1 Pn P Primer


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1 Pn P Primer

  1. 1. I I T I I /'{if.irif rJ I I I I I I I I I
  2. 2. ONTENTS Inrnooucrror....... 1 f. A.What is Pondo ng Pinoy? B. lo Pondo ng Pinsy a church foundation? II. Pnoanem Couporrws.......3 A.What are thcthrce main components of PnP? B. What are the objectives of the educaoon program? C. How is the education component organized? , D. What is nreant by collectior of :he! crrumbsltt E. Wh* ate fin steps reguired for daspositins in PnP participating banks? - F. How is.the distribution cf thsttcr.tmbst' organizedl C. How does PnP do promctions? III. OncrrtzATror.......7 A, How is PnP organized? B. What is the work of the PnP desk in the loaal diocesel C. Who are the corrent members of PnP? XV. PrP FuroroPno:rcrs.. .....t 2 quot; quot;t A,Whatrqesof proie*sdoesPnPfund?
  3. 3. I'. e. Who may apply for PnP fundins? C. Whae are tho limitations of PnP funding? D. Who apprwirs PnP proiects? E, What ate the irnportant guidelines for PnP proients'! What is the approval procesi? F, G. What documonts are to be subrnitted? H, What other proiect guidalinar and conditions must PnP proiects follow? l. What is the role of the PnP Coordinator for yoless fmded in their diocese? f . What is the prcr*,ss fut rcJeasing funds? l( How will PnP yoie*s be monitored? t V. Frecsxrp Pnocner,rs.. .....22 A. What is a flagship prograrnl t,1 B. What is the Hapag-Asa program? C.What irethe components of the Hapag-Asa program? D.How do you organize a Hapag-Asa fegdins . T ptogram in the parish? E. What is vitameal? F. How do you regqest br funds for'yout T feeding program? C. What is the role of the Hapag-Asa Parish t Action Team? BOT MernbersT Conunitpe Mernbers,PnP Staff
  4. 4. l. InrnooucnoN This primer is intgnded for use bv th6 oarticiDatino dioceses of Pondo ng Pinoy. Pondo irg piioy (pnp) das launched on Jun€ 11-12,2004. lts aEenda is lnteqral Evangelization, bringing the Good News of ealvation and lib€ratio-n to th6 tolality of life, lts objective b to pen€trate all strata of human life with the vision of the Kingdom of God. The formula is to make efiective or operationll the love of Jesus in our daily lives. PnP aims at ieversing Bocietys negloct of the poor by bringing them to the center of ihe consciousness of Fillpinos and attending to thoir needs osp€cially in the er€as of livelihood, housing, education and health care. A. tl/hat ts Powdo W pLwoVt? ..J U Pondo ng .Pinoy is a movement to dovelop a Filipino culture rooted more deeply in love of God and'neigh6or. especially the poor, through litfle but repeeted actd of compasEion, solidadty end sharing. pondo ng pinoy is also a community,foundation born out of the daily contributions of concemed peode that tvill support progrdms benefitins tho poor. As a Community Foundation, pondo ns pinov is tasked to manage the funds that will be accumulated from the daily contributione of peopte. These funds and what- ev_€r r9ve.nug9 may be gairied from investing these funds shall be used solely to support socio-eco- nomic development programs ot'projectro to be implemented for the Class D & E population in participating dioceses. As a moveitgnt and as
  5. 5. I a community foundation, Poncto.ng Ptnoy calls on all Filipinos to care for others so as to atlain fullness of life in B.lsPowdo wg PLwog a ohwroh fawwdatLow? Although initiated by the Church, Pondo ng Pinoy (PnP) is nota Church foundation but a community founda- ,l tion. the community owns thg fund ii generat€s' PnP ' intends to help needy Fllipinoe, within and beyond the Cathollc Church. Thc Church la thc initlator, promoter and I stsward of PnP. Thc Church tQok the firet etepe in launctF ino the mov€ment and the foundatlon. The Church under- tales the educatiq{t of peoplg 80 es to proilotc the vision of PnP. The Church takos care of the fund and monitonc its I disbursemont Th. Churah maintalne the focus on the spiritual and cuhurel valucs of the mo€mont 80 as to avoid reduclng PnP to ralElng monoy only. The Church is I the primary steu€rd of the foundation. For the purpose of eneuring the propcr handling and dispoeal of the fund, the foundation will be headed by a Board of Trustees com' poeed of dietinguiehed lay leadee, religious, priests and I bishops. The lay leaderB or pastoral workers who will be part of PnP lead€rahip may coms from any economic stratum of society, provldEd they share the orientation of ths Church, are committsd to and involv€d in community T service, and have thown cqmpetence in leadership and managern€nt. I
  6. 6. ROGRAM O^^PONENTS A. What are the wquot;aLw oovttTownts ot PnPts TrolrawLs? The three main components of the Pondo ng Pinoy program are the educetlon component, the gatherlng of the quot;crumbs'and the dlgtrlbudon of tAo quot;crumbs'. The . quot;crumbsi refers to the invitallon Pondo ng Pinoy extends to all to make a daily eacrifice of love for God and the needy. In monetary terms, 25 centavos is the amount that makes this daily sacritice open both to the poor and the Education refers to the evangelization and empower- ment of people by bringing to them the eoci:rl doctrines of the Church ard promoting and deepening their under- ' stending of the vieion, mission and goals of PnP and the principlee and valuec il aima to uphold, Gdthering of tha. quot;crumbsquot; refers to callec{ing contributions of people and raising more funds to ensure sufficiency of financial sup- port to socio-economic projects. Distribution of the 'crumbs' meane the allocating and disbursing funds to socio-e@nomic p1ojods that r,r/ould qualify based on the Foundation'g Criteria forAssistance. B. what aYethe objeotives of the EdwoatLow Progran'L?
  7. 7. Foundation PRIMER promotes the formative dimension of social transformation, I It is catechetical in nature - direct proclamation of the gospel values of Jesus Chrigt. ThE sharinq of twentv-five centavos (0.25) becomes the integrating moment in the I catechetical framework. lt is the concrete expression of love, of a life lived for othere. Thus education is couple<l with action on behalf of neighbors. The basic operaiional neect is to promote and degpen th6 und€rstandinq of rl people on the vision, the spiritual, theological andsocial dimensions of PnP and the piinciplEs and values it aims to uphold. I . The objectives of PnP education and catechesis are: 1. To cultivate a spirituality of social transformation through the formation of social conscience: participatory church aird caring com- .2. To buitd up a munity lhrough a life long process of leaming and slef- T giving to the poof andi 3. To imbue the culture with the values of the oosDel I in the spirit of ecumenism and inter-religious dialog-uo.' c. F+ow Ls the eduoatLow catl,L?aLgw I orgawLzed? t There should be a local education committeo to be composed of diocesan/vicariate catechetical coordinators and heads of religious educdtion of cetholic schools and t other groups that the dioceses/vicariates would desiqrrate. The local diocesan pnp education committee will be;ided by the modules developed by the pnp Education Subcom- mittee. Modul€s for pariehes, echools at all levels. both I public and private, businese, civic and relisious oroaniza- tions and PnP projed beneficiaries are formulatedat the How rruc ro che Lord/s tcachirlg on littleness are che becinninq T sr:ps ro che Kingdom d lnavm. Fceding thc poor aquot;d proviairic fo, the needs of the disadvantag€d will 6€Ain with as little as cruribs everyday. we gather t 4
  8. 8. national level. Trainor's training workshops are available for local education committees who wish to develop facilita- tors of the PnP modules. Formation for capacity building will be offered to people who will help implement the vision and programs of PnR especially those in the DiocesanMcariate PnP Desk, speakers and training facilitators. Skills and technical' training will be provided. D. what Ls the ?yooess Lw qatherLwg the quot;Cruvwbs' All parbhes, schools, universities, organizations, etc. are enjoined to dopGit their contributions to PnP depository banks and firmish the PnP Central Office and their respec- tive Diocesan Chancery with a copy of the deposit slip. Contributions may elso be foMarded to the PnP Desk in the Chenceryl the PnP De6k will in turn forward the funds to the PnP Central Office through designated banks. Through the centralization of funds we hope PnP will have a stronger impact on the national scene. lt is also a way of giving poorer dio@8es access to funds that they could not raise by themselvee. Schools are also encouraged to depGlt their collections directly to PnP depository banks but should give a copy ofthe deposit slip to both the PnP national office and their own Diocesan coordinator or the PnP desk in th6 Chancery. The Cgordinator will keep separate records of the contributions of parishes, schoole and F-- organizations or institutions and submit a C--. The empowermenc of the poor comrnu- . nities wil[ hippcn primarily in che rnanagequot; monc of the actual proiects in their midsc, of which they are both invescors and beneficiaries. 5
  9. 9. I I t I T I e. what aYethe stqs reqtquot;ttred for ustry I PnP. pavtwupail,wg bawks? Deposlta ahould bc made to the folloting bank ac- counb, ueing as aocount name: Pondo ng Pinoy Comnru- I nity Foupdation Inc.: SPl gA(Savings) 306&6096-52 BPt dA 306+017G11 BarrodeOo S,q I 220045550 ChinaBank OA(Checking) 10&5218811 C/A EquihblePCl 0165-19 175-7 lvlehobank C/A &175 50800-8 SecudtyBank C/A T 0141-026133-001 After having made the deposit, furnish (Fax no. 527- I 8114) the Foundation with a copy ofthe validated deposit slip indicating the name and address of the contributor. The Official Receipt (OR) shall be issued by the Founda- I tion when the copy of tho deposit slip iE received and deposit has been credited by thg bank to PnP's account . The involvenent d taypeopler NCO/ez PO/s and othsr or.ganiaed grbups with a track Fl record of genuincggrvico to the poor is a nere,s- A sary componenc of the ope,ratione of PrrP, I
  10. 10. ln case ofa deposit in PnP's bank account for which no deposit glip hai been received, the Official Receipt (OR) shill be issued to quot;Anonymousquot; and shall remain as such until the copy of the deposit slip is received. quot;Crumbs' may also be pick6d up and/or counted by certain branches of . PnP's dipositonj banke. Gonduits ma'/ advise ths Founda- tion Offici if tha! wlsh their'crumbsquot; picked up and/or counted for refenal to the approprlate bank. Diooeees with thelr own PnP Accounts should transfer funds to bank accounls of the Foundation in order for their contribution to be officially acknowledged as part of total contributions received. wh at ts twv oLv ed Lw th e >LstrLb u$'o w F. of the 'orrann*bs' Distributing the crunbe entails a process of project identification, piopoeal writing and submission' project. review and approval, release of funds and the monitoring of project impacd and fund releaees' Projects are approved by'either a local screening body, the PnP Screening com- n'iittee or by the PnP Board of Trustees. The proponents must meetihe criteria 86t by the Cetttral Proiects Review and Screening Committee to qualify for consideration.. . Non-profit organizations, like the diocesan and paro(;hial so- cial ac'tion ofiicee, NGO'S, religious organizations and othei sectors, can submit to the PnP Desk project proposals for programs that will directly beneftt ' poor.Projects must have the irpproval of the ttie bishop to qualify for funding.Funds for dio- c, Ths poor arc only asking for crumbsT useless ecraps that fall from the rich man's table of daily living. 7
  11. 11. 4. Flow doesPll.P- doProt+totLow? a. Brochures will be circulatEd to orient people on PnP A primer will go with the brochure to further clarify the vision and mechanics of PnP as 9 movement and a c6m- munity foundation. lt will include guidelines ybr conducting launchings of PnP. b. The Central Office of PnP will provide the initiat brochures and promotional materials. The pnp Desks will assume responsibility for them when their. fund resource b€gins to stabilize c. Promotional adiviti$ will be programmed accord- ing to th6 stages of implemcntation. Sin& education i6 the prerequisite for a genuing participation in the giving and collection of the quot;crumbsquot;, promotional materiils will focus first on education regarding the vieion of pnp. d. Plug-ins will be solicited from Radio Veritas and local radio statione run by the church. Other availallle radio stations wiose owners and/or top fianagem€nt share the vision of_ PnP will be r€guest€d to regutaily feature pnp, especially through jingles and ad tines. Ttiese will make PnP a household byrvord. Talk shouB and neus clips over the radio and television can help promote pnp. Tri-media axposure will optimize awarenes8.
  12. 12. ': lll. OnciaNtzAnoN A. How isPvtP oYqawlzed? Since the establishment of the community foundation was the lnitiative of bishops, the diocese$ and parishes will provide the basic framewo* for the organization of PnP. The spirit of gommunign and solidarity should be reflected in the organizational structure of PrP. Both as a movement and a coinmunity foundation, PnP has a Central Offlce with dioceses and parishes aB local implementing arms' But while PnP uses diocesan and parish offices, PnP is an entity distinc{ from the Dioceses and Parishes, Hence' PnP will not supplant, but support and enhance diocesan or parochial initiatives or activiues, especially those direc{ed towardsihe well being oftho poor. The PnP orientation ehould be creativoly integrated and adairted to the @mponento of diocesan/parochial paotoral plans, e.g. family life, BEC's, advocacy, catechesis, ministry to sectors, youth, education, ecumeni- cal and inter-religious dialogue, etc. Local realities must be con6idered in the adaptation. Fund generating ac{fuities and traditional sources of funds of thb diocese/parish, €specaally the newly estab- lished <ines, will be respeded by PnP. lf the donors prefer to give directly to diocesan/parochial projec{s, they are free to do so, while being 1quot; encouraged to undergo the evangelization f_- programofPnP dulotT kusang lapitT karanasan na Araw-araw na pagmamaha lan, ugpakailanman.// Bishop Chito
  13. 13. I f -r-z , Pondo ng Pinoy Community Foundation d,ffi ll :!:.€ct PRIMER I I I 'l - B.whatLsthework of theplz.P- des? Lw T theLooaL diooese? I a. Participating dioceses or apostolic vicariates will sel up th6ir own PnP Deek headed by the Bishop, with the Diocesan Chancery as its ba$e. Serving as an arm of the I community foundation, the DioceeanMcariate pnp Desk will operate within the existing dlocesan structure, e.g. the SocialAction Center. The diocesan offrce within whi;h the PnP Desk operates shall assume th6 operational expenses I of the Desk. The PnP Desk will rely, therefore, on the staff of the diocese and parishes, parish pastoral councils, church organizations and ministri€s for human resource. I Consistenl with the cultqre of sharing that pnp is cultiva! ingrv_olunteerism is to bo encouraged in the running of the PnP Desk. I Where possible and needed, the PnP Desk may set This rriovemenrjs cencs;d on the love of Cod, .rra *nquot;rrn I the poor and the ld3s fortunate to s acramuttalize/operatior'alize for the lcive of God for humanity. 10 I
  14. 14. b. The Bishop will appoint a PnP DiocesanMceriate Coordinator from amongthe lay, religious or clergy. The Coordinator oversees the operations of the PnP and the various subcommitees, links with the perticipating parishes and institutione in tho dioce8e/vicariate and the central offrce. monitors the collection, submission and distribution of monev, keEps records, inspeds projects funded by the PnP and regularly reports to the Bi6hop on the state of the PnP in th€ iiioceie,lvicariate. The Coordinator must be of qood moral standing in the community, must have a record 6f community involwm6nt, and must be skilled in financial menagement. c. The PnP Central Ofiice will prepare the initial oroorams of PnP. Thg Diocesan PnP Desk can adapt the inai'erials and programs to fit their local contexts. Th-quot; central ofiice also acts aE the monitoring body of the various initiatives from the dioceseslvicariates and of the total inflow of resourcos. c. Who are the ovyye^k twenLbeYs of vtz.Plz Currently there are 14 dioceses that make up the pariicipating dioceses of Pondo ng (-2 Pinoy. These dioceses are as follows: ffi 'W'e l, L.-.,. ihis lovs of Christ by can operationalizs making srnall acts of kindness a dailv habic - a way ol life, no;t. mercly acts o{ charity, and meri t for God. us che Kingdom of 11
  15. 15. 1A- Pondo ng Pinoy Community Foundation il -;YY PRIIIIER L 1. Archdiocase of Manila I 2. Diocese ofAntipolo 3. Dioc€s€ ofCubao . 4. Dioc€s€ of Daet 5. Diocese of lmug I 6. Diocese of Kalookan 7. Diocese of Malolos 8. Diocese of Novaliches I 9. DioceEe of Parafiaque 10. Dbcese of Pasig 11. Diocese of San Pablo I 12. Apostolic Vicariate of Puerto Princesa 13. Apgstolic Vicariate of TaYtaY 14. Military Ordinariato I lV. Funoro Pnolecrs Pr.rP I ' A. what t gp.e o{Trojeots does P:nl. fuwdz I T I T T T
  16. 16. .i I .r;.rr l i,11. Initially, programe or projects related to the following will be given prlodty: t -lrtlcr6-flnairce - involves individual and group lending for livelihood or enterprise development' 2.Mlcro€ntorprlre - involveE projects that could generate emDlovm€nt and income for the poor. 3.liouilngl providos decent housing to poor families.who hav€ acquired security of land tenure but are unable to meet housing construhion needs. Shoutrd funds be avail- able, bridge-financing for land acquisition or purchase may also be considEred. +.iducatton- assistanc€ to poor students to acquire form-al eOucation or io adults, to increase or enhance their skills for oainful cmplovment or stari a business enterprise' S.xealth- irobnms or projects designed for.improved and sustained health condition in poor communities. 'a. who t':vcau al?Ltd forPu'P- fwwdLwgz Proied Droponenb must be non-profrt organizations such ae iociil ac'tion centert, parish social service and development ministries, church'mandated organizations involved with thc poor, parish cooperatives and other non- qovernment and people's organizations. The project iroponent must also po836ss the following: L
  17. 17. I w Pondo ng Pinoy Community Foundation I PRIMER and pro@dures. I 3. Ciear vision-misslon-goals as well as management structur$ and Strong organizational leaciership. 4. Credibility with the beneficiary communi$ or organi zauon. 5. Endorsed by the BiEhop/parish priest of the site T where the project will b€ lmplem€nted. lf the projecl is to be implemented aoross parighes and/or dioceses, all the I Bishops and parish priests of the sitee involved should endorse the project, I c. what aYethe LbvvLtafi'ows of PvP fwwdLwg? I . PnPCF aseietance ahall be given either as loans or grants. lt shall covor only direct project costs. Direct I project costE refer to dhcci material8 and labor to be incuned or revolving fund for lendlng to be used in provid- ing the service or product to the.community or sector. Institutional cos6, e.g. galariEs, etaff development, 6quip- I ment, and other management and overhead expenses, shall form part of the proponent's counterpart. D. who altroves projeots for fwwdl'wgt T The local Bishop8 ere givon authority to approve I project proposals up to PESOS: THREE HUNDRED THOUSAND (P300,000.00). The Contral Projects Review and Screening Committee shall undertake final screening, I evaluation and approval of prgjec'ts involving costs beyond P300,000 but not to excoed P1 million, Projects requiring T to develop the habit of gi'ring. The essence oJ PnP is I
  18. 18. e. what are the Lvvt?ortawt EvtLdeLLwes f o r P wP fuwded 7r dleots? . Processing and approval of proposals shall be 1 based orimarilv on need and availability of funds. None- thele.s;. the B6ard shall formulate policies to rationalize allocation of funds per Dioc€se. 2. The Central Ofiiqe shall process only proposals approved or endorssd by the bishop/s and priesys of lhe siti where the projed thall be implemented. Proposals should be submitted to the Central Oftice quarterly. 3. Dioceses, the Diocesan Projects Review and Screening Committee of the PnP Desks in particular, and oarishes ihall be involved in the screening and evaluation bf alt proposals. 4. The Dioc€san PnP Desks are given authority to approve project proposals up to PESOS: THREE HUN- DRED THOUSAND (P300,000.00). 5. The Central Ofiice shall respect existing t systems, policies (criteria for assistance) and procedures of Dioceses in approving or recom- mehding projecb for approval. Nonetheless' C^ twenty-five cenavos becomes momencquot; in che catechetical s rlncretc ?t(pr6sion of lovg 15
  19. 19. I 6. The Central Ofiice ehall disburse all financial I support to approved proposale through the Diocesan PnP t Desk, except for intor:diocesan projec,ts, the funds for which shall be diebursed directly to the proponent; the Diocsses shatl be advised on funds dirctly rel€ased to I . proponents. Release of funds shall b€ subjeci to Memo- r randa ofAgreement €xeqJt€d b€tween the proponent and the Cenhal Office and/or the Diocesen PnP Desk I I A set of policbs fot aseistance shall be formulated by the BOT for start up projccts that may need assbtiance r b€yond dlrect projsc{ ao!6. Fundt for treinlng and foma- g!J#;t otquot;jects shall be considered on a case-to- I I Technical assistance needs of supported projects I or funding requirements of proposels exceeding the limits to be set by BOT shall be refened by the Central Ofiice to its partner-organizations. I F. what the Ls aT?YovaL lrooess? t . A proj€ct proposal mugt be submitted by a qualified proponent endorsed by the parish priest, if for apprcval of the PnP Desk, and the Bishop of lhe community where the I proiect will be implemented if for approval of the Central Office. I T
  20. 20. Each proj€c't involving costs beyond P300,000 shall be covered by an endor8ement lettor from the Bishop stating merits for endorping the projec-t. The endorsement letter should be sent to the Central Office together with all sup porting documentg, Th6 hisher the amount involv€d, the more stringent the CentralOffice 8cr€€nlng process 'rill be' Additional information may be required by the Central Office to salisfy screening and ivaluation requirements. Othsr profe$sional development prac{itionert from the Dioc€s€ wh sre the proposal origlnated may be tapped to further validate information contained in the proposal or provide feedback on the propoeal. The duration of the process from tlrc Parish to the Diocelan level will depEnd on circumstances obtaining in the DiocEse such as efiiciency of existit tg communication systems. Proceseing by the Central Office however should not take more than two months. q. what doovutuLewts to weed be st^bvwLtted? Organization-related documents C-^. 17
  21. 21. I I I Resolution, if the proponent-implementor is the Parish or the Diocese, indicating tho following: a. Intent of the grganlzation to socure financial assis tance tiom the Foundation. T . b. Commitment lo safeguard and properly use the Foundation's financial assistiance and to make available at all times thejr books of accounts and other documents p€dinent to lhe supported project c. Aosignment of project aosets in case of default In payment in the case of loans. d. Willingness to partlcipate in trainings and forma tions that may be required by the Central Office and to undertake all other necessary activities to improve proJec{s implementation e. Names of at least two authorized representatives who will sign all documents pertaining to the project 2. Copy of SEC rcgistration. Copy of PCNC/CDA/ DS'yVD registratiodaccreditation for proposals involving financial asslstance of P500,000 and above 3. Copy of proponent's Articles of Incorporation and By-Laws 4. Audited Financial Statements of Proponent for the last two years 5. Cuniculum Vitrae of the ofiicers and managembnt staff of th€ organlzetion. Requirement #s 2-d are not applicable lo proposals originating from the Parish or the Diocese. Project-related documents:
  22. 22. 2. Detalled financial schedules of proposed budget, proiected income statements, cash flow (including notes bnd assumptlons). lf project will be implenrented across Parieheg or Dlocases, tho proposed budget ohould be ' broken down eccording to project sites. Projeo't epeoifi c documehts: 1. Business Plan (if poject is an €nterprise) 2. Guidelines for Revolving Credit Funds (if appli cable) 3. Documents showlng proof of appro/ed funding (if ' the projed will use counterparl funds from other donore) 4. Plan, drawingo, apcclfications for infra$tructure, machinsry end equipment, etc. (if applicable) 5, Training Design (if applicable) It is imponant that the proposal discuss the issues of poveriy in the community and how these are addressod by itre pr6poseO prcject. Guidelines for packaging a proposal according to the Foundation's requirement$ shall be made available to interested proponents. Incomplete proposals shall be retumed to the PnP Desk for completion by con- cerned proponenb. Proposals should be received by the Central Office two weeks before the end of a quarter to facilitate process- ing and retease of funds at the beginning of the following quart6r. Proposals rebeived after the cut'off period shall be procrssed together with proposale re' c€iv€d in the nex quarter, f to
  23. 23. Pondo ng Pinoy Community Foundation PRIMER t*. Whatls the role of tvtevv.P for Trojeo* fuwded tw the.Lr co ardLwator dLooese? The FnP Desk shall be responaible for r€porting to the Central Office on thc stetus oJ Dioc€san-apFrovod projects and how funde werg ussd. The Bishop shall note all proponents' reportB on Diocesan-endorsed projects approved by the Central Projects Review and Screening Committee. Suctl notation presumes that these reports have been validated by thE PnP Desk. All records/ docu- ments pertinent to funds released and projects being assisted should be made available to the Central Ofiice at all times. t. what other Trojeot guld,eLLwes awd oowdt$.ows fwwdcd pvojeots t/1,r.l's;t, PvtP- foLLow? Dioceses should be willing to open a sepa€te bank account and establish oeparetg b,ooks of accounts for funds lo be released by the Central Office. All funded projectE shall bE eubject to periodic and annual extemal flnancial, compliance, management and project-end social audit, The Centrgl Ofiice can $,ithdraw or terminate ila assistrance at any time should the project proponent, after due process, is proven to have violated the lerms and conditions of the asgistance and to have *t do every singLe dayhas geatbeaing in quot;What we do and {9 artaining the fullnes s d rnan'a lile lar etcmicy.quot; +Caudencio Cardinal Rogeles
  24. 24. failed to act on monitoring and audit findings. J. what Ls th,e ?Yooess for reLeasLwg fwwdsz All funds for approved projects shall be released to th€ PnP Accgunt of the Diocese within two weeks upon r€coiDt of notification letter or approval of proposals by the Cential Ofiice. The Dioces€s shalt be notified should there be any delay in the relcase of filnds. Initial r€lea€e of funds to the PnP Desk thall be sub- iect to a bank c€rtification that an account has been bpened to be used exclusively tor trantactions involving the CEntral Office'g funds. It is otrongly rscommend€d that the PnF Desk releaee funds follolving the timeframe of critical ac{ivities. or projected cash flow as per approved project. proposal. The Central Office also r€quires that release of financial assis' tance be subject to the following: a. Signed Memorandum of Agreement betwsen and among all parties concem€d. b. A bank certif,cation that an account has been opened by the proponent to be used exclusively {or trans- ai:tions involving the Foundation's funds for projecis involv- - ino P100.000 and above. c. Separate accounting of funds in accordance with generally accepted accounting principle-e end standards. - 4. Subsequent releases offunds shall be subjeci to the satisfactory perfonnance of the oroiec{ and the submission of the follordng: a. t Report onthe use offunds' C-*. zl
  25. 25. I w I I I K. oje ots b e,rrl-o wito r e d? tst ow wLLL P nF 7r All supported projec{s shall be monitored by the PnP t Desk, the schedule of rvhich shell depend ori the projecl cycle and stafus of the project and the organization at the time of funding. Start up projecb and projects to be implemented by proponents with less than two years I experience shall be monitored more frequently. All supported projects shall be required to submit I quarterly progress and end-of- project narrative ancl finan- cial reports to the PnP Desk. End-of-project financial' reports for projects with financial support amounting lo I P100,000 and belorv should be suppo.ted by proofs of payments such as O,R.s, chgck vouchers, etc. All projects, except those with financial support of I P100,000 and below, shall be eubject to an annual finan- cial, compliance, managem€nt audit and project-end social audit to be undertakeri by the Board Audit Committee. I V. Flecsxrr Pnocnems A. whatts a fquot;agshr,Tprogra'nt I A flagship program is a special Pondc ng Pinoy initiated program offered by the Foundation to its partner I dioaesos, This may also b6 a program developed by the Foundation in partnership wfth another development I Through thc.ldve of.!o{ 11{ tho_rcor Pondo ng Pinoy will he lp puify one's values. Participated in all*)vcly, a contrnuniiy of betieving citizeni -itl slowly ctansform ro a conmuniry of e //buift up'l pcople who belong ro a Father's Kingdom and nor iusr to an rmcaring nation. 4 zz I
  26. 26. B. Whatlsthe ltnag AsaPrograw? _ Ih€ [apag-Asa Program is the flagship program of Pondo ng Pinoy. lt is a medically 6upeNised nutrition program thal aims to ellgvlate extreme hunger arnong poor Fllipino chlldren and to imBrov€ their overali heahh cotldi- tion. The epirit that will susbin the program is hoped to be the same kind of spirit that made po8sible the multiplication of the loaves and tishes during Jesus' time. c. What are the oaw-aowewts of the l+aTaq-Asa ?rogYatAL? Hapag-Asa has four mejor components' supplemental feeding program, education, spiritual formation and liveli- hood. Under supplemontal f€eding, a total of 120,000 children ere ta€eted lo b€ salvaged from malnutrition and health-related illnesses hetreen 2005 and 2007. Of these, 32,000 will be fed from Pondo ng Pinoy resources. Funds for the Hapag-Asa program, as well as the Mtameal bags, are disbursed by the Pondo ng Pinoy national office. THETHEOLOGY OF THE CRUM8s, It ie about a miracle, the wonder of Cod,s love that be{ina with the small. 29
  27. 27. t tw Pondo.ng Pinoy Community Foundation PRIMER Itow do tdotL oYgawize a ftapag-Asa I feedLwg TYogYaw. iw the TarLsh? Parishes that wish to implement the Hapag-Asa T program in thgir arees are r.equir€d to organize and send fol training a Parish Ac{ion Team (PAT). The six-member I PAT is r$ponsible for food prcperation, nutritional aEsess- ment, and education and support services. lt also s€lects the childr€n who are qualified for feeding and mobilize parish volunteers ior actual fe€ding and other relat€d I activities. Children whe ar€ bstwo€n three and 12 yoars old (considered as the critical etages of cievelopment) and suffering fiom moderate or s€vore malnukition are eligible I for enrolment in th6 progrsm. Once a day for five days a week, they are fed on-site in participating parishes. Meals come In the form of viand end'rlce or heary snacke like I soup or spaghetti. This continues for six months per batch. Religion or religious affliation i8 not an issue for enrolment. Training of the Parlsh Action Teams is handled by ths Assisi Development Foundatign Hapag-Asa program. I D. What Ls vLtatrcealz I Eighty percent ofthe 920 chlldren who have gradu- ated from the program had significant weight increases arid improved physical conditions. Even skin diseases are healed in just a month. Ihe secret ig in the so-called I 'fitaMeal, a rnixture of lentils, rice, Boy and powdered vegetable, which is added to the food. VitaMeal is rich in minerals, vitamins and proteins. Each parish receives one I to seven VitaMeal bags for six monihs. One bag makes T 24 I
  28. 28. e, What ayethe gutd,eLLwesfor request- Lwg fiwds awd vLtavweaL for yowr feedLn4?rogYaw? '1. Each Diocese will be allocateci with a mbximum budoet of P4.SMillion (P900 x 5,000 children) but releases will 5e made accordina to the actual number of children being fed. A tripartite Agr€€ment will bo drav'/n among Pondo ng Pinoy, Dioc€se and Assisi. 2. The Didcese, through its SSDM/Caritas and all Parishes that will implemont the Hapag'asa Program should open a separate bank account. 3. Separate Cash Book (Record of Receipts and Disbursenients) should be maintained in both SSDM/ Caritas and Parish. All diEburtements shall lle properly supported by documenb end approved by authorized or designated offcert. 4, SSDM/Ceritae will gubmit request for funds and Vitamsal to Pondo ng Pinoy Central Office every three monthg. The requestb should ahuays carry the signatur€ of the SSDM/Caritas Minister and noted by the Bishop. 5. The Dioc$e shalf then follow the reportorial requiremenb as presoibed in the Memorandum of - 6. Agreement. The Diocese shall rel$ase funds and Mtemeal to the Parish on a weekly/monthly ay patunay na
  29. 29. I Pondo ng Pinoy Community Foundation ,',w :.:, i PRIMER T basis. I 7. The Parish shell follow the reportorial requirements of the Diocese. 8. Pondo ng Pinoy Central ffice may qudit the Diocesd or Parish at any time. I F. whatLsthe roLe of the?ad,,sh Ao{t ow t TEATM? A typical tocal Hapag-Aea program is led by a Dioc- I esan Coordinator, a Parish Coordinatomho superyises the Food Preparation, Nutritlonal Assessment and formation teams and volunteers.Their duties are the following: t Diocecan Coordlnstor - takes charge of over-all Program lmplementation and Resource Mobilization. This includes the folloring: t quot; Conduc-ts advocacy and orientation meetings with various organizations in th6 Diocese/Parishes, Barangay Qouncil, H€alth Ofrice8 and oth€r Social and Civic organi- I zationg quot; Coordinates implementation in all the Parishes quot; Liais€s among the Dioceee, PnP and Assisi. quot; I Submits monthly project and financial report to PnP '- Coordinates fund raising activities in the Diocese. Parlrh Coordlnator quot; Ov6Fees implementation of the program in the t Parish. quot; Togelher with the Diocesan Coordinator, conduc'ts advocacy and orientration meetings with various organiza- T tions in tho Diooese/Parishes, Barangay Council, Health I 26 T
  30. 30. Offices and other Social and Civic organizati')ns who can orovide for support, financlal sr in kind. ' quot;Coordiriates with City Health Office rrnd Barangay officials for the lnteg|adon and access to oxisting govem- ' Health programs. mentt' Ensures *tetg ar€ gnough volunle€rs to do the tasks required b)/th€ Program quot;Collects weekly ieports from the Team Leaders and submits this to the Diocesan Coordinator quot;Coordinatee with the Diocese Coordinator for any matters regarding the Program. Food Preparation Team quot; Tekes c-are oI purchasing of perishables and non' perishable goode end items. '' iquot;repares a monthly menu and listing of necessary quot; inoredienb and matsrialsdaily rnarketing the budget for quot; Pripares liquidation reporl of cash advances for Prepares marketing. quot; Creates a system and schedulo for ltg volunteers' quot; Ensures safety end cleanliness of storage for and other supplies' lefrowrs, quot; Overse€s ut€nsil8feeding daily- from Gooking' actual serving to watching over the children u,hile they eat. quot; Eniures proper hygiene and cleanliness is always observed in the cooking and feeding areas. quot; Submits a we€kly r€port to the Parish Coordinator. Nutltlonal Arressment Toam quot; Coordinates with the CitY Health Ofrice for the schedule of: t^
  31. 31. I a --/' && Pondo ng Pinoy Community Foundation I PRIMER - Public Doctor for medical screening of children - Barangay Health Workere for the Health Education I classes and monthly growth monltoring ''Ovorseeg r€:weighing; registration of children; medical screening and groMh t monitoring quot;Submits a weekly report to the Parish Coordinator I Sewlces quot; Overseesand SupponMotherE' Class€s and the Education conduct of quot; Coordinatss with used during the classes the Parieh modules that will the other'ministries' of t for integration of their programs in the Mothers' Class quot; Ananges the scheduld for the Mothere' Class '' Oversees pre-lsBting and post testing of mothers quot; T Conducts 6pot monltoring of housshglds of the children enrolled In the program quot; Submib a weekly report to the Parish Coordinator I Magulang/Caroglverl '' Brings child to the fe€ding site during feeding, I screening.and deworming quot; weighing, medicel following se$sions: health Participetos in the quot; education, spiritual formation, and others. cook I Participates in some chores like marketirg, ing, cleaning and weighing of children. t t I 28
  32. 32. Archbislrop Gaudencio Rosales, D.D. Chairman Mce Chairman 'Amb. Holrard Dee Bihsop Honesto Ongtioco, D.D Tr€asurer. Members BishapAntonio Tobias, D.D. Bishop Deogracias Iniguez, D;.D. Bishop Jess€. M€rcado, D.D. Bishop Francisco San Diego, D.D. Bishop Jose Oliveros, D.D. Bishop LuisAntonio Tagle, D.D. Amb. Henrietta De Villa Ms. Corazon Alma Ce Leon Atty. Rene Banez Sr, Pilar Vezosa Msgr- Gerardo Santos Fr. Anton Pascual Othor llomb.tr of the Board Committeee (Non-BOT) Committee Anita Casfo Audit Commifiee tlsgr. Rolando de la Cruz Finance ' Victorla Garchitorena Education $ibFom Fr. Edwin Mercado Fr. Bernardo Carpio, SDB Helen Lastra
  33. 33. I .- l;- u& Promotione Subcom Peachy Yamsuan Eddie Gana MaryGom6z Rico De Toco Antonio Samson March Ventosa Ana Singson Atty. Mel $ta. Maria Froject'scrbening MarioDeriquito I Allyn Lopez Finda Lacanlalay PONDO NG PINOY MNONAL OFFICE STAFF ,l Direc{or Executive Stella Ma. Mendoza Program Goodinator Regie Guillen 'l Ofricer Finance Rosemarie Yambao Assistant Admin. Rose Sema Bookeeper Rodel. Cervantes I IntemalAudilor Fr. Cesar Buhat Counsel Legal Atty. Maria Lisa Rosario I PONDO NG PINOY Room 313, Pope Pius Xll Catholic Center 1175 United Natione Avenue I Paco, Manila 1007 Phone: 527-8113 I Phonefax: 527-8113 Website: www.pondongpinoy.pom.ph Email addr$s: pondo_ngjinoy@yahoo.com