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SharePoint – Intranet CMS?




Scottish Web Folk
University of Strathclyde   17th April 2009
Introduction
 Frank MacDonald
   Web Development Manager Heriot-Watt University
    www.hw.ac.uk
 Started February 2009
   ‘Web Refresh Project’
   SharePoint project collaboration & Intranet
 SharePoint since January 2007
   CMS unsuitable for Extranet / Intranet
   SAC http://share.sac.ac.uk
SharePoint - Introduction
 Microsoft Office SharePoint Server (MOSS)
   Collaboration platform
   A password-protected web accessible database of
    files and web pages that is accessed using a
    familiar Microsoft Office interface that allows
    advanced collaboration and document
    management features.
 WSS 3.0/MOSS 2007 Standard/Enterprise
   Campus agreement
   Licences <£1,000!
SharePoint - Versions
SharePoint - Roles
SharePoint @ HW
 Install in a day, configure in a lifetime…
 Centrally provided SharePoint platform to
  encourage schools, lower duplication & costs.
 Pilot project for managing SunGard Banner
  project.
 Structure to allow staff Intranet by stealth.
 Live site http://sharepoint.hw.ac.uk
SharePoint @ HW
Why discuss SharePoint?
 Is SharePoint a web CMS?
    Depends.
    Do you have .NET skill resources to adapt look
     www.napier.ac.uk Unlikely…
    Complex to configure, Ferrari
    Accessibility issues, AKS
 SharePoint is not a Web Teams responsibility
    Yes and no.
    Blurring of what is a web service and traditional IT
     infrastructure, conflict?
    Do you get involved in Intranet sites and custom
     applications? If yes then SharePoint is relevant.
Is SharePoint an Intranet
CMS?
 Yes!
Key SharePoint advantages
for Intranet
 Ease of use for developers & site owners.
 Simple, familiar, and consistent user experience.
 Microsoft Office integration.
 Document management bias.
 Audience and authentication based on Active
  Directory single sign on & groups.
 Team and project management content targeted at
  multiple audiences and content in same location.
 Announcements, alerts, custom lists, workflow,
  forms, calendars, workspaces to name but a few.
ECM / SharePoint CMS
Integration
 CMS Market consolidation, fewer standalone
  CMS
ECM / SharePoint CMS
Integration
 ECM definition…
ECM / SharePoint CMS
Integration
 SharePoint's role in ECM, is it ECM?
    No, ‘ECM lite’, it requires other products to function.
    “Though it covers a broad spectrum of capabilities, MOSS
     2007 is not yet a full enterprise content management (ECM)
     system. Organizations requiring advanced content
     management capabilities and process-centric applications
     will need to augment their capabilities with partner offerings,
     or deploy MOSS 2007 alongside an ECM system rather than
     as a replacement for it.” Gartner
 Nevertheless,
    Strong focus on SharePoint integration in CMS market.
    What business has the resource and discipline to introduce
     ECM?
    SharePoint introduces concepts of ECM to the workplace.
SharemyPoint
 SharePoint is relevant to Web Teams that manage an Intranet
  or want to investigate project collaboration / document
  management.
 It is ideal software for managing an Intranet, easy to use simply
  or quick to develop advanced features.
 Low cost approach for academic sector.
 Any CMS selection should strongly consider integration with
  SharePoint.
 However
     Watch out how SharePoint is resourced, admin to training.
     Do not underestimate the support required.
     Don’t run before you can walk, remove features until strategy in
      place.
     Maintaining high standards in the Intranet, if it is easy to use it may
      be easy to abuse!
Questions
 Do you think you will be involved with SharePoint?
 Do you have a central SharePoint Strategy at your
  institution?
 What is your ECM strategy?
 How do we deal with integration and functionality
  cross over of VLE, SharePoint, CMS and ECM!?

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SharePoint - Intranet CMS?

  • 1. SharePoint – Intranet CMS? Scottish Web Folk University of Strathclyde 17th April 2009
  • 2. Introduction  Frank MacDonald  Web Development Manager Heriot-Watt University www.hw.ac.uk  Started February 2009  ‘Web Refresh Project’  SharePoint project collaboration & Intranet  SharePoint since January 2007  CMS unsuitable for Extranet / Intranet  SAC http://share.sac.ac.uk
  • 3. SharePoint - Introduction  Microsoft Office SharePoint Server (MOSS)  Collaboration platform  A password-protected web accessible database of files and web pages that is accessed using a familiar Microsoft Office interface that allows advanced collaboration and document management features.  WSS 3.0/MOSS 2007 Standard/Enterprise  Campus agreement  Licences <£1,000!
  • 6. SharePoint @ HW  Install in a day, configure in a lifetime…  Centrally provided SharePoint platform to encourage schools, lower duplication & costs.  Pilot project for managing SunGard Banner project.  Structure to allow staff Intranet by stealth.  Live site http://sharepoint.hw.ac.uk
  • 8. Why discuss SharePoint?  Is SharePoint a web CMS?  Depends.  Do you have .NET skill resources to adapt look www.napier.ac.uk Unlikely…  Complex to configure, Ferrari  Accessibility issues, AKS  SharePoint is not a Web Teams responsibility  Yes and no.  Blurring of what is a web service and traditional IT infrastructure, conflict?  Do you get involved in Intranet sites and custom applications? If yes then SharePoint is relevant.
  • 9. Is SharePoint an Intranet CMS?  Yes!
  • 10. Key SharePoint advantages for Intranet  Ease of use for developers & site owners.  Simple, familiar, and consistent user experience.  Microsoft Office integration.  Document management bias.  Audience and authentication based on Active Directory single sign on & groups.  Team and project management content targeted at multiple audiences and content in same location.  Announcements, alerts, custom lists, workflow, forms, calendars, workspaces to name but a few.
  • 11. ECM / SharePoint CMS Integration  CMS Market consolidation, fewer standalone CMS
  • 12. ECM / SharePoint CMS Integration  ECM definition…
  • 13. ECM / SharePoint CMS Integration  SharePoint's role in ECM, is it ECM?  No, ‘ECM lite’, it requires other products to function.  “Though it covers a broad spectrum of capabilities, MOSS 2007 is not yet a full enterprise content management (ECM) system. Organizations requiring advanced content management capabilities and process-centric applications will need to augment their capabilities with partner offerings, or deploy MOSS 2007 alongside an ECM system rather than as a replacement for it.” Gartner  Nevertheless,  Strong focus on SharePoint integration in CMS market.  What business has the resource and discipline to introduce ECM?  SharePoint introduces concepts of ECM to the workplace.
  • 14. SharemyPoint  SharePoint is relevant to Web Teams that manage an Intranet or want to investigate project collaboration / document management.  It is ideal software for managing an Intranet, easy to use simply or quick to develop advanced features.  Low cost approach for academic sector.  Any CMS selection should strongly consider integration with SharePoint.  However  Watch out how SharePoint is resourced, admin to training.  Do not underestimate the support required.  Don’t run before you can walk, remove features until strategy in place.  Maintaining high standards in the Intranet, if it is easy to use it may be easy to abuse!
  • 15. Questions  Do you think you will be involved with SharePoint?  Do you have a central SharePoint Strategy at your institution?  What is your ECM strategy?  How do we deal with integration and functionality cross over of VLE, SharePoint, CMS and ECM!?