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Kapälama  Campus Deposit Procedures for Student Clubs,  Athletic Teams and Booster Clubs
Preparing Deposit <ul><li>All checks are payable to:  </li></ul><ul><li>“ Kamehameha Schools” </li></ul><ul><li>All deposi...
Preparing Your Checks for Deposit <ul><li>To expedite the receipt of your return checks  </li></ul><ul><li>1) List club/bo...
Copying Checks for your Records <ul><li>Do not make copies of checks  for your records.  This is a violation of Kamehameha...
Procedure for Accepting Checks <ul><li>Please verify that all checks have been completed properly with the following: </li...
Deposit Safe Keeping <ul><li>All cash/checks received and held overnight should be kept in a secured  KS approved safe. </...
Correct Locations to Deposit <ul><li>Deposits can be made at the following locations: </li></ul><ul><li>Between the hours ...
Where to get forms online <ul><li>Please be sure you are using current forms for your deposits.  </li></ul><ul><li>Forms b...
NOTE: Cells here are pre-program to auto-add
VERIFY AMTS!  If you add additional “cash” lines you must manually “ADD” cash & check totals again.
NOTE:  If you add additional “cash” lines, then you must manually “add” cash & check totals again.
 
 
Questions? <ul><li>Call Rob Lee,  </li></ul><ul><li>Student Activities Accountant at  </li></ul><ul><li>842-8694 </li></ul>
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KSK $ Deposit Procedures

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'10 - '11 KSK $ Deposit Procedures

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KSK $ Deposit Procedures

  1. 1. Kapälama Campus Deposit Procedures for Student Clubs, Athletic Teams and Booster Clubs
  2. 2. Preparing Deposit <ul><li>All checks are payable to: </li></ul><ul><li>“ Kamehameha Schools” </li></ul><ul><li>All deposits should have a check total , a cash total and a deposit total . If a deposit is missing these totals it may be returned. </li></ul>
  3. 3. Preparing Your Checks for Deposit <ul><li>To expedite the receipt of your return checks </li></ul><ul><li>1) List club/booster name in check memo section (at bottom of check front or above the check number). </li></ul><ul><li>Abbreviation okay: </li></ul><ul><ul><li>Example: </li></ul></ul><ul><li>Concert Glee = CG </li></ul><ul><li>Kamehameha Band Booster Club = KBBC </li></ul><ul><li>Kamehameha Dance Company = KDC </li></ul>Check sample ### Memo____
  4. 4. Copying Checks for your Records <ul><li>Do not make copies of checks for your records. This is a violation of Kamehameha School’s PII (Personally Identifiable Information) Policy (#630). </li></ul><ul><li>The information on the deposit form should be sufficient for your records. </li></ul>
  5. 5. Procedure for Accepting Checks <ul><li>Please verify that all checks have been completed properly with the following: </li></ul><ul><ul><li>date, </li></ul></ul><ul><ul><li>payee, </li></ul></ul><ul><ul><li>dollar amount (written & numeric amts) and </li></ul></ul><ul><ul><li>signature. </li></ul></ul><ul><li>Post dated or stale dated checks over six months should not be accepted. Check will be returned by bank, thus resulting, YOU chasing maker for payment. </li></ul>
  6. 6. Deposit Safe Keeping <ul><li>All cash/checks received and held overnight should be kept in a secured KS approved safe. </li></ul><ul><li>Not to be kept in the following locations: </li></ul><ul><ul><li>Desk Drawers </li></ul></ul><ul><ul><li>File Cabinets (whether locked or not) </li></ul></ul><ul><ul><li>Car </li></ul></ul><ul><ul><li>Purse/Bag, etc </li></ul></ul>
  7. 7. Correct Locations to Deposit <ul><li>Deposits can be made at the following locations: </li></ul><ul><li>Between the hours of 7:30am-4:00pm </li></ul><ul><li>Cashiers office (Admin Rm.331) </li></ul><ul><li>with Rob Lee (Admin Rm.323) </li></ul><ul><li>OR </li></ul><ul><li>Drop box located on the ground floor of the Admin building, at the bottom of the Ewa stairs. (24 hours) </li></ul>
  8. 8. Where to get forms online <ul><li>Please be sure you are using current forms for your deposits. </li></ul><ul><li>Forms be found at: </li></ul><ul><li>KES- none at this time </li></ul><ul><li>KMS- http:// blogs.ksbe.edu/kmssac / </li></ul><ul><li>KHS- www.khsasks.blogspot.com </li></ul><ul><li>Athletics- none at this time </li></ul><ul><li>Or ask your department clerks; </li></ul><ul><li>Or email Rob Lee, [email_address] to have these forms sent to you. </li></ul>
  9. 9. NOTE: Cells here are pre-program to auto-add
  10. 10. VERIFY AMTS! If you add additional “cash” lines you must manually “ADD” cash & check totals again.
  11. 11. NOTE: If you add additional “cash” lines, then you must manually “add” cash & check totals again.
  12. 14. Questions? <ul><li>Call Rob Lee, </li></ul><ul><li>Student Activities Accountant at </li></ul><ul><li>842-8694 </li></ul>

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