A Project Team With Suspect Time
Management Skills – What to Do?
Francis Wade
Framework Consulting
Caribbean “Time
Management”
• Anthony Hylton case
A Wide Variation in Skills
• “Confirming” a meeting
Not Taught to
Assess Time
Management
Skills
You Wish…
You
PMP
CAMP PgMP
PMI-RMP
OPM3
Your Reality
???? ??
?
?
Who Are
These
People?
From…
Being a
Hapless
Victim
To… Having a
Strategy to
Mitigate Risk
and Shape
Behaviour
“Confirming” a
Meeting
Generic Gerry
Gerry’s Time
Management Profile
• he doesn’t have a time
management problem
• better than average
• smartphone and tablet
...
Exercise:
What Do You Really
Want to Know about
Gerry?
A Matter of Character?
• Habits
• Practices
• Behaviour
• Laziness
• Commitment
• Motivation
• Smart-ness
• Discipline
• C...
We Need a
Definition
Time cannot be
managed
Definition
A time demand is an
individual commitment
to complete an action in
the future.
Time Demands
(responsibility)
vs.
How Do You Evaluate Performance?
2 choicesInformal Formal
Checklist
 Inbox Health
 Multitasking Habits
Informal
How Lean is Their Inbox? Zero?
Informal
Multi-Tasking
• BBC graphic or a video clip?
Informal
Checklist
 Inbox Health
 Multitasking Habits
 What are Some Other
Items?
Informal
Informal
Claessen’s 5 Styles
Quiz:
1. What’s their rank order?
2. What’s their frequency?
Informal
1.
2.
3. 4.
5.
Style 1
Style 2
Style 3
Style 4
Style 5
Exercise 1: Rank Order them in terms
of productivity – lowest first
5.
Rank
Ordered –
Low to High
Exercise 1: Rank Order them in terms
of frequency – lowest first
5.
Frequency
31%
17%
13%
17%
23%
Generic
Gerry
You have
discovered…
Exercise: What do you do?
2 choices
Informal Formal
A Bad OptionFormal
A Better Option
1. Individual self-
assessment
2. Personal Planning
3. Support from a
Line-Manager and/or
Project Manager
...
Assessment
Tools
used in
A Sample Profile
Current Distribution – Jamaica /
Trinidad
99%
1%
0% 0%
You don’t
need to stay in
the dark
Summary
Insight via Assessment Tools
Mitigate
Aggressively
Succeed!
To Receive Further Inform
46
Minnie Mouse minnie@disney.com
John Smith-Ramlogan john@tstt.net
To win a free
scholarship to...
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How to Lead a Project Team with Suspect Time Management Skills

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<audio> At a recent Project Management Institute Conference in Trinidad and Tobago I gave a speech entitled: How to lead a Project Team with Suspect Time Management Skills.

The speech ran for an hour and included a number of resources that I put together that including a white paper and also the audio to this speech.

The speech dealt with advanced techniques that project managers can use to mitigate the risk presented by team members who have weak skills in time management. How can their skills be assessed quickly, and what kinds of behaviours should a project manager watch for? How can an environment be created in which time management skills are openly improved so that project managers don't simply become victims of poor performance by team members?

You can access both the white paper and the audio via the following link: http://perfect.mytimedesign.com/calling-all-project-managers/

Also, take a moment to join my mailing list for project managers with an interest in this topic - individual time management skills on project teams: http://perfect.mytimedesign.com/bill-as-pm/

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  • Why is it that project managers have a tough time working with team members with suspect time management skills? Are we in the Caribbean especially afflicted in some way that make the job of Project Management even harder?
  • DOUBTS - How many of you have felt doubts about team members time management skills? ACTED ON – How many of you changed your assignments as a result??
  • Deadline History Lateness Life Balance Scheduling Methods
  • 2-5-4-1-3
  • Pair share
  • Lights! Camera! Action!
  • How to Lead a Project Team with Suspect Time Management Skills

    1. 1. A Project Team With Suspect Time Management Skills – What to Do? Francis Wade Framework Consulting
    2. 2. Caribbean “Time Management” • Anthony Hylton case
    3. 3. A Wide Variation in Skills • “Confirming” a meeting
    4. 4. Not Taught to Assess Time Management Skills
    5. 5. You Wish… You PMP CAMP PgMP PMI-RMP OPM3
    6. 6. Your Reality ???? ?? ? ?
    7. 7. Who Are These People?
    8. 8. From… Being a Hapless Victim
    9. 9. To… Having a Strategy to Mitigate Risk and Shape Behaviour
    10. 10. “Confirming” a Meeting
    11. 11. Generic Gerry
    12. 12. Gerry’s Time Management Profile • he doesn’t have a time management problem • better than average • smartphone and tablet • taught himself everything he knows about time management • read a few books but they didn’t help
    13. 13. Exercise: What Do You Really Want to Know about Gerry?
    14. 14. A Matter of Character? • Habits • Practices • Behaviour • Laziness • Commitment • Motivation • Smart-ness • Discipline • Culture • Nationality • Race, etc. 14 vs.
    15. 15. We Need a Definition Time cannot be managed
    16. 16. Definition A time demand is an individual commitment to complete an action in the future.
    17. 17. Time Demands (responsibility) vs.
    18. 18. How Do You Evaluate Performance?
    19. 19. 2 choicesInformal Formal
    20. 20. Checklist  Inbox Health  Multitasking Habits Informal
    21. 21. How Lean is Their Inbox? Zero? Informal
    22. 22. Multi-Tasking • BBC graphic or a video clip? Informal
    23. 23. Checklist  Inbox Health  Multitasking Habits  What are Some Other Items? Informal Informal
    24. 24. Claessen’s 5 Styles Quiz: 1. What’s their rank order? 2. What’s their frequency? Informal 1. 2. 3. 4. 5.
    25. 25. Style 1
    26. 26. Style 2
    27. 27. Style 3
    28. 28. Style 4
    29. 29. Style 5
    30. 30. Exercise 1: Rank Order them in terms of productivity – lowest first 5.
    31. 31. Rank Ordered – Low to High
    32. 32. Exercise 1: Rank Order them in terms of frequency – lowest first 5.
    33. 33. Frequency 31% 17% 13% 17% 23%
    34. 34. Generic Gerry You have discovered…
    35. 35. Exercise: What do you do?
    36. 36. 2 choices Informal Formal
    37. 37. A Bad OptionFormal
    38. 38. A Better Option 1. Individual self- assessment 2. Personal Planning 3. Support from a Line-Manager and/or Project Manager Formal
    39. 39. Assessment Tools used in
    40. 40. A Sample Profile
    41. 41. Current Distribution – Jamaica / Trinidad 99% 1% 0% 0%
    42. 42. You don’t need to stay in the dark Summary
    43. 43. Insight via Assessment Tools
    44. 44. Mitigate Aggressively
    45. 45. Succeed!
    46. 46. To Receive Further Inform 46 Minnie Mouse minnie@disney.com John Smith-Ramlogan john@tstt.net To win a free scholarship to NewHabits or book: Drop your business card Stay in touch

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