Time Management Fys Spring 2008


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Presentation for First-Year Seminar students on principles and importance of time management.

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Time Management Fys Spring 2008

  1. 1. GRAHAM GARNER FIRST-YEAR SEMINAR SPRING 2008, SECTION 8 Time Management: Managing Your College Schedule Adapted from “Thriving in College & Beyond,” by Joseph B. Cuseo, Viki Sox Fecas, and Aaron Thompson
  2. 2. How Do You Spend Your Time? <ul><li>College introduces new factors to your schedule </li></ul><ul><li>Less mandatory “seat time” </li></ul><ul><li>Less supervision </li></ul><ul><li>Four out of five work part-time </li></ul><ul><li>Time is money – budget it </li></ul>
  3. 3. Itemize: What do you need to do, and when? <ul><li>Map out how you spend your time </li></ul><ul><li>Identify wasted patches of time </li></ul><ul><li>Think of it like a grocery list </li></ul><ul><li>Keep an assignment booklet </li></ul><ul><ul><li>Include all assignments and due dates from all classes </li></ul></ul><ul><li>Keep a calendar </li></ul><ul><ul><li>Include your academic calendar, tasks and appointments </li></ul></ul><ul><ul><li>Keep it in clear view </li></ul></ul>
  4. 4. Prioritize: How do you rank importance? <ul><li>Urgency </li></ul><ul><ul><li>Tasks close to deadline should receive high priority </li></ul></ul><ul><li>Gravity </li></ul><ul><ul><li>Tasks with the most “weight” should receive high priority </li></ul></ul><ul><li>Divide into categories A, B, and C </li></ul><ul><ul><li>A: Essential, or “must do” </li></ul></ul><ul><ul><li>B: Important, or “should do” </li></ul></ul><ul><ul><li>C: Trivial, or “could do” </li></ul></ul><ul><li>Analysis, Evaluation and Synthesis </li></ul>
  5. 5. Develop a Time-Management Plan <ul><li>Long range </li></ul><ul><ul><li>Identify the deadline dates </li></ul></ul><ul><li>Mid range </li></ul><ul><ul><li>Identify intermediate dates to finish particular parts </li></ul></ul><ul><li>Short range </li></ul><ul><ul><li>Work backward to determine start dates </li></ul></ul><ul><li>Include reserve time for the unexpected </li></ul><ul><li>Include a balance of work and recreation </li></ul><ul><li>Be flexible </li></ul><ul><ul><li>It’s your plan – you own it, you run it; it doesn’t own or run you. </li></ul></ul>
  6. 6. Dealing with Procrastination <ul><li>75% of college students say they are procrastinators </li></ul><ul><li>Myth 1: “I work better under pressure.” </li></ul><ul><ul><li>Don’t confuse rapidity with quality; creativity takes time. </li></ul></ul><ul><li>Myth 2: “If I study early, I’ll forget it by test time.” </li></ul><ul><ul><li>Cramming loses REM sleep, where memory is formed </li></ul></ul><ul><li>Psychological causes: </li></ul><ul><ul><li>Fear of failure </li></ul></ul><ul><ul><li>Perfectionism </li></ul></ul><ul><ul><li>Fear of success </li></ul></ul><ul><ul><li>Indecisiveness </li></ul></ul>
  7. 7. Combating Procrastination <ul><li>Make the work meaningful </li></ul><ul><ul><li>Visualize your goals and connect them to your aspirations </li></ul></ul><ul><li>Make the work manageable </li></ul><ul><ul><li>Break larger tasks into smaller pieces </li></ul></ul><ul><li>Make starting as inviting or appealing as possible </li></ul><ul><ul><li>Start with the part you find most interesting </li></ul></ul><ul><li>Adjust your schedule to intercept procrastination </li></ul><ul><ul><li>Use enjoyable parts as incentive to complete other parts </li></ul></ul>
  8. 8. Combating Procrastination <ul><li>Organization matters </li></ul><ul><ul><li>Have the right materials in the right place at the right time </li></ul></ul><ul><li>Location matters </li></ul><ul><ul><li>Choose a place without distractions </li></ul></ul><ul><ul><li>Distractions come in two major forms: social or media </li></ul></ul><ul><li>Momentum matters </li></ul><ul><ul><li>It’s easier to finish a task than restart it </li></ul></ul><ul><ul><li>“ Closing the deal” can give you a sense of satisfaction </li></ul></ul>