MAHESH SAP FI NOTES

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MAHESH SAP FI NOTES

  1. 1. MAHESHNAIDUSAP FINANCIAL (FI) NOTES FULL CUSTOMIZATION PART WITH END USER AREA WRITTEN BY: MAHESHNAIDU M.B.A., SAP Page 1
  2. 2. MAHESHNAIDUINTRODUCTIONSAP stands for System Application and Products in data ProcessingFI stands for FinancialsCO stands for ControllingVersion : ECC6ECC stands for ERP Central ComponentSAP was released in 1972 – It head quarters in GermanyWhat is ERP?ERP stands for Enterprise Resource planning, it is integrated all functions in onesystem. Organization |--------------------0---------------------------------------------------------------------- | | | |Purchase Dept. Store Dept. Production Dept. Accounts Dept.Will have no of departments in organization. ERP integrate all the functions into onesystem.It will facilitate free flow of data among the departments.Advantages:Once stores person updates in the system – It can be shared by account person.No mismatch in reporting – Data Source is only one once updation.Store Department at Factory: Where the material is received are updates hisrecords send the bill to account person.Accounts department at City office : Pass an entry in the books Page 2
  3. 3. MAHESHNAIDU CUSTOMISATION PART1. DEFINE COMPANY:Path: Tools - Customizing –IMG (implementation guide) - Execute project(trns.code SPRO)SPRO stands for SAP Project Reference ObjectSelect SAP reference IMG button: This is called customization area or configurationarea or implementation areaSelect IMG activity buttonPath: SPRO- Enterprise structure - Definition - Financial accounting - Definecompany (Tr code is OX15)It we select IMG activity documentation button: It gives description part about companyTo select IMG activity button: To do customizationSelect new entries buttonCompany : VMHCompany name : MAHESHNAIDU GROUP OF COMPANYName of company2 : BlankStreet : AmeerpetPostal code : 500034Country : INLanguage key : ENCurrency : INRSelect save button or Ctrl+sBy default it gives the latest request we have to create our own request and afterwardsto transport to production clientsSelect create request button (F8)Give the short description : FI basic settings for MAHESH NAIDU Mills LtdPress enter Page 3
  4. 4. MAHESHNAIDUPress enter once again to save in the request. We get a message data was saved: Datawas saved in two places: 1. Development client 800 2. In Transport request2. DEFINE COMPANY CODE ( Tr code is OX02)Path: Enterprise structure - Definition- financial accounting - edit, copy, delete,check company codeEdit company code dataSelect new entries buttonGive company code : VMHCity : HyderabadCountry : INCurrency : INRLanguage : ENSelect save button or Ctrl+sTitle : Select companyName : MAHESH NAIDU mills ltdStreet : AmeerpetPost code : 500034City : HyderabadCountry : INPress enterTo select our request number select dropdown button beside request number.We can see here number of requests.Select request number by seeing the description.Press enter to save in the request.Description can be same should be different3. ASSIGN COMPANY CODE TO COMPNAYPath: SPRO - Enterprise structure - Assignment - Financial accounting - Assigncompany code to company ( Tr code is OX16)Select position button give the company code VMH enterFor company VMH assign company VMH Page 4
  5. 5. MAHESHNAIDUSelect save button or Ctrl+sSelect dropdown beside request numberSelect your request number & Press enter to save in the request4.Define Business Areaspath: SPRO- Enterprise structure- Definition -financial accounting- definebusiness area ( Tr code is OX03)Select new entries buttonBusiness area : VMHHDescription : Hyderabad VMHBusiness area : VMHBDescription : Bangalore VMHSelect save button or C trl+sPress enter to save in your request5. CREATION OF CHART OF ACCOUNTSpath: SPRO - Financial accounting- General ledger accounting - GL accounts -Master Data-Preparation - Edit chart of accounts list (TR.CODE.OB13)Select new entries button.Chat of accounts : VMHDescription : Chart of Accounts for MAHESH NAIDU groupMaintenance language : EnglishLength of GL account no. : 6 (min 6 max 10)Controlling integration : select manual creation of cost elementsGroup chart of accounts : BlankUnder status deselect blocked check box (do not select blocked check box)Select save button or Ctrl+sSelect your request and press enter to save in your request6. ASSIGN COMPANY CODE TO CHART OF ACCOUNTSPath: SPRO- Financial accounting - General ledger accounting- GL Accounting-Master data-Preparation-Assign company code to chart of accounts. (Tr .codeOB62)Select position button Page 5
  6. 6. MAHESHNAIDUGive the company code : VMHPress EnterSelect save button or Ctrl+sPress enter to save in your request7. DEFINE ACCOUTN GROUPCUSTOMIZATION (TR.CODE.OBD4)path: SPRO-Financial accounting-General ledger accounting- GL accounts-master data-preparations-Define account groupselect new entries buttonChart of Account Name From Toaccounts group account accountVMH SCPL Share Capital 100000 100099VMH RSPL Reserves & Surplus 100100 100199VMH ACDN Accumulated depreciation 100200 100299VMH SCLN Secured Loans 100300 100399VMH UNSL Unsecured loan 100400 100499VMH CLPL Current Liabilities and 100500 100599 ProvisionsVMH FAST Fixed Assets 200000 200099VMH CAST Current Assets loans & 200100 200199 AdvancesVMH SALE Sales 300000 300099VMH OTHER Other Income 300100 300199VMH INCR Increase / Decrease in 300200 300299 stocksVMH RMCL Raw material consumption 400000 400099VMH PRSN Personnel cost 400100 400199VMH MFRG Manufacturing Expenses 400200 400299VMH ADMN Administration Expenses 400300 400399VMH INTR Interest 400400 400499VMH DEPR Depreciation 400500 400599Select save button on Ctrl+sSelect your request and press enter and save in your request8. Retained earnings accounts:Path: SPRO – Financial accounting – General ledger accounting – GL Accounts– Master Data – Preparations – Define retained earnings account. Page 6
  7. 7. MAHESHNAIDUGive you chart of accounts VMH enter. The transaction code is OB53 .Account assignmentP & L Statement type ‘X’Account 100100Select save button or Ctrl+sPress enter to save in your request9. Fiscal yearFiscal year Fiscal year variantIndian companies periods April to March +4 special periods V3US Companies Jan to Dec.+4 Special Periods K4 July to June+4 Special periods V6 Oct. to Sep+4 special periods V9SAP known only calendar year periods –we have to convert calendar year periods toour accounting year periods. Month Days Periods Year shiftJanuary 1 31 10 -1February 2 29 11 -1March 3 31 12 -1April 4 30 1 0May 5 31 2 0June 6 30 3 0July 7 31 4 0August 8 31 5 0September 9 30 6 0October 10 31 7 0November 11 30 8 0December 12 31 9 0Path: SPRO – Financial accounting – Financial accounting Global settings –Fiscal year – Maintain fiscal year variant (Maintain shortened fiscal year)(Trs.code is OB29)Select position button fiscal variant V3Press enterSelect fiscal variant V3Double click on period’s folder Page 7
  8. 8. MAHESHNAIDUSelect back arrowSelect new entries buttonNo. of posting periods : 12No. of special periods : 4Select save button or Ctrl+sSelect your request press enter and press enter save in your request.Select Fiscal year variant :B1Double click on period’s folder.Select new entries buttonFirst column MonthSecond column DayThird column PeriodLast column Year shiftMonth Day Period Year Shift1 31 10 -12 29 11 -13 31 12 -14 30 1 05 31 2 06 30 3 07 31 4 08 31 5 09 30 6 010 31 7 011 30 8 012 31 9 0Select save button10. Assign company code to a Fiscal year variantPath: SPRO – Financial accounting – Global settings – Fiscal year – Assigncompany code to a Fiscal year variant (Trs.code is OB37)Select position buttonGive your company code : VMHPress enterFor company code : VMH Page 8
  9. 9. MAHESHNAIDUAssign fiscal variant : V3Select save buttonIgnore the warning message press enter and press enter to save in the request.11. POSTING PERIODSDefine variants for open posting periods:Path: SPRO – Financial accounting global setting – Document – posting periods-Define variants for open posting periods (tc is obbo)Select new entries buttonVariant NameVMH posting period variant for VMHCtrl+s, press enter in saveAssign posting period variant to company code:Path: SPRO-Financial Accounting- Financial accounting global settings-Document – posting periods – assign posting period variant company code.(tc is obbp)Select position buttonGive the company code VMHFor company code VMH assign variant VMH select save button or Ctrl+sPress enter to save in your request.Define open and closed posting periods for variant::Path: SPRO – Financial accounting Global settings – Document – Postingperiods- open and close posting periods.(tc is ob52)Select new entries button.Vare : Select VMHAccount type (A): Select + (valid for all accounts type)From Account BlankTo account BlankFrom period one (1) 1Year 2008 Page 9
  10. 10. MAHESHNAIDUTo period 12Year (Fiscal year) 2008From period2 13Year 2008To period 16Year 2008Second column is option (from period 2)Authorization group (Au.Gr): BlankSelect save button or Ctrl+sSelect your request and press & enter to save in your request.12. Document type and no. rangesPath: SPRO-Financial accounting-Financial accounting Global settings –Document –Document Header-Define Document Types (Tr.code:OBA7)Select position buttonDocument type select : SAGL Account documentPress EnterSelect type : SASelect details button (Ctrl+shift+F2)Number range : 01Select number range information buttonGive the company code : VMHSelect change intervals button (↓)Select interval buttonNo. range : 01Year : 2008From number : 1To Number : 100000Current number : 0Deselect external (Ext) check box Page 10
  11. 11. MAHESHNAIDUIf we select external check box, we have to give at the time of posting what should bethe document number.Select press enter.Select save button or Ctrl+sIgnore warning message press enter 13. Field status variant and field status groupsPath: SPRO- Financial accounting – Financial global settings – Document –Lineitem-Controls- Define filed status variants (OBC4)Select field status variant 1000 that is IDES groupSelect copy as button (F6)Change filed status variant (FSTV) to VMHChange field status name to field status VAR for VMHPress enterSelect copy all buttonWe get a message number of dependent entries copies 49Press enterSelect save button or Ctrl+sSelect your request and press enter to save in your request.Select field status variant : VMHDouble click on field status group’s folderDouble click field status on G001 that general (with, text, allocation)Double click on General dataText make it required entry filedSelect next group buttonSelect next page or page down button two times.Business areas make it as required entry fieldSelect SaveDouble click on field status group G005That is Bank A/c obligatory value date Page 11
  12. 12. MAHESHNAIDUDouble click on General dataTexts make it as required entry fieldSelect next group buttonSelect next page or page down button two times.Business area makes it as required entry field.Select next group button two times,Value date make it as required entry filed.Select Save buttonPress enter to save in your request14. Assign company code to field status variant :Path: SPRO-Financial accounting-Financial accounting Global settings-Document– Line time-Controls-Assign company code to field status variants.(OBC5)Select position buttonGive the company code : VMHPress enterFor company code : VMHAssign field status variant : VMHSelect save button or Ctrl+sPress enter to save in your requestTOLERANCE GROUPS:15. Define Tolerance group G/L AccountsPath :SPRO – Financial accounting – General Leger Accounting –Businesstransactions-open item clearing –clearing difference- Define tolerance groups forG/L Accounts(OBA0)Company code : VMHTolerance group : BlankDescription : Tolerance group for VMHDebit posting : 0Credit posting : 0Debit percentage : 0 Page 12
  13. 13. MAHESHNAIDUCredit percentage : 0Select Save buttonSelect your request and press enter and save in your request.16. Tolerance group for employees.Path: SPRO-Financial Accounting –General Ledger Accounting –Businesstransactions – Open Item clearing - Clearing differences – Define tolerancegroups for employees.(OBA4)Select new entries buttonGroup : BlankCompany code : VMHUpper limits for postingAmount per document (Maximum Amount 9999999999)Amount per open item account item 9999999999 cash discount per line item 10Permitted payment difference : BlankSelect SavePress enter to save in your request.17. ASSIGN TOLERANCE GROUP FOR COUNTRYSPRO-Financial accounting –Financial accounting global settings-Tax on sales /Purchases - Basic settings - Assign country calculation procedure (OBBG)Select position buttonGive the country IN for IndiaPress enterFor country IN assign procedure TaxUSSales Tax – USASelect save button or Ctrl+sPress enter to save in your request.18. Maintain controlling areapath :- →controlling → general controlling → organization → maintain controlling area→ double click on maintain controlling area (OKKP)Select new entries buttonControlling area : VMHAssignment control : controlling area same as company codeCurrency setting :Currency type : 10 (company code currency)Other settings : Page 13
  14. 14. MAHESHNAIDUCctr.std. hierarchy : VMHHIERSelect save buttonIf we got messageSelect “yes” buttonPress enter to save in your requestDouble click on activate components /control indicatorsSelect new entries buttonControlling area for : VMHFiscal year : 2013Cost centers : component activeSelect ■ AA.activity type check boxOrder management : component activeProfit center ACCTG: check box select ■Select save buttonIf we get messagePress enterMaintain controlling area settingsSPRO→ controlling → profit center accounting → basic settings → controlling areasettings → maintain controlling area settings → maintain controlling settings (OKKS FOR YOUR COMPANY)(TC IS 0KE5)Controlling area : VMH (okks)Controlling area : VMHStandard hierarchy : VMHPCTRGRNAME; controlling are for VMHSelect Elim. Of int. business vol : check boxFCTR local currency type : 20 (controlling area currencySelect STORE transaction currency check boxProfit center local currency : inr (it will come automatically)Select save buttonClassify G/L Account for document splitting sSpro : financial Accounting (NEW) → general ledger Accounting (NEW)→ businesstransactions → document splitting → classify G/L Accounts for document splittingChart of Account : VMHPress enterSelect new entries buttonSelect three columns Page 14
  15. 15. MAHESHNAIDUAcct from Acct To cat description100000 299999 01000300000 399999 30000 it will come automatically400000 499999 20000Select save buttonPress enter to save in your requestDEFINE DOCUMENT SPLITTING CHARACTERISTIC FOR GENERALLEDGER ACCOUNTINGSAME FATH AND NEXT STEPDeselect all check boxesSelect save buttonPress enter to save in your requestACTIVITE DOCUMENT SPLITTINGSAME PATH AND NEXT STEPSelect document splitting check box■Select save buttonleading ledgerMAINTAIN GLOBAL PARAMATERSPath: →spro→ financial Accounting→ financial Accounting global settings → company code→ enter global parameters (OBY6)Select position buttonCompany code : VMHPress enterSelect company code : VMHSelect details buttonSelect propose fiscal year ■ check boxSelect defened default value data ■ check boxSelect negative posting permitted ■ check boxSelect Additional data buttonTDS NO ABCD 1213456TAN NO 123456 ABCD Page 15
  16. 16. MAHESHNAIDUSelect back arrowSelect save buttonPress enter to save in your request CREATION OF GENERAL LEDGER MASTERSPath: Accounting →Financial accounting –General Ledger-Master records –GLAccounts-Individual Processing –Centrally (Tr. Code is FS00) 1) 100100 RESERVES AND SURPLUSGive the GL account 100100Company code VMHFrom the menu select → GL Account →createAccount group: select reserves & surplusSelect balance sheet account radio button ●Short text: surplus in P & L AccountGL Account Large text: Surplus in profit & Loss AccountSelect control data tabSelect only balances in local currency in check box■We have keptTolerance group: BlankSelect line item display check box■Short key select 001 posting dataSelect create / bank / interestField status group G001 General (with text, allocation)Select Save button 2) 100000 SHARECAPITALGL Account : 100000Company code : VMHSelect with template buttonGL Account : 100100 (Surplus in P & L Account) Page 16
  17. 17. MAHESHNAIDUCompany code : VMHPress enterChange account group to Share capitalSelect balance sheet a/c radio button●Change short text to : equity Share capitalChange GL account long text to : Equity share capitalOther filed are common & select save button 3) 200100 CASH ACCOUNT (current assets and loans and advances )GL Account 200100Company code : VMHSelect with template buttonGive the GL Account 100100 surplus in P & L accountCompany code : VMHPress enterChange account group to current assets, loans & advancesChange short text to Cash accountSelect balance sheet a/c radio buttonChange GL account long text to Cash accountSelect create / bank / interest tabChange filed status group to: G005 bank accounts (Obligatory value date)Select relevant cash flow check box,Select save button or Ctrl+sTo view the accounts created 4) 400100 SALARIES ACCOUTN (personal cost)Creation of GL masters (FS00)Give the GL Account 400100Company code : VMHSelect with template buttonGive the GL Account 100000 (Equity share capital ) Page 17
  18. 18. MAHESHNAIDUCompany code : VMHPress enterChange account group to personnel cost (Staff cost)Select P & L statement radio buttonChange short text to : Salaries A/cChange long text to : Salaries A/cOther fields are commonSelect save button or Ctrl+s 5) 400300 RENT ACCOUTN (administration cost)GL A/c No : : 400300Company code : VMHSelect with template buttonGive the GL account : 400100 salariesCompany code : VMHPress enterChange account group to AdministrationChange short text to : Rent accountChange long text to : Rent accountOther fields are commonSelect save button or Ctrl+s 6) 100500 OUTSTANDING EXPENCES(current liabilities and provisions)GL Account : 100500Company code : VMHSelect with template buttonGive the GL account : 100000 (Equity share capital)Company code : VMHPress enterAccount group to: Current liability & Provisions.Change short text to : Outstanding expenses Page 18
  19. 19. MAHESHNAIDUChange GL Account: Outstanding expensesSelect control data tabSelect open item management check boxSelect save button 7) 100300 SECURED LOANSGive the GL account no. : 100300Company code : VMHSelect with template buttonGive the GL Account no. : 100000 Equity share capitalCompany code : VMHPress enterChange the account group to : secured loansChange short text to : SBI rupee term loanChange GL account long text to : SBI rupee term loanChange GL Account text to SBI rupees term loanSelect Create / Bank / Interest tabField status group change to : G005Interest indicator select : G1Select save button 8) 400400 UNSECURED LOANSGL Account no. : 400400Company code : VMHSelect with template buttonGive the GL account no. : 400100 salaries accountCompany code : VMHPress enterSelect type / Description tabChange account group to interestChange short text to interest a/c Page 19
  20. 20. MAHESHNAIDUGL account long text: Interest accountSelect save button 9) 100301 SBI RUPEE TERM LOANGive the GL account no.100301Company code : VMHSelect with template buttonGive the GL account no : 100300 (SBI Rupee Term Loan)Company code : VMHPress enterChange short text and long test to : SBI FC term loanSelect control data tabAccount currency change to USDDeselect only balance and loan currency check boxSelect create / bank / Interest tabInterest indicator : BlankDelete the datesSelect save button 10) 300100 OTHER INCOMEGL Account : 300100Company code : VMHSelect with template buttonGive the GL account no. : 400300 Rent accountCompany code : VMHPress entertype/ Description Select tabChange account group to : other incomechange short text and GL account long text to : exchange gainSelect save button Page 20
  21. 21. MAHESHNAIDU 11) 400301 EXCHANGE LOSSGL Account : 400301Company code : VMHSelect with template buttonGive the GL account no.400300 rent accountCompany code : VMHPress enterChange short text and GL account long text to : exchange lossSelect save button 12) 200120 RAWMATERALSGive the GL account no.200120Company code : VMHSelect with template buttonGive the GL account no.200100 Cash A/cCompany code : VMHPress enterChange short text and GL A/c long text to:Inventory RM (Raw material)Select create /bank /interest tabField status group change to : G001Deselect relevant to cash flow check boxSelect save button 13) 100501 SUNDRY CREDITORS TO RAW MATERIALSGL Account No.100501Company code : VMHSelect with template button Page 21
  22. 22. MAHESHNAIDUGive the GL A/c No.100500 (Outstanding exp)Company code : VMHPress enterSelect type/ Description tabChange short test and GL account long test to : Sundry Creditor to RMSelect control data tabDeselect only balances in local currency check boxReconciliation account for account type select vendorDeselect open item management check boxSort key :Select : 012 vendor numberSelect create /bank /interest tabField status group change to : G067 (reconciliation accounts)Select save button 14) 200105 SBI CURRENT ACCOUNT Give the GL account no.200105 Company code : VMH Select with template button Give the GL account no. : 200100 Cash A/c Company : VMH Press enter Change short text and GL account long text  SBI current A/c Select save button 15) 200150 CURRENT ASSETS AND LOANS AND ADVANCES (Advance to vendors)GL A/c No. : 200150Company code : VMHSelect with template buttonGive the GL account no.100501 (Sundry creditor’s raw material)Company code : VMHPress enter Page 22
  23. 23. MAHESHNAIDUChange account group to: current assets loans & advancesChange short text and GL account long text to : Advance to vendorsOther fields are commonSelect save button or Ctrl+s 16) 300101 Cash discount received other income Give the GL A/c no. : 300101 Company code : VMH Select with template button Give the GL account 300100 exchange gain Company code : VMH Press enter Change short text and GL account long text to cash discount received. Select save button 17) 200110 SUNDRY DEBITORSGive the GL account no. : 200110Company code : VMHSelect with template buttonGive the GL account no.200150 advance to vendorsCompany code : VMHPress enterChange short text and GL account long text to ; Sundry DebtorsSelect control data tabChange reconciliation account for account type to customersChange sort key to 031 customer numberSelect Create / Bank / Interest tabField status group : G067Select save button Page 23
  24. 24. MAHESHNAIDU 18) 300000 SALES ACCOUNTGL account no : 300000Company code : VMHSelect with template buttonChange GL account 300100 Exchange gainCompany code : VMHPress enterSelect type/description tabChange the account group to sales/.Change short text and GL account loge text to : sales accountOther fields are commonSelect save button or Ctrl+s 19) 100502 advance from customer current liabilities & provisions Give the GL account no. : 100502 Company code : VMH Select with template button Give the GL account no. : 200110 Sundry debtors Company code : VMH Press enter Change account group to : current liability & provisions Change short & GL account long text : advance from customers Select save button 20) 200111 current assets & loans & advances (Sundry debtor’s bill of exchange)Give the GL account no. : 200111Company code : VMH Page 24
  25. 25. MAHESHNAIDUSelect with templateGive the GL account no.200110 Sundry debtorsCompany code : VMHPress enterChange short text to sundry debtor’s bill of exchangeChange GL account long text to sundry debtors (bill of exchange)Other fields are commonSelect save button or Ctrl+s 21) 100302 SBI BILL DISCOUNTINGGL account no. : 100302Company code : VMHSelect with template with buttonGive the GL account no. : 100300 SBI Rupee Term loanCompany code : VMHChange short text and GL account long text to SBI bill discountingSelect control data tabSelect open item management check boxSelect create /bank /interest tabSelect post automatically only check boxSelect save button22) CREATE 3 GL MASTERS 1. VAT receivable Current assets, 2. VAT payable Loans & Advances Current liability Give the GL account no. : 200155 Company code : VMH Select with template button Page 25
  26. 26. MAHESHNAIDUGive the GL account no. : 200120 (Inventory RM)Company code : VMHPress enterChange short and GL long text to VAT receivableSelect create / Bank /Interest tabField status group change to G041 (Tax office clearing accounts)Select save buttonVAT PAYABLEGive the GL account no.100505Company code : VMHSelect with template buttonGive the GL account no. : 200155Company code : VMHPress enterSelect type/Description tabChange account group to current liability and provisionsChange short text and GL account long text to VAT payableSelect save buttonGive the GL account no. : 200120Company code : VMHFrom the menu select GL account changeSelect control data tabTax category : Select * (All tax types allowed)Select posting without tax allowed check boxSelect save buttonIgnore the warning message press enterGL Account 300000 Sales A/cCompany code VMHFrom the menu select GL account change Page 26
  27. 27. MAHESHNAIDU Tax category : select * Select posting without tax allowed check box Select save button Ignore the message press enter 22) 200130 WAGES ACCOUTSGive the GL A/c no. : 200130 Wages A/cCompany code : VMHSelect with template buttonGive the GL A/c no.200105 SBI A/cCompany code : VMHPress enterChange short text and GL Account long text to IDBI main bankSelect save button23) 200131 SBI CHECK ISSUEGL A/c No. : 200131Company code : VMHSelect with template buttonGive the GL A/c NO.200130Company code : VMHPress enterChange short text and GL A/c long text to IDBI check issueSelect control data tabsSelect open item management check boxSelect save button 23) 200132 DBI CHECK DEPOSITGL A/c No. : 200132Company code : VMH Page 27
  28. 28. MAHESHNAIDUSelect with template buttonGive the GL A/c No. : 200131Company code : VMHPress enterSelect type/description tabChange short text and GL A/c long text to IDBI check depositSelect save button 24) 400304 BANK CHARGESGL A/c No. : 400304Company code : VMHSelect with template buttonGive the GL A/c No. : 400300 Rent A/cCompany code : VMHPress enterChange GL A/c short text and GL A/c long text to Bank chargesSelect save button25. 400200 MANUFACTRING COST 1. Conversion charges under manufacturing group 2. TDS on contractors under Current Liabilities & Provision group MANUFACTRING COSTGive the GL A/c No. : 400200Company code : VMHSelect with template buttonGive the GL A/c : 400100 Salaries A/cCompany code : VMHPress enterChange the A/c group to manufacturing expensesChange short text and GL A/c long text to Conversion changes Page 28
  29. 29. MAHESHNAIDU Select save button TAX DEDECTION SYSTEM Give the GL Account no. : 100510 Company code : VMH Select with template button Give the GL A/c No.100500 outstanding exp. Company code : VMH Press enter Change short text and GL account long text to TDS on Contractors Select save button Creation of 15 General ledger master FS00 S.No. GL Account No. Account No. Parameters to Maintain to copy1 200000 200110 Sundry -Account group –Fixed assets Land debtors -200000-20009 -Change the account group Fixed Assets -Sort key -018 Asset number Reconciliation A/c for account type – Asset -Field status group 067 Reconciliation accounts.2 200005 200000Land -Do - Buildings3. 200010 -Do- -Do - Plant & Machinery4. 200015 -Do- -Do - Furniture & Fixtures5. 200020 -Do- -Do - Vehicles6. 200025 -Do- Page 29
  30. 30. MAHESHNAIDU Capital work in -Do - progress7 100200 -Do- Account group-Accumulate Accumulate depreciation depreciation- Building -100200-100299 -Sort key -018 Asset number -Reconciliation A/c for account type – Assets -Field Status group- 067 Reconciliation accounts8 100205 100200 -Do - Accumulated Depreciation - depreciation –Plant & Buildings Machinery9. 100210 -Do- -Do- Accumulated depreciation –Furniture & Fixtures10 100215 Accumulated -Do- -Do- depreciation –Vehicles11. 300102 Assets sales 300100 Account group –other income Exchange gain 300100-300199 Sort key -018Asset number Field status group G05212 300103 Profit on asset -Do- -Account group other Income sale -300100-300199 -Sort key 018 Asset number -Field status group -G00113 400302 Loss on asset -Do- -Do- sale14 400303 Loss due to -Do- -Do- scrapping15 400500 Depreciation Change the Account group Depreciation Page 30
  31. 31. MAHESHNAIDU 400500-400599 Sort key -018 Asset number Filed status group-G001 CREATION OF PROFIT CENTERPATH →Accounting financial accounting general ledger master recordsprofit center individual processing create (tc is ke 51)Profit center : 1000Press enterAnalysis period 01.04.2013 (establish meant date)Name : exportLong text : exportPerson response : Mr. MaheshnaiduProfit center group: VMHPCTRGRPSegment: VMHH (H means Hyderabad)Select activate button (I)ANOTHER PROFIT CENTERProfit center : importCopyCopy from profit center : exportPress enterChange name: importChange long text: import center for importChange person response: Mr. MaheshNOTE: other fields are commonSelect activate button ( i )NOTE: message will appear profit center import has been created Page 31
  32. 32. MAHESHNAIDU Posting of transactionsPath: Accounting – Financial Accounting –General Ledger→ document entry→enter general posting for ledger (tc is FB01L)Posting transaction : today dateDocument date : In case of purchases document date will be party bill date-we can enter manually 30.09.2008 or select F4- It gives calendar and select F-2 – Itselects today’s date .Posting date : Ledger updation will be based on posting date period willappeal automatically based onPosting date : 30.09.2008 (today states)Reference : Party bill NoDoc No : 1Normal casesDocument date (F4) : 30.09.2008Posting date: will come automatically this is server date.Type : SACompany code : VMHCurrency : INRSystem does not know debits and credits to differentiate between debit and credit SAPHas given posting keysPosting key 40 GL account DebitPositing key 50 GL Account CreditPosting key: Select 40Account select the drop down button Page 32
  33. 33. MAHESHNAIDUGL long text : *Cash*Company code : VMHGL Account : 2*Press enterSelect account No.200100Press enter200100 Cash account – Filed status GRP-G005Text Business Area Value date required In enter global parameters select define default value date check boxAmount : 400000Business area : VMHH (profit center)Text : Equity share capital receiptPosting key : Select 50Select account : 100000 Equity share capitalPress enterAmount enters : *(star)Note: * (star) Means debits and credits equalBusiness area : VMHHText Enter : +‘+ ‘(plus) mean copies the last line item narration in the same document.Press enterFrom the menu select document simulate (Shift +F9)In one document we can have 999 line items.Select save button or Ctrl+sWe get a message document 1 was posted in company code: VMHHow to view the last posted document 1.From the menu select document display.Select display document header button or (F5) Page 33
  34. 34. MAHESHNAIDUDisplay documentPath: Accounting – Financial accounting – General ledger-Document –Display(Tr.Code:FB03)Select document list buttonGive the company code : VMHDocument type : SASelect executive button (F8)To view last one week posted document 24/09/2008 to 1/10/2008Select execute buttonTo view self (documents posted by us)Select own documents only check boxTo view documents posted by a specific userFrom the menu select –> Edit –> Dynamic –> Selections (Shift +F4)User name: SAPUSERSelect execute (F8) buttonDouble click on document no.1Change document :Path: Accounting – Financial Accounting –General ledger-Document –Change(Trs.code is FB02)Document No. : 1Company code : VMHFiscal year : 2008Press enterDouble click on first line item cash accountWe can change only value date filed assignment filed and text filed. Page 34
  35. 35. MAHESHNAIDUAccount display:Path: Accounting – Financial Accounting –General ledger – Account – Displaybalances (Trs.code is FS10N)To view more than one account transactions select multiple selection button beside GLAccount no.We want to view random account numbers transactions.Press select single value tab.Give the account no. 100100 200100Select copy buttonTo view continuous account numbers transactionsPress select ranges tabLow limit : 100000Upper limit : 100099Select copy buttonSelect exclude single value tabSinge value : 100050Select copy buttonselect exclude intervals tabLow limit : 100050Upper limit : 100059Select copy buttonTo view only one accountSelect drop down button beside GL AccountGive the company code : VMHPress enterSelect account no.100000 Equity share capital Page 35
  36. 36. MAHESHNAIDUCompany code : VMHFiscal year : 2008Business area : VMHHSelect execute (F8) buttonDouble click on cumulate balance amountDouble click on document No.1Select call up document overview button (F9)Select back arrow (F3)Display will come like thisDocument Number Posting date Text Amount 1 100000 2 200000 3 300000 ----------- Total Amount 600000 ======How to create our own line layout:Select change layout button (Ctrl+F8)Select the field which are not requiredSelect right arrow or hide selected fields buttonFrom hidden fields columnSelect posting dateSelect left arrow show select field’s button change column positionsColumn Pos LengthDocument No. 1 10Amount in local currency 4 20Text 3 35Posting date 2 10Change text length 35 characters for amount in local currency select total check boxSelect copy buttonHow save the layout:Select save layout button (Ctrl+s) Option 1 Option 2 Common to User specific AllLayout : / VMHDeselect user – specific check boxDescription : Standard layout for VMH Page 36
  37. 37. MAHESHNAIDUSelect save buttonSelect back arrow two timesSelect execute buttonDouble click cumulate balance amountHow to choose our layout:Press select layout button (Ctrl+s)Select : VMHHow to make default line layout:From the menu select settings – layout - AdministrationKeep the cursor on /VMHSelect define default setting buttonSelect save buttonSelect back arrow three timesGive the account no.200100 cash accountExecute (F8)Double click on cumulative balance amount Sample document:Steps: 1. Create 3GL masters A) Salaries A/c Personnel cost B) Rent A/c Administration C) Outstanding expenses – Current liabilities & Provision 2. Difference no. range interval for no. range X2 3. Creation of sample document 4. posting of transaction by copying sample documentTo check account groups for giving account numbers. The transaction code is OBD4(Check GL masters)2. Define no. range interval for no. range X2:Path: SPRO – Financial accounting –Financial accounting global settings –Document – Document number ranges- (Trs.code is FBN1)Give the company code : VMH Page 37
  38. 38. MAHESHNAIDUSelect change intervals buttonSelect interval buttonNo. range : X2Year : 2008From number : 500001To number : 500100Press enter & save buttonIgnore the message press enter3. Creation of sample document templatesPath: Accounting – Financial accounting – General ledger - Posting – Referencedocuments – Sample document (F-01)Document date : 30.09.2008Posting date : 30.09.2008Type : SACompany code : VMHPosting key : 40Accounting : 400100 (salaries a/c)Press enterIgnore the warning message press enterAmount : 500000Business area : VMHHText : Salaries provision for the monthPosting key : 40Account : 400300 (Rent account)EnterAccount : 75000Business area : VMHHText : Rent provision for the monthPosting key : 50 Page 38
  39. 39. MAHESHNAIDUAccount no. : 100500 (outstanding exp)Press enterAmount enters : *Business area : VMHHText : Provision for the monthSelect save button or Ctrl+sWe get a message document 500001 was stored in company code: VMH 4. Posting of transaction by coping sample document : F-02) From the menu select document post with reference. Give the document no. : 500001 Company code : VMH Fiscal year : 2008 Select display line items check box Press enter Change the document date : 31.10.2008 Posting date : 31.10.2008 Press enter Ignore the warning message press enter Change the amount to 600000 Text : Add October (Salaries for the month of October) Amount : 0 Press enter Line item having zero will not update records Ignore the warning message Amount enters : * (star) For text : Add October From the menu select document simulate Select save button or Ctrl+s Page 39
  40. 40. MAHESHNAIDU Hold DocumentIt is a temporary documentThis is user for adjustment purpose or at the time of posting we do not know either debitor credit.This document can be deleted there is no tracking for this document. A) Loans to Directors Create as hold document a once he gives money back delete the document. B) Payment to a party –purpose of payment we don’t knowCash balance = Account balance +/ Hold documentsHold documents will not update recordsSteps: 1. Run a program called “RFTMBLU” for conversion of hold documents 2. Creation of hold documents 3. Delete / complete hold documents1. Run a program called “RFTMBLU” for conversion of hold documentsPath: Tools – ABAP Workbench- Development –ABAP Editor (SE38)Program : give the program name: RFTMPBLUSelect execute buttonSelect no. termination for read error check box ■Select execute buttonMessage will come: no conversion necessary all held document are correct2. Creation of hold documentsUse the transaction code (F-02) (FB01L)Document no 1Document date : Today dateType : SACompany code: VMH Page 40
  41. 41. MAHESHNAIDUPosting key : 50Account no. : 200100 (cash account)Press enterGive the amount : 5000Business area : VMHHText : Amount paid to Mr.XFrom the menu select document holdTem parry document no. : VMHSelect hold document buttonWe get a message document VMH was heldSecond document 2Give the document date: Today dateType : SACompany code : VMHPosting key : 40Account 200100 (Cash account)Press enterGive the amount 20000Business area : VMHHText : Hold document testingPosting key : 50Account no. : 100000 (Equity share capital)Press enterAmount enters : * (Star)Business area : VMHHText : +From the menu select Document –> HoldGive the temporary document no. 123456 (give any number)Select hold document button Page 41
  42. 42. MAHESHNAIDU3. Delete / Complete hold document (tc is FB01L)Select hold document buttonSelect document list buttonKeep the cursor on document number 123456Select delete buttonselect yes buttonselect back arrow (F3)select document list button4. Hold document and complete document (FB01L)Select hold document buttonSelect document list buttonSelect document no 12345 (double click)Select choose buttonGive posting key : 40Account no. : 100000 Equity sharePress enterAmount Enter : * (Star)Business Area : VMHH (profit center)Text : +From the menu select document →Simulate and save button Page 42
  43. 43. MAHESHNAIDU Park Documents (This is used for approvals Cashier)Steps:1. Posting of packed document by cashier2. Informed to Sr. person for release –Be cashier3. Display packed document and change date and amount4. After change, inform to Cashier about approval5. Display changes to packed document 1. Posting of Parked Document Path: Accounting – Financial accounting – General Ledger- Posting-General document parking (F-65)Give the document date : Today dateDocument type : SACompany code : VMHPosting key : 40Account : 200100 (Cash account)Press enterAmount : 9999Business area : VMHHText : park document testingPosting key : 50Account : 100000 (Equity share capital)Press enterAmount enters : * (Star)Business area : VMHHText : +From the menu select – Document – Park document Page 43
  44. 44. MAHESHNAIDU 2. To check whether parking updates record or not:- A/C number : 400100 Company code : VMH Fiscal year : 2012 Select execute button Double click on cumulate balance amount 3. Informed to Senior Person for release parked documentFrom the menu select system –>short messageGive the title : Please release Doc.No.3Receipt user id of senior person (sap user)Recipient type : Select SAP logon nameSelect express mail check box (Screen down right side)Select send button (Shift+F8)From the menu select system –> Create session 4. Display parked document and change date and amount then release Path: Accounting –Financial accounting – General ledger-Document – parked documents- post / delete (FBV0)Select document list buttonGive the company code : VMHEnter by user ID : CashierExecute (F8)Double click on document no.3To change the dateSelect document header buttonChange document date and posting date to 5.10.2008Select back arrowSelect fast data enter button Page 44
  45. 45. MAHESHNAIDUChange amount 6000 Debit 6000 CreditSelect back arrowFrom the menu select document post 5. System messages send cashier about releaseFrom the menu select –System –>Short message.Title document no.3 releasedRecipient User Id of CashierRecipient typeSelect SAP logon nameSelect express mail check boxSelect send button (left side upper)From the menu select system –> Create sessionChange account group to Current liability & Provisions.Change short text to outstanding expenses4 .Display changes made to parked (released) document”Path: Accounting –Financial accounting – General ledger-Document - ParkedDocuments-Display changes (FBV5)Company code : VMHDocument No : 3Fiscal year : 2008Press enterSelect all changes buttonTO VIEW USER ID NAMEPATH “””MENU BAR →SYSTEM→USER ID →OWN DATA Page 45
  46. 46. MAHESHNAIDU FOREIGN CURRENCY TRANSACTIONS 1. Check exchange rate type Bank buying Exports G type Bank selling Imports / Expenditure B type Average rate MM /SD users’ type Path: SPRO-SAP Net weaver- General Settings – Currencies – Check exchange rate types Select position button Exchange rate type: B (enter B) Enter 2. Define translation rates for currency translation: Giving conversion factors for two currenciesPath: SPRO – SAP Net weaver- General settings – Currencies – Define translation Ratios for currency translationThe message select yes button.Select new entries buttonExchange rate type from to valid (from) Ratio (from) Ratio (to)G (Bank buying) USD INR 01.10.2008 1 1B (Bank selling) USD INR 01.10.2008 1 1M (Average rate) USD INR 01.10.2008 1 1Select save button or Ctrl+sPress enterCreate your requestShort text: G/L customization for VMH (description)Press enter to save in your request3. Enter exchange rates:Path: SPRO- SAP Net weaver- General settings- currencies – Enter exchangeratesForex TableWe can enter Daily quotations / Week end quotations / Month end quotations. Page 46
  47. 47. MAHESHNAIDUFor each day end for each type we can enter only one rate.Select new entries buttonExchange type Valid from R from currency Director Quotation ToG 10.10.2008 1 USD 47.00 INRB 10.10.2008 1 USD 47.50 INRM 10.10.2008 1 USD 47.10 INRPress enter and save button and enter to save in your request.Exchange rates entry at the End User Area:Path: Accounting – Financial accounting – General ledger-Environment – Currentsettings – Enter translation rates) (S_BSE_68000174)Select position buttonExchange rate type : gFrom currency : usdTo currency : inrValid from : 5.3.2012Foreign currency postings for end user area:SCENARIO :1 SCENARIO 2When exchange rate is not entered at When exchange rate is entered at thethe time of posting. Time of posting a. IF we don’t enter the rate at the time of posting, it takes rate from Forex table b. If take the latest date rate 01.10.2008 45 10.10.2008 47 Enter date : 15.10.2008 Posting date : 09.10.2008 c. To enter default exchange rate type based on document type. General ledger posting : SA Bank selling rate Purchase INV posting (FI purchases) : KR Bank selling rate MM Purchases : RE Bank selling rate Sales invoice posting (FI Sales) DR Bank buying rate SD sales RV Bank buying rate Page 47
  48. 48. MAHESHNAIDUIf we do not specify system takes average rate. 1. To enter default exchange rate type B (Bank selling rate) for document type ‘SA’Use the Tr. Code is OBA7Select type : SASelect details buttonUnder default values exchange rate type for foreign currency documents. Select B(Bank selling rate)Save 2. Posting of transaction (FB01L) Give the document date : To days date Type : SA Company code : VMH Currency : USD Rate : Blank Posting key : 40 Account : 400100 (salary) Press enter Give the amount : 1000 Business area : VMHH Text : Salary payment Press enter Posting key : 50 Account : 200100 (cash account) Press enter Amount : * Business area : VMHH Text : + From the menu select Document ->Simulate Select save button Page 48
  49. 49. MAHESHNAIDU Month end provisionOption 1: Accrual / Deferral document :Steps1. Creation of reversal reason and reversal reason should allow us to reverse on anyday.2. Enter accrual / Deferral documentsA) Rent Provision 08.10.2008B) Salary provision 31.10.20083. Reversal of accrual / deferral documents in one step1.Creation of reversal reason and reversal reason should any day.Path: SPRO- Financial accounting –General ledger accounting-Businesstransactions –Adjustment posting / Reversal - Define reason for reversalSelect new entries buttonReason : 11Text : Real / Deferral Reversal reason for VMHSelect neg. posting check box ■Select alternative position date check box ■Select save button or Ctrl+sSave in your request CREATION OF ACCURAL / DEFFERAL DOCUMENT (Rent provision)Path: Accounting – Financial Accounting – General ledger –Periodic processing –Closing – Valuate- Enter Accrual / Deferral Document (FBS1)Document date : Today dateType : SACompany code : VMHReversal reason : Select 11Reversal date : 1.11.2008 (next month’s) Page 49
  50. 50. MAHESHNAIDUPosting key : 40Amount : 400300 (Rent A/c)Press enterAmount : 50000Business area : VMHHText : Rent provision for OctoberPosting key : 50Account no. : 100500 (outstanding exp)Press enterAmount : *(star)Business area : VMHHText :+From the menu select document –>Simulate and save Salaries provision: (Tr. Code is FBS1)Document date : 3110.2008Posting date : 31.10.2008Type : SACompany code : VMHReversal reason : 11Reversal date : 01.11.2008Posting key : 40Account : 400100 (Salaries A/c)Press enterIgnore the warning message press enterGive the amount 100000Business area VMHHText : Salaries provision for the month of OctoberPosting key : 50Account : 100500 (outstanding exp.) Page 50
  51. 51. MAHESHNAIDUPress enterAmount : *Business area : VMHHText :+From the menu select document –> Simulate and save Reversal accrual / Deferral document ( display ) Path: Accounting – Financial Accounting – General Ledger – Periodic processing – Closing –Valuate – Reverse accrual / Deferral Document ( F.81)Give the company code : VMHReverse posting date : 01.11.2008Select text run check boxExecute (F8)Select reversal documents buttonSelect back arrowOPTION 2 : Open Item Management (FB01L) This is used vendors customers / Balance Sheet items where clearing is required. Wehave to select open item management check boxWhile crating the GL accounts Outstanding Expenses Salaries A/c 500000 Wagers A/c 300000Bank 25000 Rent a/c 25000We can see the account in 3 ways 1. Open items: Payable – Salaries and wages 2. cleared items : Paid rent and bank 3. All items : Payable + paid3. Scenarios1st Scenario 2nd Scenario 3rd Scenario Page 51
  52. 52. MAHESHNAIDUFull Clearing Partial clearing Residual items methodProvisional and payment –Same amounts A) Rent ProvisionDocument Date & posting date : 13.10.2008Type : SACompany code : VMHPosting key : 40Account no. : 400300 (Rent A/c.)Press enterGive the amount : 15000Business area : VMHHText : Rent provisionPosting key : 50Account no. : 100500 (outstanding exp)Press enterAmount : * (enter star)Business area : VMHHText :+From the menu select Document –> Simulate and saveB) How to view open item managed account transactions:Path: Accounting – Financial Accounting – General Ledger - Account – Display /Change line items (new) (Tr. Code is FAGLL03)Give the GL Account : 100500 (outstanding exp)Company code : VMHSelect open items radio buttonSelect normal items check boxSelect execute (F8) Page 52
  53. 53. MAHESHNAIDUOUT GONG PAYMENT WITH CLEARING:Path: Accounting – Financial Accounting – General Ledger - Posting – Outgoingpayments (F-07)Give the document date : Today’s dateType : SACompany code : VMHClearing text : outgoing paymentAccount Under bank data : 200100 (Cash A/c.)Business Area (profit center) : VMHHAmount : 15000Text : Outgoing paymentAccount under open item selection: 100500 (outstanding expenses)Amount type : S(S is default) (S: Stands for GL Accounts)Select process open items buttonSelect partial payment tabDouble click on payable amount 15000Document – > Simulate and saveHow to view open item account transactions Tr.Code is (FAGLL03)Give the GL Account no : 100500 (outstand expenses)Company code : VMHSelect cleared items radio buttonClearing data : Today’s dateSelect normal items check boxExecute (F8)Select back arrowSelect open item radio buttonExecute(-*- This symbol is open item (document no. below)) Page 53
  54. 54. MAHESHNAIDU We test how to view bill wise outstanding: Rent Provision (FB01L)Document date : Today dateType : SACompany code : VMHReference : 3456Posting key : 40Account No. : 400300 (Rent a/c)Press enterAmount : 40000Business Area : VMHHText : Rent provisionPosting key : 50Account No. : 100500 (Outstanding exp.)Press enterAmount : * (enter star)Text : +From the menu select Document –Simulate and saveOutgoing payment using partial clearing method: ( Tr. Code F-07) Document Date : Today’s Date Type : SA Company code : VMH Reference : 3456 Clearing text : Outgoing payment Account under bank data: 200100 (Cash a/c) Business area : VMHH Page 54
  55. 55. MAHESHNAIDUAccount : 5000Text : Outgoing paymentAccount under open item selections 100500 (outstanding exp)Select process open items buttonKeep the cursor on the amount field of line item against which we want to adjust.Select partial payment tabCreates payment amount columnDouble click amount 40000Double click on payment amount 40000From the menu select Document – >SimulateGives a message correct the marked Line itemsDouble click on blue font line itemsText enters : +Select save button or Ctrl +SGo and see open item account transactionsThe Transaction is code is FAGLL03Give the GL account : 100500 (outstanding Exp.)Company code : VMHSelect open items radio button.Select normal items check boxSelect execute buttonTo view bill wise outstandingSelect change layout button (Ctrl+F8)From the hidden fields columnSelect reference fieldSelect amount in local currency under column contain.Select left arrow or show selected field’s buttonSelect copy button Page 55
  56. 56. MAHESHNAIDUKeep the cursor on referenceSelect subtotal buttonTo make balance payment of 35000 and cleared provision and part payment (F-07)Give the document date : Today dateType : SACompany code : VMHReference : 3456Clearing Text : Outgoing paymentAmount under bank date : 200100 (Cash A/c)Business Area : VMHHAmount : 35000Text : Outgoing paymentAccount : Under open item selection 100500(outstanding exp)Account type :SSelect process open item buttonDouble click on provision 40000Double click on part payment 5000From the menu select document –> Simulate and saveGo and see open item managed account transactions (FAGLL03)Give the GL Account o. : 100500(outstanding exp)Company code : VMHSelect cleared items radio buttonSelect normal items check boxSelect execute button Page 56
  57. 57. MAHESHNAIDU Residual items method: Rent provision FB01LGive the document date : Today dateType : SACompany code : VMHPosting key : 40Account no. : 400300 (Rent account)Press enterAmount : 30000Business area : VMHHText : Rent provisionPosting key : 50Account no. : 100500 (outstanding exp)Press enterAmount : *Business area : VMHHText : +From the menu select Document ->Simulate and saveOutgoing Payment Using Residual Items Method: (F-07)Give the document date : SACompany code : VMHClearing Text : outgoing paymentAccount under bank date : 200100 (Cash a/c)Business area : VMHHAmount : 2000Text : outgoing paymentAccount type : S (default comes) Page 57
  58. 58. MAHESHNAIDUSelect process open item buttonAccount : Under open item selection 100500 (outstanding exp)Keep the cursor on the amount filed of the line item against which we wantadjust.Select residual items tabIt creates residual items columnDouble click on next amount 30000Double click on residual items amountFrom the menu select Document –> SimulateIt gives the message correct the marked line items.Double click on blue font line item.Text enters :+Select save buttonGo and see the open item managed account transactions (FBL3N):Give the GL Account no. : 100500 (outstanding exp.)Company code : VMHSelect open items radio buttonSelect normal items check boxSelect execute button REVERSELS1. Individual Document Reversal2. Reversal of Reversed document3. Mass Reversal4. Clearance Items Reversal Page 58
  59. 59. MAHESHNAIDU 5. Account Deferral document reversal 1. Individual Document ReversalPath: Accounting – Financial Accounting – General ledger – Document – Reverse– Individual Reversal (FB08)Give the document no. : 1Company code : VMHFiscal year : 2008Select 01 reversal reasonPosting date : BlankSelect display before reversal buttonSelect back arrowSelect save button or Ctrl+sFrom the menu select Document –>DisplaySelect Go to Display document Head button (F5)Double click on document no.1Select display document header button1. Posted Documents 1 2 3 4 5 6 Reversals for 1 7 Reversals for 22. Document type and no./ranges : OBA7Select type : SASelect details buttonNumber range : 01Reversal Doc.type : AB3. Document display : FB03Company code : VMHDoc. Type : SA original documents AB Reversed documents Page 59
  60. 60. MAHESHNAIDU 2. Reversal of Reversed Document To reverse Doc No.2 By mistake we have reversed Doc.No.1 and it has generated Doc.No.18 Use transaction code FB01L From the menu select post with reference Give the document no. : 18 Company code : VMH Fiscal year : 2008 Select generate reverse posting check box ■ Select display line items check box ■ Press enter Enter once again Change the text to reversal for Doc No.18 Press enter Text : + Press enter Select save button Press enter From the menu select Document ->Display Select display document header button 3. Mass Reversal A)To reverse more than one document at time we use mass reversal. B) The documents to be reversed can be continuous numbers or random numbers. Path: Accounting – Financial accounting – General ledger – Document – Reverse – Mass reversal (F.80)Give the company code : VMHTo reverse random numbersSelect multiple selection buttons beside document no. (-->)Under single valuesGive document no .2 4Select copy buttonReason for reversal 01 Page 60
  61. 61. MAHESHNAIDUSelect test run check box ■Select execute buttonSelect reverse documents button 4. Cleared Items Reversal 1. Go and see open item managed account transactions (FAGLL03) Give the GL Account Number 100500 (outstanding exp) Company code : VMH Select clear items radio button Select execute button 2. Reset cleared itemsPath: Accounting – Financial accounting – General ledger-Document –Reset clearitems (Trs.code is FBRA)Clearing document : 10Company code : VMHFiscal year : 2008Press enterSelect save button or Ctrl +SSelect resetting and reverse buttonReversal reason : 01Press enterWe get a message clearing 10 resetPress enterGo and see open item managed account transactions Tr code is FBL3NGive the GL Account no.100500 outstanding expensesCompany code : VMHSelect open item radio button ●Select execute button Page 61
  62. 62. MAHESHNAIDU INTEREST CALCULATIONSBalance Interest calculation Item interest calculationS Type P TypeGL Account Vendor / CustomersDefine interest calculation type: Path: SPRO- Financial accounting – General ledger accounting- Businesstransactions – Bank account interest calculation – Interest calculation Globalsettings – Define interest calculation typesSelect new entriesInterest indication : G1Name : 10% MonthlyInterest calculation type : Select S(Balance interest calculation (s)Press enter to save in your requestPrepare account balance interest calculation:Path: SPRO- Financial accounting – General ledger accounting- Businesstransactions – Bank account interest calculation – Interest calculation Globalsettings- prepare account balance interest calculation (Tr. Code OBAA)Select new entries buttonInterest calculation indicator : G1Interest calculation frequency : Select 01 (monthly)Calendar type : Select G (28,,,,,,,31/365)Output controlSelect balance plus interest check boxSelect save buttonPress enter to save in your requestCalendar TypeIn case of rupee loans we use G Calendar In case of foreign currency loans we use F calendar. Page 62
  63. 63. MAHESHNAIDUDefine reference interest rates:Path: SPRO – Financial accounting – General ledger accounting – Businesstransaction –Bank account interest calculation – Interest calculation –Definereference interest rates (Tr code is OBAC)Select new entries buttonRef int.rate : G2Long text : Credit balance 10% interestDescription also credit balance 10% interestDate from : 01.04.2008Currency : INRSelect save buttonPress enter to save in your requestSelect next entry buttonRef.int.rate : G3Long text : Debit balance 8% interestDescription : Dr. Bal 8% intDate from : 01.04.2008Currency : INRSelect save buttonPress enter to save in your requestDefine Time – Dependent TermsPath: SPRO – Financial accounting – General ledger accounting – Businesstransaction – Bank account interest calculation – Interest calculation- Define time– Dependent Terms (tc is OB81)Select new entries buttonInterest calculation indicator : G1Currency key : INR Page 63
  64. 64. MAHESHNAIDUEffective from : 01.04.2008Sequential number :1Terms : Select credit interest balance Interest CalculationRef.interst rate : G2Select save buttonPress enter to save in your requestSelect next entry button (F8)Interest calculation indication : G1Currency key : INREffective from : 01.04.2008Sequential number :2Term : Select debit interest balance interest CalculationReference rate : G3Select save buttonEnter Interest ValuesSame path as above (Tr code is OB83)Select new entries buttonReference interest rate : G2Valid from : 01.04.2008Interest rate : 10 (one month)Reference interest rate : G3Valid from : 01.04.2008Interest rate :8Select save buttonPress enter to save in your request Page 64
  65. 65. MAHESHNAIDUAssignment accounts for automatic postings:Path: SPRO- Financial accounting – General Accounting – Business Transactions– bank account interest calculation- Interest Posting – prepare GL Accountbalance interest calculation (Tr.Code OBV2)Select symbols buttonSelect account buttonChart of accounts : VMHPress enterAccount symbol : 0002 Interest rateCurrency : inrGL account : 400400Account symbol : 2000 GL Account (paid)Currency : inrG/L account : ++++++++++ (10 Times plus)(10 times + (plus) mean any account number)Select save button or Ctrl +SPress enter to save in your request End user areaOpen Posting period (OB52)To open posting periods for April 2008Select position buttonGive the posting period variant : VMHPress enterFor Variant : VMHFrom the period 1 is :1Select save button or Ctrl+sPress enter to save in your request Page 65
  66. 66. MAHESHNAIDUSBI rupee term loan receipt posting FB01L10.04.2008 SBI cheque date 10000012.04.2008 cheque deposit in bankDocument date :12.01.2008Posting date : 12.04.2008Interest calculation in SAP from 12.04.2008Whereas bank calculates from 10.04.2008We are giving value date 10.04.2008Now SAP also calculates interest from 10.04.2008Document date & posting date : 10.04.2008Type : SACompany code : VMHPosting key : 40Account : 200100 (Cash a/c)Press enterIgnore the warning message press enterAmount : 100000Business area : VMHHValue date : 10.04.2008Text : SBI Term loan receiptPosting key : 50Account key : 100300 SBI Rupee term loanPress enterAmount :*Business area : VMHHValue date : 10.04.2008Text :+From the new select document simulate and save.Term loan repayment (FB01L)Due date : 10.09.2008 Page 66
  67. 67. MAHESHNAIDUCheque date : 10.09.2008To bank credit in SBI books only on 12.09.2008 interest credit will be in our books10.09.2008SBI gives credit from 12.09.2008Cheque date : 07.09.2008Value date : 10.09.2008F-02Give the document date & posting date 07.09.2008Type : SACompany code : VMHCurrency : INRPosting key : 40Account no. : 100300 SBI rupee term loanPress enterIgnore the warning message press enterAmount : 10000Business area : VMHHValue date : 10.09.2008Text : SBI Term Loan RepaymentPosting key : 50Account : 200100 (Cash account)Press enterAmount enters : *Business area : VMHHValue date : 10.09.2008Text :+From the menu select document –>Simulate and save Page 67
  68. 68. MAHESHNAIDU Balance Interest calculations:Path: Accounting – Financial accounting – General ledger- periodic processing-Interest calculation-Balance interest calculation (F.52)Company code : VMHGive the GL account : 100300 ( SBI Rupee Term Loan)Calculation period : 01.04.2008 to 31.03.2009Select execute buttonSelect back arrowTo view line item wise interestSelect additional balance line check box ■Select execute buttonSelect bank arrowHow to give effect for floating rate of InterestInterest rate change from 10% to 12% from 01.06.2008On 100000 from 10/04/2008 to 31/05/2008 @10%On 100000 from 01.06.2008 to 09.09.2008 @12%On 90000 from 10/09.2008 to 31/03/2009 @12%Open one more session with SPROPath: SPRO- Financial accounting – General ledger accounting – Businesstransactions- Bank account interest calculation – Interest calculation- EnterInterest Values (OB83)Select new entries buttonReference interest rate : G2Valid from : 01.06.2008Interest rate : 12Select save buttonPress enter to save in your request come to the first sessionSelect save button and press enter to save in your requestCome to the first sectionSelect back arrowInterest postings to accounts: Page 68
  69. 69. MAHESHNAIDUChange the calculation period : 01.04.2008 to 30.04.2008Select post interest settlements check boxSelect update master records check boxSession name : VMHPosting to business area : VMHHPosting date of session : 30.04.2008Posting segment text : Interest for April 2008Select execute buttonTo view the batch input sessionFrom the menu select system – >Services –> Batch input SessionSelect session name : VMHSelect process buttonSelect display errors only radio buttonSelect process buttonWe get a message processing of batch input session completedSelect exit batch input buttonTo view the document posted use the (Tr. Code FB03)1. Simple interest 2. Compound interestPath: Accounting – Financial Accounting – General ledger – Environment – Userparameter- Editing options (Tr. Code is FB00)Select open items tabSelect selected items initially inactive check boxSelect save buttonCreation of 3 GL MastersA) SBI FC Term loan Secured loansB) Exchange again other incomeC) Exchange loss AdministrationTo check account groups for giving account no.OBD4Select position button Page 69
  70. 70. MAHESHNAIDUGive the chat of accounts : VMHPress enterNote the other income range 300100 to 300199DEFINE ACCOUNT PRINCIPLESPath: SPRO- Financial accounting (new)-Financial accounting global setting(new)-Ledgers-Parallel accounting-Define accounting principlesSelect new entries buttonAccounting principle :BName / Description of accounting principle. INDIAN ACCOUNTING STANDARDSPress enter to save in your requestAssignment accounting principle to ledger groupsSame path as aboveSelect new entries buttonAccounting principle : B1Target ledger group : 0LSelect save buttonPress enter to save in your requestDefine valuation methodsPath: SPRO- Financial accounting (new)- General ledger accounting (new)-Periodic processing – Valuate- Define valuation methodsSelect new entries buttonValuation method : VMH1Description : FC valuation bank selling method for VMHSelect always evaluate radio buttonDocument type : SAExchange rate type for debit balance : B (bank selling rate)Exchange rate type for credit balance :BSelect determine exchange rate of ratio button Page 70
  71. 71. MAHESHNAIDUSelect save buttonPress enter to save in your requestDefine Valuation AreasSame pathSelect new entries buttonValuation area : BAValuation method : VMH1Currency type : Select company code currencySelect save buttonPress enter to save in your requestAssign valuation areas and accounting principlesSame pathSelect new entries buttonValuation area : BAAccounting principle : B1Select save buttonPress enter to save in your requestPrepare automatic postings for foreign currency valuation:Path: Up to valuate the path is same-Foreign currency valuation-Prepareautomatic posting for foreign currency valuation (Tr code is OBA1)Double click on exchange rate difference using exchange rate keyGive you chart of accounts : VMHSelect change valuation area or right arrow button (F7)Give the valuation area : BAPress enterExchange rate difference key : USDexpenses account : 400301Exchange rate gains account : 300100Select save button or Ctrl+s Page 71
  72. 72. MAHESHNAIDUPress enter to save in your requestDelete ledgers (other than OL) for Ledger Group – OLApril –March OL Leading ledger (India)Jan- Dec G1 Non leading ledger 1(US)July – June GL Non leading ledger 2(Australia)At the time of posting – FI we don’t give ledger group it updates all the ledgersautomaticallyIndian accounting standards / US Accounting Australian accounting standards standards (US GAAP)FC revaluation Add to assetCreation of ledger groups OL G1Assign ledgers OL and GI G1Delete ledgers assigned to ledger group OL other than OLPath: SPRO-Financial accounting (new)- Financial accounting Global settings(new) – Ledger- Ledger-Define ledger group-Select ledger group: 0LDouble click ledger assignment folderSelect ledgers other than OLFrom the menu select deleteIgnore the message press enter and savePress enter to save in your requestAssign exchange rate difference key in GL Master (FS00)Give the GL 100301 SBI FC Term loanCompany code : VMHFrom the menu select GL Account changeSelect control data tabExchange rate difference key: Select USD Page 72

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