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Letter writing Introduction


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Letter writing Introduction

  1. 1. Letter Writing Introduction<br />Writing letters can seem to be an old-fashioned method in the day of high-tech communication gadgets. However, the written word definitely yields more power than the spoken word and can always stand up to the test of time.<br />Writing letters can be a daunting task and it can appear more so, depending on the reasons for your writing.<br />It will be helpful to remember a few things before writing any letter:<br />The format of writing formal and informal letters varies, so while writing any letter it would be helpful to use a Letter Template which will make writing letters that much easier. <br />The content obviously is very important in any letter-writing. It is good to keep the sentences short and simple. This helps in conveying the message precisely without any fear of distortions. For example, if you are writing an Acceptance letter it is good to state what it is that you are accepting. It could be a Job acceptance letter or just an interview acceptance letter.<br />The tone of the sample letters, whether it be formal and courteous or polite and friendly will vary depending on the kind of letter you intend to write.  A Farewell letter would obviously be written more warmly than a Donation Request Letter.<br />It is best to avoid slang and jargon, unless you are writing a casual letter to a close friend or relative, as in the case of a Friendship letter.  However, in a Business letter, it is best to avoid such colloquialism.<br />The opening paragraph of a letter is important, as it must state the purpose of your writing.  If you are writing an Apology Letter, it is best to start the letter with a “sorry” rather than have a “How is everything?” kind of opening.<br />The subsequent paragraphs must take the purpose of your writing the letter further. For instance, a Covering Letter would highlight key areas of achievement in the second and third paragraphs. <br />The letters must preferably end on a positive note and should be unambiguous. For example, the last paragraph in a Recommendation Letter should reiterate the positive points of a person you are recommending.<br /><br />This resignation letter example includes thanks and appreciation for the opportunities provided by the employer. <br />Tilda WhiteABC School983 Green Ave.WENTWORTH, NSW 6101 <br />Dear Ms. White,<br />Please accept this letter of resignation from ABC School as sixth grade history teacher. My last day of employment will be February 3, 2010.<br />Thank you so much for five excellent years at your school. I have worked alongside some excellent colleagues, and have had so many opportunities to grow and develop in my career field. <br />I will never forget my time at ABC School. Please let me know if you need any assistance with the transition. <br />All the best,<br />Tripp Meter <br />421 Liberty St.Kenyon, MN 55021<br />June 7, 2007 <br />DTI111 Riverfront Ste 325PO Box - Box 157Wabasha, MN 55946 <br />Attention: Jen Carlson <br />Dear Ms. Carlson<br />RE Advertisement for Advertising Consultant<br />Your recent advertisement in the Herald made it clear that customer satisfaction is an integral part of DTI. In addition, my close friend, Paula Chavez who is in your employ, suggested that my special talents might benefit your customer service department. <br />Part of my success is because I place a high value on personal integrity and represent both my employer and myself in an ethical and respectable manner. Added to my diligence in paying close attention to detail, as a representative of your company I would bring focus not only to the value of your services, but also to quality customer service and the ease of doing business with DTI. Furthermore, I am a hard, smart-working, self-starter who works equally well in a team environment or individually. <br />I will call you on June 15 to answer any questions about this letter or my resume in the hope of scheduling an interview. If you prefer, please contact me by phone (555) 454-1307 or e-mail, <br />Thank you for your time in considering my qualifications. Yours sincerely<br />Signature <br />Linda Jones<br /><br />45 Maple Wood Street Fairfield, SA 3626 <br />29 November 2011 <br />Mr. Joseph Bicman 358 Noncook RoadJohn's Town, PA 57323 <br />Dear Mr. Bicman: <br />I apologize for the mix-up of order #: 26429782. We have just implemented a new packaging system that still has a few bugs to be worked out, but we did fix your order and sent it out this morning. For your trouble, we have enclosed a $25 gift certificate which can be used at any of our stores. Once again I would like to apologize for the mix-up in your order and any inconveniences this may have caused you. Sincerely, <br />Signature <br />Scott MahoneyCustomer Service Manager <br />68 Pine Zaggat LaneHampervile, NE 25385January 5, 2005 <br />Dear Jolene, <br />I am sorry about forgetting about our lunch date. It was completely my fault; I was so busy at work that it must have slipped my mind. How about I treat you to lunch next Wednesday, at the new Italian restaurant Julie's at 12:30PM? I have marked this date in my planner so I will not forget about it. I'd just like to apologize again for missing the lunch date. <br />Your Friend, Signature <br /><br /><First Name> <Last Name><br /><Street Address><br /><SUBURB> <STATE> <Postcode><br /><Day> <Month> <Year><br /><Recipient Name><br /><Street Address><br /><SUBURB> <STATE> <Postcode><br /><Salutation><br />RE: <Subject><br /><Enter the content of your letter here><br />Yours sincerely<br /><><br /><><br /><><br /><><br /><First Name> <Last Name><br /><Title><br />