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Trello - University of St Andrews web team

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How the University of St Andrews web team came to start using Trello from Fog Creek Software.

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Trello - University of St Andrews web team

  1. 1. at St AndrewsGareth J M SaundersWeb Architectgareth.saunders@st-andrews.ac.uk
  2. 2. Gareth J M SaundersWeb ArchitectUniversity of St Andrews blog.garethjmsaunders.co.uk stawebteam.wordpress.com twitter.com/garethjms twitter.com/stawebteam facebook.com/garethjmsaunders linkedin.com/in/garethjmsaunders
  3. 3. Outline1. Journey2. Trello—quick tour3. Demo—how we use it now
  4. 4. 2012Web Manager Web Architect Web Developer (Coming soon) Apprentice Web Editor Web Editor (Coming soon)
  5. 5. 2006-2008Web Manager Assistant Information Architect/ Web Manager
  6. 6. 2006-2008Web Manager Assistant Information Architect/ Web Manager
  7. 7. 2008Web Manager Assistant Information Web Software Architect/ Web Manager Developer
  8. 8. Growing backlog of projects
  9. 9. Adopted Agile in 2008
  10. 10. 2008Web Manager Assistant Information Web Software Architect/ Web Manager Developer
  11. 11. 2009Web Manager Assistant Information Web Software Architect/ Web Manager Developer Web Editor
  12. 12. Scrum task board
  13. 13. Tickets
  14. 14. Progress
  15. 15. Completed tickets
  16. 16. 2010Web Manager Assistant Information Web Software Architect/ Web Manager Developer Web Editor School Migration Project Officer
  17. 17. Limitations Post-it® notes are awfy wee. You need to be in the room to use it
  18. 18. Online tools
  19. 19. CriteriaFree—no budgetHostedSimpleCustomisableMultiple projects
  20. 20. Trial
  21. 21. Fixed workflow
  22. 22. 2011Web Manager Assistant Information Web Developer Architect/ Web Manager Web Editor School Migration Project Officer
  23. 23. 2011—restructureWeb and Portal Web Architect Web Developer Team Leader Web Editor Web Editor
  24. 24. Disaster!17 September 2011
  25. 25. Trello
  26. 26. Joel Spolsky / Fog Creek
  27. 27. What we liked about Trello / 1FreeNo fixed workflowVery customisableVery easy to move cardsbetween boards
  28. 28. What we liked about Trello / 2Work remotelyBigger than a Post-it® noteUnlimited boards, users, uploads*Private or public boardsProduct is improving * 10 MB file limit on each file uploaded
  29. 29. Trello development on Trello
  30. 30. Trial until Steve returned… …we’re still using it
  31. 31. New board
  32. 32. Lists
  33. 33. Cards
  34. 34. Open cardClick the card to open it…
  35. 35. Open cardTitle is editable. The (2)indicates Scrum/Agile storypoints value assigned tothat card.
  36. 36. Open cardDescription is editable(activity comments are not)
  37. 37. Assign existing labels fromhere. Or use the shortcutkeys 1-6.
  38. 38. Labels (1-6)
  39. 39. Colour blind?
  40. 40. Label colours
  41. 41. Open cardAssign members to thiscard, or cilck A to bring upthe dialog, or pressspacebar to assign to self
  42. 42. 10 MB per attachmentor board Open cardNo limit on number per cardNo account data storagelimit
  43. 43. Open cardKeep up to date with cardsyou are interested in, notjust your own
  44. 44. Open cardVote on feature ideas orwhich card should betackled next
  45. 45. Open cardYou can create multiplechecklists per card.Elements are moveablewithin lists, but notbetween lists
  46. 46. Open cardAssign a due date. No waycurrently to view all duedates within a board
  47. 47. Open cardView all activity (edits,comments, uploads, etc.).Activity entries are noteditable; uploads can bedeleted
  48. 48. Move cards within lists andboards, or between boards
  49. 49. Filter (1)
  50. 50. Filter (2)
  51. 51. Search
  52. 52. Shortcuts
  53. 53. Copy board
  54. 54. Chrome extensionsTrello Scrum Trello Boards
  55. 55. Story pointsPoints Duration0 5 minutes1 15 minutes2 30 minutes3 1 hour5 3 hours8 1 day13 3 days20 5 days
  56. 56. Demo
  57. 57. DemoWeb team admin
  58. 58. DemoProject board
  59. 59. Thank you Follow our adventures at: twitter.com/stawebteam stawebteam.wordpress.com gareth.saunders@st-andrews.ac.uk

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