NAAL Statewide Digitization Program


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Presented by Sue Medina and Aaron Trehub at the Collection Development and Resource Sharing Conference in Tallahassee, Florida

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  • The Network of Alabama Academic Libraries (NAAL), a self-governed, statewide consortium representing the libraries of the public and private non-profit colleges and universities in Alabama. We have two statewide digitization programs: AlabamaMosaic which seeks to make our unique treasures accessible online and the Alabama Digital Preservation Network (ADPNet) which seeks to preserve locally created digital content. NAAL was established in 1984 to coordinate academic library resource sharing to assure that Alabama’s students, faculty, and other researchers would obtain the information needed for successful instruction and research. Its vision is based on the concept of an “Alabama Research Collection” with users having access to needed information regardless of where the material is held or the user is located. Its programs responds to these Janus Challenge topics: Acceleration of transition from print to electronic collections Importance of defining and building core collections Expansion of library partnerships and redefinition of the library marketplace for the licensing of electronic resources Development of mechanisms to archive print and digital content The best thing we do in NAAL is share poverty, and our hallmark seems always to be that we have little money. As a result we do a lot with very little new, ongoing funding. We believe our strategies have application for other groups of libraries facing the same challenges.
  • NAAL Statewide Digitization Program

    1. 1. Research Universities Alabama A&M Auburn UA UAB UAH USA Cooperative Members Regional Universities Network of Alabama Academic Libraries Affiliate Institutions (Four-year colleges)
    2. 2. <ul><li>NAAL Principles </li></ul><ul><li>Keep it simple </li></ul><ul><li>Keep it cheap </li></ul><ul><li>Make digitization a regular and routine part of the library’s ongoing program </li></ul><ul><li>Keep project participants responsible for own activities </li></ul><ul><li>Seek low maintenance and low administrative costs </li></ul><ul><li>Rely on existing structures and relationships </li></ul>NAAL Statewide Digitization Program
    3. 3. <ul><li>NAAL is governed by an Advisory Council and this Council oversees all programs </li></ul><ul><li>Alabama Mosaic Users Group meets twice yearly to provide advice – anyone interested may participate </li></ul><ul><li>ADPNet has more formal oversight </li></ul><ul><li>Governance policy and technical specs are posted on ADPNet Web site: </li></ul>NAAL Statewide Digitization Program Program Oversight
    4. 4. AlabamaMosaic repository of digital materials on Alabama's history
    5. 5. Alabama Dept. of Archives & History* Alabama Folklife Association Alabama State Council on the Arts Alabama State University* Auburn University Birmingham Public Library* Mobile Municipal Archives Faulkner University Florence-Lauderdale Public Library Gadsden Public Library Huntsville Madison County Public Library Jacksonville State University Maxwell-Gunter Air Force Base – Air University Mobile County Archives Montgomery City-County Public Library* Samford University Spring Hill College Talladega College Trenholm State Technical College Troy University Tuskegee University University of Alabama* University of Alabama at Birmingham* University of Montevallo University of North Alabama* University of South Alabama University of West Alabama *AlabamaMosaic links to locally-installed CONTENTdm AlabamaMosaic Contributors
    6. 6. John D. Freeman Herbarium Auburn University <ul><li>Alabama State Flower </li></ul><ul><li>Camellia japonica L. </li></ul><ul><li>“ Specimens of the state flower and the state wildflower shall be deposited in the Auburn University Herbarium” </li></ul>
    7. 7. We are not strangers to disasters. We regularly enjoy: FLOODS FIRES TORNADOS And of course HURRICANES
    8. 8. Hurricane Landfalls: Gulf of Mexico, 1916 - 2005
    9. 9. Hurricane Frederic September 1979
    10. 10. We enjoy unnatural disasters, too! We have the usual construction miscues and the occasional broken water pipe. Our rule of Thumb: --if it can break – it will —if it has water – it will flood the library.
    11. 11. <ul><li>Digital preservation combines policies, strategies and actions to ensure access to reformatted and born-digital content regardless of the challenges of media failure and technological change. The goal of digital preservation is the accurate rendering of authenticated content over time. </li></ul><ul><li>From “Definitions of Digital Preservation,” Preservation and Reformatting Section, Working Group on Defining Digital Preservation ALA Annual Conference, Washington, DC, June 24, 2007. See: </li></ul>
    12. 12. <ul><li>National Leadership </li></ul><ul><li>Grant: 2006-2008 </li></ul><ul><li>PURPOSE : to test the feasibility of adopting LOCKSS (Lots of Copies Keeps Stuff Safe) to establish a state-based, distributed, low cost, model for the long-term archival preservation of locally-created digital assets. </li></ul>
    13. 13. public information website http://
    14. 14. ADPNet: a private LOCKSS network
    15. 15. <ul><li>LOCKSS = L ots O f C opies K eep S tuff S afe </li></ul><ul><li>Based at Stanford University </li></ul><ul><li>Designed originally to preserve commercial e-journals (public LOCKSS network) </li></ul><ul><li>Distributes and supports open source software </li></ul><ul><li>Now adapted to preserve locally created digital content (private LOCKSS network) </li></ul><ul><li>Easy to install and maintain </li></ul><ul><li>Simple, robust, and secure </li></ul><ul><li>Excellent technical support </li></ul>
    16. 16. <ul><li>Seven </li></ul><ul><li>ADPNet </li></ul><ul><li>LOCKSS </li></ul><ul><li>Servers </li></ul><ul><li>Academic Library </li></ul><ul><li>State Archives </li></ul>Auburn Univ Univ of Alabama at Birmingham Univ of Alabama Spring Hill College Univ of North Alabama Troy Univ State Archives
    17. 17. HOW ADPNet WORKS Iron Systems A210 Server P4 2.80 Ghz processor 1 GB memory 1 TB of storage (2 x 500GB) CD-ROM drive OpenBSD 4.0 Sliderails for A-Class iServer $1,430 each plus shipping Upgraded storage capacity two 750 GB high performance drives -$170 plus shipping “ Configuring a LOCKSS Box” ( 5 minute YouTube video )
    18. 18. <ul><li>ADPNet currently contains 41 digital collections (“archival units”) from all seven member institutions </li></ul><ul><li>Over 300 gigabytes harvested to date </li></ul><ul><li>Network capacity: 1.5 terabytes (with plans to grow) </li></ul><ul><li>Plenty of room for more collections </li></ul><ul><li>More collections on the way, including audio and video files </li></ul>
    19. 19. Costs <ul><li>I want one…..what do I need? </li></ul><ul><li>Partners – a minimum of 6 sites </li></ul><ul><li>Hardware: LOCKSS server and Web server </li></ul><ul><li>Upgrades as network grows </li></ul><ul><li>Staff time: typically several hours per month to monitor the network, add content, communicate with other members </li></ul><ul><li>LOCKSS Alliance Fee </li></ul>
    20. 20. <ul><li>Long term storage </li></ul><ul><li>Dark archive – in reference to data storage, a “dark archive” is one that cannot be accessed by any users. Access to the data is either limited to a set few individuals or completely restricted to all. The purpose of a dark archive is to function as a repository for information that can be used as a failsafe during disaster recovery. </li></ul><ul><li>A dark archive is generally meant to be used for the preservation of content that is accessible elsewhere </li></ul><ul><li>Reliable and trusted </li></ul><ul><li>Redundant </li></ul><ul><li>Stable </li></ul>
    21. 21. <ul><li>LOCKSS preserves all formats and genres in its original format and dynamically migrates the content to a newer format, if required, when the preserved content is needed for other uses. </li></ul><ul><li>This solution offers significant advantages, see: </li></ul><ul><li>ADPNet members can request assistance from the LOCKSS staff should cached content need to be migrated to another format. </li></ul>
    22. 22. <ul><li>OUR CHALLENGES </li></ul><ul><li>Building awareness about digital preservation </li></ul><ul><li>Creating demand for a digital storage solution </li></ul><ul><li>Increasing participation </li></ul><ul><li>Possible exception from LOCKSS Alliance fee for small, poorly resourced institutions </li></ul><ul><li>Increasing storage capacity </li></ul><ul><li>Sustaining ADPNet long-term </li></ul>
    23. 23. <ul><li>Sue Medina </li></ul><ul><li>Director </li></ul><ul><li>Network of Alabama Academic Libraries </li></ul><ul><li>334-242-2211 </li></ul><ul><li>[email_address] </li></ul><ul><li>Aaron Trehub </li></ul><ul><li>Chairman, ADPNET Steering Committee </li></ul><ul><li>Director of Information Technology </li></ul><ul><li>Auburn University Libraries </li></ul><ul><li>334-844-1716 </li></ul><ul><li>[email_address] </li></ul>