Project management week 3 for students

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  • What do you see here?
  • What do you see here?
  • Look at Figure 8.1 from Verhaar
  • Project management week 3 for students

    1. 1. PROJECT MANAGEMENT Schedules Week 3 Propedeuse ICM 2011-2012 School of Communication & Media - INHOLLAND
    2. 2. <ul><li>Why do projects require a time schedule ? </li></ul><ul><li>to organise activities </li></ul><ul><li>http://www.west8.nl/projects/rotterdam_centraal_station/ </li></ul><ul><li>http://www.rotterdam.nl/rotterdamcentraal </li></ul><ul><li>- to determine the duration and staffing costs of the project </li></ul><ul><li>to monitor progress </li></ul><ul><li>to make adjustments along the way </li></ul><ul><li>http://www.youtube.com/watch?v=Q4SD2m4NOVg </li></ul>
    3. 3. <ul><li>How do you decide which activities are required for your project? (Grit, p 81): </li></ul><ul><li>Consider </li></ul><ul><li>- come up with as many ideas as possible, always thinking of the end product </li></ul><ul><li>Research </li></ul><ul><li>- literature and other previous projects </li></ul><ul><li>Consult </li></ul><ul><li>- ask other project members, experienced project managers and/or the client </li></ul><ul><li>Create a Work Breakdown Structure </li></ul><ul><li>-containing a schematic overview of project activities </li></ul>
    4. 4. <ul><li>Name 3 professional planning techniques </li></ul>A. Gantt or Bar Chart B. Network Plan/Diagram C. Script
    5. 5. BAR CHART (simple)
    6. 6. BAR CHART (complex)
    7. 7. <ul><li>The Gantt Chart includes </li></ul><ul><li>Google </li></ul><ul><li>A short description of phases and/or activities </li></ul><ul><li>(left column) </li></ul><ul><li>(Names of personnel responsible for activities) </li></ul><ul><li>(second column from the left) </li></ul><ul><li>General project information </li></ul><ul><li>(top) </li></ul><ul><li>Time scale (day, week, month, hour, etc.) </li></ul><ul><li>(below general information) </li></ul><ul><li>Time bars and milestones </li></ul><ul><li>(main area) </li></ul>
    8. 8. <ul><li>Gantt Chart terms: </li></ul><ul><li>Time Bar </li></ul><ul><li>estimated time of activity </li></ul><ul><li>horizontal bars </li></ul><ul><li>Milestones </li></ul><ul><li>- important moments, deadlines or products </li></ul><ul><li>circles, triangles or diamonds </li></ul><ul><li>The Critical Path </li></ul><ul><li>these activities must be completed by their deadline or the project deadline will be in jeopardy. </li></ul><ul><li>Critical path method - Wikipedia, the free encyclopedia </li></ul><ul><li>vertical dotted line between bars and milestones </li></ul>
    9. 9. Gantt Chart terms: Dependant Activity: - can only be carried out after another activity is completed Critical Activity: - an activity whose duration affects the duration of the entire project (no slack time) Position Line: - shows a snap shot of the progress (i.e. today) ASAP ALAP (e.g. spending money)
    10. 10. <ul><li>B. Network Planning </li></ul><ul><li>Use a circle for: </li></ul><ul><li>starting and finishing point </li></ul><ul><li>Rectangles indicate: </li></ul><ul><li>-milestones </li></ul><ul><li>Arrows show: </li></ul><ul><li>-dependencies and activities </li></ul><ul><li>(duration is shown above the arrow) </li></ul><ul><li>Seen easily: </li></ul><ul><li>dependancy between activities </li></ul><ul><li>Not clear: </li></ul><ul><li>duration of activities </li></ul>
    11. 11. Step-By-Step Plan for drawing a Network Diagram (Grit) Step 1: Start from the table of activites Step 2: Draw a rectangle for every activity Step 3: Starting from the circle, draw an arrow to each of the activities Step 4: Draw rectangles for all other milestones and connect them to the preceding activity with an arrow
    12. 12. Step-By-Step Plan for drawing a Network Diagram (Grit) Step 5: Indicate the code (A, B, etc.) in all circles and rectangles Step 6: Indicate the duration of the activity above the arrows (7 days, 1 month, etc.) Step 7: Determine The Critical Path by checking the duration of each paths. The longest path = The Critical Path
    13. 13. Step-By-Step Plan to derive a Bar Chart from a Network Diagram (Grit) Step 1: Draw a horizontal time scale (slightly longer than actual duration Step 2: Draw “strips’’ or bars for each activity along The Critical Path longer duration = longer strip The Critical Path = darker strips = top left to bottom right Step 3: Add bars for the other activities, including dependent activities Step 4: Indicate “slack’’ with dotted lines Step 5: Indicate dependencies with vertical lines
    14. 14. Step-By-Step Plan for a Bar Chart (Verhaar) Step 1: Determine the start and end date Step 2: Divide into phases Step 3: Find logical groupings of tasks Step 4: Construct a preliminary overview of activities
    15. 15. <ul><li>What are the phases of a project? </li></ul>Verhaar (events): Grit (general): Initiative Phase Concept Preparation Phase Definition Development Phase Design (Production Phase) Preparation Performance Phase Execution Evaluation Phase Aftercare
    16. 16. Step-By-Step Plan for a Bar Chart (Verhaar) Step 5: Put an overview of activities in the plan (general, detailed, or a mix) Step 6: Determine who will do what Step 7: Determine the calendar scale Step 8: Estimate time frame of each activity Step 9: Mark milestones & deadlines
    17. 17. Step-By-Step Plan for a Bar Chart (Verhaar) Step 10: Introduce relationships and determine…. The Critical Path Step 11: Close the planning Step 12: Make the plan definite Step 13: Establish progress control
    18. 18. <ul><li>C. Script </li></ul><ul><li>Use when: </li></ul><ul><li>- activities become concrete </li></ul><ul><li>- exact precision is required </li></ul><ul><li>often part of the production or performance phase of a project </li></ul>
    19. 19. Read : Verhaar, Chapters 2,3,4, (10 & 11 recommended) Grit, Chapters 2,3 Write 2 questions with answers from each chapter, due week 5 Project group 1: Verhaar, Chapter 1,2, Grit, Chapter 10, 11, 12 Project group 2: Verhaar, Chapter 3,4, 6 Grit, Chapter 8, 9 Project group 3: Verhaar, Chapter 7, 8, 9 Grit, Chapter 6, 7 Project group 4: Verhaar, Chapter 11, 12, 13 Grit, Chapter 4,5 For next week:
    20. 20. Read : Verhaar, Chapters 2,3,4, (10 & 11 recommended) Grit, Chapters 2,3 Write 2 questions with answers from each chapter, due week 5 Project group 1: Verhaar, Chapter 1, 2 Grit, Chapter 10, 11, 12 Project group 2: Verhaar, Chapter 3, 4, Grit, Chapter 7, 8, 9 Project group 4: Verhaar, Chapter 6, 7, 8 Grit, Chapter 5, 6 For next week (IMEMB):
    21. 21. Read : Verhaar, Chapters 2,3,4, (10 & 11 recommended) Grit, Chapters 2,3 Write 2 questions with answers from each chapter, due week 5 Project group 5: Verhaar, Chapter 10, 11 Grit, Chapter 3, 4, Project group 6: Verhaar, Chapter 12, 13 Grit, Chapter 1, 2 For next week:

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