Find It With SharePoint Search<br />MOSS 2007 Shared Service Provider – Search<br />
Google&apos;s mission: to organize the world&apos;s information - make it universally accessible and useful<br />Google’s ...
Microsoft Enterprise Search<br />Windows Desktop Search (XP) – Win7/Vista<br />Runs on Desktop “User Driven”/GPO<br />Conf...
Today’s Presentation…<br />SSP: MOSS Search Overview<br />Finding The Right Information With Search<br />How It Works – Ho...
SSP Connects To Sites<br />Technology<br />
Shared Services Provider (W/O Search)<br />Technology<br />
Search (SSP) and Web Application<br />Technology<br />
Technology<br />SP Farm/Central Admin Function<br />
Search Service Architecture<br />Operations - Procedures<br />SP Farm/Central Admin<br />
Improving usability of the search interface and results<br />13<br />
BIG 3 Metadata – HUGE Benefits!<br />Title – Any Document, Web Page, etc.<br />Descriptive, “Plain English” WITH_SPACES_!<...
Adding a title to document properties affects search results<br />15<br />Filename only:<br />Filename and Title:<br />PEO...
Search Scopes Direct Users To Content<br />16<br />Global search box<br />Tabs in Search Center<br />SP Farm/Central Admin...
Combine Scope + Managed Properties<br />Set Up A “Managed Property” Or Use One That Comes Out Of Box <br />Link to Scope v...
‘Simple’ XML/XSL customizations can change the look and feel of Search Results<br />18<br />Site Owner / Web Designer<br />
Training Point!  Global search results vs. Contextual search results<br />19<br />Global<br />Home<br />Departments<br />P...
Global search results are different than  Contextual search results<br />Global<br />Contextual<br />20<br />People – Trai...
Behind-the-scenes usability improvements<br />21<br />
Site structure impacts relevancy<br />22<br />Authoritative Pages  <br />Home<br />1st level<br />Departments<br />Project...
Leverage Best Bets to bring most relevant content to the top of results.<br />23<br />Procedures – Regular Review Process?...
Measure results and make adjustments periodically<br />24<br />SP Farm/Central Admin AND Web Site Admin Should Review Toge...
Advanced Search<br />25<br />
Users don’t tend to use Advanced Search.<br />26<br />Web Site Administrator Function!<br />
Training! Advanced Search works differently from Global Search <br />27<br />
You can use custom managed properties in Advanced Search.<br />28<br />Managed Properties!<br />SP Farm/Central Admin Func...
Advanced Search: Properties<br />Restriction	<br />Explanation<br />Property Name<br />Scope<br />File Type<br />Site<br /...
Make It SIMPLE – Embed Search<br />Create a Web Page With “Prebuilt Advanced Search” On It – Set the options – Easier Resu...
Tag It So You Can Find It…?	<br />Properly Filed Information Is Easier To Find!<br />“Findability” Goes Up BUT “Putability...
Columns = Metadata<br />There are many types of  columns: e.g.<br />Date<br />Number<br />Free form Text<br />Column value...
Content Types<br />Reusable collection of settings to <br />describes a specific kind of content<br /><ul><li> Metadata fi...
 Workflows
 Business processes</li></ul>33<br />
Standard Properties – “Putability?”<br />34<br />
Document Information Panel<br />Standard in Office 2007<br />Honors Content Types and Columns<br />35<br />
Creating A Managed Property<br />Add column to the Search Index<br />Exposes the column in advanced search<br />Enables sh...
Advanced Search Uses Properties<br />Full text keywords<br />Extended metadata properties<br />37<br />
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Find It With Share Point Search

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What is an SSP in SharePoint 2007? How do they work? How can you get the most from SEARCH?

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  • Google has built a huge corporation based on Search (mostly for consumers) – based upon advertising and related commercial salesThey even have “Enterprise versions” of their search – Does anyone here use Google Appliances? Anyone have users with Google Desktop Search setup?Anybody have them linked up together? It is very powerful stuff!
  • It’s kind of like manna from Heaven above – The right information – immediately available when needed! The business benefits of NOT wasting time looking for something are LEGION There are MANY studies of the “soft costs” of each associate in a company spending time searching for information.
  • However most of the time – our electronic filing and information delivery isn’t that easy to use – It may seem obvious to the person who set it up – It might be optimized to make one person’s job smoother – But people often find that they can’t find the right information at the right time. And SHAREPOINT can either make this problem WORSE – or it can make it better…(Aside about SharePoint usage at NGC – contrast between CSC – Sales/Marketing team sites and IT team sites…)
  • So let’s look at the BIG PICTURE from a Microsoft – Not a Google – perspective…Comparison of SharePoint Search Options -- http://msdn.microsoft.com/en-us/library/aa981559.aspx
  • http://blogs.msdn.com/martinkearn/archive/2006/06/06/MOSS-Architecture-_2600_-Shared-Services.aspxhttp://technet.microsoft.com/en-us/library/cc263199.aspx
  • BOOK: SharePoint 2007 Best Practices by Ben Curry and Bill English
  • Find It With Share Point Search

    1. 1. Find It With SharePoint Search<br />MOSS 2007 Shared Service Provider – Search<br />
    2. 2. Google&apos;s mission: to organize the world&apos;s information - make it universally accessible and useful<br />Google’s Promise<br />Plug it in, Turn it on and Find it!<br />
    3. 3.
    4. 4.
    5. 5. Microsoft Enterprise Search<br />Windows Desktop Search (XP) – Win7/Vista<br />Runs on Desktop “User Driven”/GPO<br />Configure To Integrate with MOSS / Servers <br />MOSS 2007 – WSS/Standard/Enterprise<br />WSS Leverages SQL Full Text Indexing – Free!<br />Focus on STANDARD – Enterprise Adds FAST, Business Data Catalog (Needs an Entire Deck!)<br />SharePoint 2010 Coming in June<br />Replaces SSP – Adds Tagging / Metadata Into SharePoint Out Of Box<br />
    6. 6. Today’s Presentation…<br />SSP: MOSS Search Overview<br />Finding The Right Information With Search<br />How It Works – How To Tune It<br />What Process / Procedures are Needed<br />What Users and Administrators Need To Do…<br />People – Process – Technology Points…<br />
    7. 7. SSP Connects To Sites<br />Technology<br />
    8. 8. Shared Services Provider (W/O Search)<br />Technology<br />
    9. 9. Search (SSP) and Web Application<br />Technology<br />
    10. 10. Technology<br />SP Farm/Central Admin Function<br />
    11. 11. Search Service Architecture<br />Operations - Procedures<br />SP Farm/Central Admin<br />
    12. 12.
    13. 13. Improving usability of the search interface and results<br />13<br />
    14. 14. BIG 3 Metadata – HUGE Benefits!<br />Title – Any Document, Web Page, etc.<br />Descriptive, “Plain English” WITH_SPACES_!<br />Content Author – WHO Prepared the Actual Document (Not the Template!)<br />Lots of Cross Links (MySites / colleagues, etc.)<br />File Name – Required – But USE ENGLISH!<br />More on METADATA / Tagging Later<br />PEOPLE / Training<br />End Users / Site Owners<br />
    15. 15. Adding a title to document properties affects search results<br />15<br />Filename only:<br />Filename and Title:<br />PEOPLE / Training<br />End Users / Site Owners<br />
    16. 16. Search Scopes Direct Users To Content<br />16<br />Global search box<br />Tabs in Search Center<br />SP Farm/Central Admin Function<br />
    17. 17. Combine Scope + Managed Properties<br />Set Up A “Managed Property” Or Use One That Comes Out Of Box <br />Link to Scope via Rule – Expose in Search<br />Easier Than “Advanced Search”?<br />SP Farm/Central Admin Function<br />
    18. 18. ‘Simple’ XML/XSL customizations can change the look and feel of Search Results<br />18<br />Site Owner / Web Designer<br />
    19. 19. Training Point! Global search results vs. Contextual search results<br />19<br />Global<br />Home<br />Departments<br />Projects<br />Committees<br />Training<br />Reports<br />Contextual<br />Sales & Marketing<br />People – Training!<br />
    20. 20. Global search results are different than Contextual search results<br />Global<br />Contextual<br />20<br />People – Training!<br />
    21. 21. Behind-the-scenes usability improvements<br />21<br />
    22. 22. Site structure impacts relevancy<br />22<br />Authoritative Pages <br />Home<br />1st level<br />Departments<br />Projects<br />Committees<br />Training<br />Reports<br />Sales & Marketing<br />2nd level<br />SP Farm/Central Admin Function<br />
    23. 23. Leverage Best Bets to bring most relevant content to the top of results.<br />23<br />Procedures – Regular Review Process?<br />Web Site Administrator Function!<br />
    24. 24. Measure results and make adjustments periodically<br />24<br />SP Farm/Central Admin AND Web Site Admin Should Review Together…<br />
    25. 25. Advanced Search<br />25<br />
    26. 26. Users don’t tend to use Advanced Search.<br />26<br />Web Site Administrator Function!<br />
    27. 27. Training! Advanced Search works differently from Global Search <br />27<br />
    28. 28. You can use custom managed properties in Advanced Search.<br />28<br />Managed Properties!<br />SP Farm/Central Admin Function<br />
    29. 29. Advanced Search: Properties<br />Restriction <br />Explanation<br />Property Name<br />Scope<br />File Type<br />Site<br />ANY metadata property<br />City:Charlotte<br />Any Configured Scope <br />Scope:SharedFolders<br />Any Configured File Type <br />Filetype:docx OR Filetype:PDF<br />Filter by Site / URL from Index<br />Site:http://teams <br />http://www.sharepoint911.com/blogs/john/archive/2009/02/03/richer-search-results-through-the-use-of-property-restrictions-with-sharepoint.aspx<br />
    30. 30. Make It SIMPLE – Embed Search<br />Create a Web Page With “Prebuilt Advanced Search” On It – Set the options – Easier Results!<br />Place Search Web Parts on Page <br />MANY Third Party Add Ons For This Too!<br />(Entire Presentation on it’s own!)<br />
    31. 31. Tag It So You Can Find It…? <br />Properly Filed Information Is Easier To Find!<br />“Findability” Goes Up BUT “Putability” Goes Down! (Apologies To Bill English / Mindsharp)<br />Tag With Custom Column or Content Type<br />Add Organizing Data As Content is Saved<br />Custom Views in Web Interface – Managed Properties in Search SSP<br />Use Data to Enhance Search AND Web Site<br />MANY THIRD PARTY OPTIONS!!<br />
    32. 32. Columns = Metadata<br />There are many types of columns: e.g.<br />Date<br />Number<br />Free form Text<br />Column values can also be chosen from a list of controlled vocabulary terms<br />32<br />
    33. 33. Content Types<br />Reusable collection of settings to <br />describes a specific kind of content<br /><ul><li> Metadata fields (columns)</li></ul>Content Types can contain custom properties like:<br /><ul><li> Retention Policy
    34. 34. Workflows
    35. 35. Business processes</li></ul>33<br />
    36. 36. Standard Properties – “Putability?”<br />34<br />
    37. 37. Document Information Panel<br />Standard in Office 2007<br />Honors Content Types and Columns<br />35<br />
    38. 38. Creating A Managed Property<br />Add column to the Search Index<br />Exposes the column in advanced search<br />Enables showing the column in search results views<br />36<br />
    39. 39. Advanced Search Uses Properties<br />Full text keywords<br />Extended metadata properties<br />37<br />
    40. 40. Metadata Mapping<br />38<br />
    41. 41. Resources<br />TechNet and MSDN top the list<br />Books / People<br />Wrox/Tom Rizzo<br />MS Press “Best Pratices”<br />Ben Curry and Bill English<br />

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