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Your Role as a Control Account Manager in the Integrated Baseline Review (IBR)

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Your Role as a Control Account Manager in the Integrated Baseline Review (IBR)

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The IBR is a joint assessment of the Performance Measurement Baseline (PMB) conducted by the government program manager and the contractor. The IBR is not a one-time event. It is a process, and the plan should be continually evaluated as changes to the baseline are made (modifications, restructuring, etc.).

The IBR is a joint assessment of the Performance Measurement Baseline (PMB) conducted by the government program manager and the contractor. The IBR is not a one-time event. It is a process, and the plan should be continually evaluated as changes to the baseline are made (modifications, restructuring, etc.).

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Your Role as a Control Account Manager in the Integrated Baseline Review (IBR)

  1. 1. YOUR ROLE AS A CONTROL ACCOUNT MANAGER IN THE INTEGRATED BASELINE REVIEW (IBR) As a CAM you’re the critical success factor in the IBR
  2. 2. What’s an Integrated Baseline Review?
  3. 3. What’s a Control Account Manager?  The Control Account Manager does what its name says: Manages the Control Account  What is a Control Account?
  4. 4. Project CAMs, Is Your Name Here?
  5. 5. The Participants in the IBR 5  Develop list of activities and intermediate milestones associated with control accounts.  Define the duration for each work activity.  Specify the labor, material, and subcontract resource assignments for each activity.  Specify risks, uncertainties, and to the extent possible, mitigation strategies.  Assure compliance with subcontracts.  Define framework for the resource-loaded schedules.  Entering activity information required for integration with the earned value reporting.  Performing time analysis and budget/cost calculations.  Work with CAM and PM to analyze schedule and budget to arrive at a credible Performance Measurement Baseline (PMB).  Update the PMB schedule  Update schedule forecast to the Estimate To Complete (ETC) to develop the new Estimate At Completion (EAC).  Collecting and entering schedule progress information into the scheduling program throughout the project lifecycle.  Provide schedule reports to CAMs and senior project management.  Establish project technical requirements and criteria.  Develop project work scope using design and engineering services to create a technical description.  Define WBS, WBS Dictionary, OBS, and RAM for control and reporting.  Work with customer and management to establish programmatic milestones.  Work with CAMs to establish intermediate milestones.  Work with CAMs and functional line management to identify the resources for the project.  Maintaining WBS, WBS Dictionary, OBS, and RAM as controlled documents.  Establish and mediate interfaces between control accounts.  Assure compliance with contract.
  6. 6. The IBR Team
  7. 7. Being a CAM is about managing the work in the Control Account (CA)  All CA management starts with answering the question “how much money do I have for this work?”
  8. 8. When the IBR is complete, what will we know about the program that we don’t know now? How will the Probability of Program Success (PoPS) improve by conducting the IBR? What does DONE look like for the IBR? 6 Exit Criteria for the IBR8 † Stephen Covey, Seven Habits of Highly Effective People
  9. 9. 1. Confirm the Work Scope Matches The Schedule9
  10. 10. 2. Confirm Schedule Is Credible 10
  11. 11. 3. Validate the Allocation Of Funds11
  12. 12. 4. Conduct a EVMS Assessment12
  13. 13. 5. Establish A Dialogue 13
  14. 14. 6. The Final Question 14
  15. 15. The mapping of IBR artifacts to the technical and schedule plans, focuses on the end state of the IBR to ensure a collaborative environment is established for program success. ‒ Ivan Bembers, IBR Lead, National Geospatial Intelligence Agency IBR Work Products15
  16. 16. IBR Work Elements 16 Feeds Shows
  17. 17. The Elements of the PMB Performance Measurement Baseline 2004 2005 2006 4 1 2 3 4 1 2 3 4 1 2 3 4 1 Scheduled Finish Baseline Finish Program Milestones Impact Baseline Impact No Impact Page 1 of 6 8/19/04 by Project Interface Milestones / Risk Items Report Standard Missile 3 Program Finish Baseline Finish Name Deliver To Owner Ahead/ Behind Status Total Slac 3/1/0512/18/03SW - Deliver Build 6.0 SoftwareSW -20 R -5 1/2/041/2/04HW - Deliver RPU & IMU for IDR-1HW 0 Y 784 1/30/041/30/04HW - Deliver RPU & IMU for IDR-2HW 0 Y 764 3/31/043/31/04HW - Deliver RPU & IMU for IDR-3HW 0 G 721 4/28/044/28/04HW - Deliver RPU & IMU for IDR-4HW 0 G 531 5/4/045/4/04HW - Deliver RPU & IMU for IDR-5HW 0 G 529 5/14/045/14/04Initial BLK I IOM Proofing CompleteIT&A0-0h- 0 G 381 5/17/045/17/04IT&A - Deliver EOM-1 and InertIT&A 0 G 523 5/28/045/28/04HW - Deliver RPU & IMU for IDR-SpHW 0 G 664 6/28/046/28/04SW - Conduct ASP In-Process0-0h-SW 0 G 494 8/16/048/16/04Receive Boeing Block I PVR0-0h-SE 0 G 625 8/23/048/23/04Receive Block IA GP for KW CIL fromSW0-0h- 0 G 469 8/23/048/23/04SW - Deliver Build 6.1 SoftwareHWSW 0 G 469 8/31/048/31/04Prop - Deliver TSRM For IDR-5IT&APROP 0 G 488 9/1/049/1/04Receive BLK I IOM-3A GS Kit48023.0-0h- 0 G 29 9/1/049/1/04Receive BLK I IOM-3A AS48023.0-0h- 0 G 28 9/3/049/3/04S2 Build 6.2 Provide Scenario0-0h- 0 G 383 9/7/049/7/04Release IOM-7 to CamdenIT&A 0 G 609 9/13/049/13/04S3 Build 6.2 Provide Scenario0-0h- 0 G 331 9/22/049/22/04F986-7 Available for Production GS144060-0 hrs- 0 G 335 Interface and Risk Items 2003 2004 2005 2006 2007 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Page 1 of 14 8/19/04 Intermediate View SM-3 Program Integrated Master Schedule Out Lev Name row 2Program Milestones 1 2Flight Test Program (CLIN 0001) 2 5Mission Flight Dates 3 5Initial Deployment Rounds - RFI 4 5SW - Complete FM-7 Software Update 5 5SW - Complete FM-8 Software Update 6 5SW - Complete FM-9 Software Update 7 5SW - Complete FM-10 (a) Software Update 8 5SW - Complete FM-11 Software Update 9 4FTR-11 10 6HW - Hardware For FTR-11 11 6Prop - Propulsion For FTR-11 12 6IT&A - Conduct Permit To Ship to WSMR for 13 6IT&A - FTR-11 Ready for RFI for FTR-11 14 4FT-Spare 15 5HW - Hardware For FT-Spare 16 5Prop - Propulsion For FT-Spare 17 3IDR Development 18 4IDR-1 19 BLK I IPR BLK IA Mfg IPR BLK IA CDR Blk IA IPR FM-7 FM-8 FM-9 FM-10(b) FM-10(a) FM-11 FM-12 1 2 3 45 Load Software into FM-7 Load Software into FM-8 Load Software into FM-9 Load Software into FM-10(a) Load Software into FM-11 Hardware For FM-10 (b) Propulsion For FM-10 (b) Permit To Ship For FM-10 (b) RFI For FM-10 (b) Hardware For FT -Spare Propulsion For FT-Spare Intermediate Schedule 2004 2005 A M J J A S O N D J F M Path 1 6d Path 2 19d Path 3 19d Path 4 28d Path 5 28d 8/19/04 FM-7 Critical Paths 1-5 to Milestone FM-7 Softw are Received for FQT FM-7 Update Softw are Test Plans FM-7 Perform Dry Runs FM-7 Conduct TRR FM-7 Perform FQT FM-7 Conduct FQT Data Review FM-7 Complete FQT High Priority Action Items Complete FM-7 Softw are Update IT&A - Retest & Encan for FM-7 IT&A - Conduct Delta Permit to Ship for FM-7 IT&A - Ready for RFI for FM-7 2/9 FM-7 Integration & Test ITD Actuals Aug 03 thru Aug 04 FM-7 Update Test Scenarios FM-7 Update Test Evaluation Scripts Functional Design ITD Actuals Aug 03 thru Aug 04 Support FM-7 Sep 2004 - Dec 2004 Support FM-7 Jan 2005 - Feb 2005 HIL ITD Actuals Aug 03 thru August 04 Complete HIL Block I Upgrades to Support Next Block 1 Flig PerformPre Flight Analysis to Support FM-7 PerformHIL Analysis to Support FM-7 HIL Analysis Data to Support FM-7 MCP SE- Conduct Mission Control Panel (MCP) for FM-7 Critical Path Analysis FY03 FY04 FY05 FY06 FY07 FY08 FY09 2003 2004 2005 2006 2007 2008 2009 Missile Del by CY 5 8 14 20 24 3 CUM 5 13 27 47 71 74 Missile Del by FY 5 6 12 18 24 9 CUM 5 11 23 41 65 74 SM-3 Missile Program Schedule - 06/14/04 AEGIS BMD Buy Missiles Blk I (IDR) & CY05 Blk I CY06 & CY07 Blk IA CY08 BLK IA Deliver Missiles Blk I (IDR) & CY05 Blk I CY06 & CY07 Blk IA CY08 BLK IA Flight Tests Missile Reviews 11 ATP 8 LLM 10 ATP 3 LLM 10 ATP3 Phase I LLM 10 Phase II LLM & ATP 3 LLM 10 ATP 1 1 1 1 1111 11 1 11 1 1 11111 111111 1111222 22222 22222222222221 11 FM-4 6 FM-5 12 FM-6 2 FTM 04-1 5 FTM 04-2 9 FTM 04-3 33 FTM 06-1a/1b 999 FTM 06-2a/2b/2c 32 FTM 06-3a/3b 9 FTM 06-4 4 FTM 08-1 9 FTM 08-2 2 FTM 08-3 8 FTM 08-4 9 JCTV-1 2 JFM-1 3 BlkI IPR 5 BlkI CDR 9 BlkI Mfg IPR 9 BlkIA Mfg IPR 10 BlkIA CDR & SDACS 3 Blk I/IA IPR 8 BlkIA Delta SRR 9 BlkIA Delta CDR SM-3 Block IA Prepared by: Lana Becker Date Prepared: 23 July 2004 Revision: 2.1 Planned for PR05 SM-3 Block I Unclassified Qty -12 Qty -20 Qty - 27 Qty - 6 Master Schedule CAM View Detail Schedules
  18. 18. Earned Management System Deployment Performance Measurement Baseline Development The Road to IBR 18 Schedule Baseline Cost Baseline Technical and Programmatic Risk Pre-IBRDRAFT IMS DRAFT PMB CAM Training CAP + CAM Note Book CAP Baseline CPR Dry Run Gaps & REQM IPM 2010 Selectio n EVMS Roll Out 1st Integration 1st Sys Demo OT&E Pre-Val Review RFA Corrections PMB of CLIN0001/05 ANSI-748-B Criteria SD DRAFT Work Instructions SD Walk Through SD Rollout RFA Fix CAM Prep Xfer to PGM EVMS Ready PMB Ready for IBR

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