izmir region of western Turkey.32 Prepared by
  33. 33. Düzova is a 30 MW wind power project also in Izmir, providing electricity and also socio-economic benefits to the nearby villages of Aşağıkırıklar and Yesikent.Prepared by
  34. 34. R e co m m e n dat i ons Concl u si ons Recommendations for improved Sustainability 1. Consider implementation of the ISO20121 event. Identify key issues and challenges early on, Sustainable Event Management System by the UN and ensure partner engagement. Global Compact. 4. ommunicate sustainability expectations when C 2. Select a destination and venues that will improve sourcing suppliers. Include sustainability criteria sustainable results (i.e. catering, energy and during the site selection process and ensure recycling). integration into supplier and sponsor contracts, with accompanying penalty clauses. 3. Start early. Create at the earliest moment a virtual sustainability team consisting of key suppliers of the Prepared by
  35. 35. 5. Include a community service event, and social 7. Amplify communication of sustainability initiatives enterprise suppliers of services and products to the to delegates. Use storytelling to better communicate event. This can help delegates connect with the local sustainability initiatives. community. 8. Continue WindMade program, promoting6. Continue to improve the communication to renewable energy by contracting with suppliers who exhibitors about sustainable practices and recognize purchase a minimum of 50% renewable energy or increased performance. are WindMade labelled. Include carbon offsetting costs witin delegates fees. 9. ConclusionsThe Rio+20 Corporate Sustainability Forum tookresponsible steps to implement an event in line withthe UN Global Compact principles. Notable progresswas made by working with event partners to improveperformance in a region where event sustainabilityis a developing concept. With a commitment tocontinuous improvement and by implementing thepractical recommendations outlined in this report,the UN Global Compact can continue to serve asa role model and guide for others in the meetingsindustry. Prepared by 35
  36. 36. CreditsAuthors and Contributors About MCI Sustainability ServicesThis report was prepared by Guy Bigwood of MCI MCI is proud to be seen as industry thought leaders inSustainability Services and Angelika Pullen of WindMade. sustainable event management and consulting. MCI isValuable input and support was provided by Lila Karbassi of actively engaged in efforts to change the way the worldthe UN Global Compact office, and Gina Van Dir, Luciana meets through the promotion of smart, sustainableBelfort and Naina Goulart of MCI Brasil. Special thanks go to business solutions.event suppliers, and particular thanks to Marcos Bezerra and MCI has been the selected Professional Congresshis team at the Windsor Barra Hotel for their responsiveness Organizer and Sustainability Guide for more than 130and for their commitment to sustainable practices. Special of the world’s leading events on sustainable developmentthanks go to the following corporations: Amil, Braskem, and the renewable energy sectors, including: TheSinopec and Groupe Casino for their generous support as the UN Climate Change Conference (COP15), the UNForum’s Greening Sponsors. Conference on BioDiversity, the GRI Global Conference on Sustainability and Reporting, the Climate Group AsianABOUT THE UN GLOBAL COMPACT Business Summit on Climate Leadership and the 2010 UN Global Compact Leaders Summit.Launched in 2000, the United Nations Global Compactis a both a policy platform and a practical framework For more information, see companies that are committed to sustainability andresponsible business practices. As a multi-stakeholderleadership initiative, it seeks to align business operations andstrategies with ten universally accepted principles in the areasof human rights, labour, environment and anti-corruption,and to catalyze actions in support of broader UN goals. With8,700 corporate signatories in 135 countries, it is the world’slargest voluntary corporate sustainability initiative.For more information, see Prepared by
  37. 37. About WindMade ContactWindMade is the first global consumer label for companies, In the interest of constant improvement, all ideas andevents and products using wind energy. The WindMade comments about this report are welcome.label gives companies the ability to communicate their Please address comments to:commitment to renewable energy in an intuitive and Guy Bigwood MCI Group Sustainability Directorcredible way, by being part of an independent certification (, orprogramme. Angelika Pullen WindMadeWindMade’s mission is to bwoost corporate investment in ( and raise consumer awareness to the benefitsof wind power. Photo CreditsWindMade was established as a co-operation between the Photos were provided by Guy Bigwood (MCI),UN Global Compact, conservation organization WWF, Angelika Pullen (WindMade), Mark Bitter, ClimateVestas Wind Systems, the Global Wind Energy Council, Friendly and the UN Global Compact Office.Bloomberg, the LEGO Group and PwC.For more information, see Prepared by 37
  38. 38. Prepared by