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PRINCE2 Project Management with Web 2.0
                            By Francis Hung
Structure and Contents of PRINCE2
PRINCE2 Organization Component
PRINCE2 Organization Structure
Benefits of PRINCE2 Process



•   Wide range of project types
•   Adaptable to any organization or project types
•   Cons...
Challenges in using PRINCE2 Process



•   Key success factors in PRINCE2 methodology:
    – PRINCE2 process is understood...
Web 2.0 Trend


                             Web 2.0 applications allow you to

–   Increase team member participation in ...
What is Web 2.0?
Benefits of using Web 2.0 in PRINCE2 Process



• Enhance collaboration and team participation
• Speed up the review and a...
Consequence of Web 2.0
All Project Documents Online
Project Issues Log




Date   No   Description   Build No   Priority Owner   Status   Closed    C Build   Note
Project Quality Log
Use Excel Tool in Web environment
                                                                                        ...
Approval via Outlook To-Do List
Complete Project File Records 1




With email approval records
Completed File Records 2




With email approval records
Completed File Records 3




With email approval records
Joining the Web 2.0 experience has a positive impact




Free !                                              Communication...
Contact us at:
WWW.APOLLO-TRAINING.COM


       Email: info@apollo-training.com
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Prince2 Project Management With Web 2.0

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PRINCE2 is a structured project management method, Web 2.0 is about sharing and open communication, combining these two to maximize the benefits of project management.

Published in: Business, Technology
  • Your stakeholders are people who are affected by the work you do and the way in which you operate. At the same time, they can also have an impact on you. Your customers, for instance, could take their custom elsewhere; your staff could lose their motivation and not work as effectively as they could, or your volunteers could decide to donate their time to another organisation.

    For these reasons, it is important to find out your stakeholders’ views and to involve them in your organisation’s planning and development. They are, after all, critical to your future success.

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Prince2 Project Management With Web 2.0

  1. 1. PRINCE2 Project Management with Web 2.0 By Francis Hung
  2. 2. Structure and Contents of PRINCE2
  3. 3. PRINCE2 Organization Component
  4. 4. PRINCE2 Organization Structure
  5. 5. Benefits of PRINCE2 Process • Wide range of project types • Adaptable to any organization or project types • Consistent approach to the business • Links to program or corporate management • Better application of structured project management across programs • Process based • Customer and supplier perspective • Structured risk management • Structured change management
  6. 6. Challenges in using PRINCE2 Process • Key success factors in PRINCE2 methodology: – PRINCE2 process is understood and used across the project team, project board and project / program office – Everyone follows the process methodology – A tool or process in place to facilitate effective process adherence • Challenges will exist in PRINCE2 process – Too many unplanned meetings – Unable to find project board members to approve changes, provide solutions to issues – Document and track approved changes Solution: apply Web 2.0 technology
  7. 7. Web 2.0 Trend Web 2.0 applications allow you to – Increase team member participation in providing suggestions – Cost effective of information sharing, reduce meeting time – Capture knowledge more efficiently, create a knowledge resorvior – Make data easily available and exchangable to all members – Increase collaboration; – Be more agile and lined up with the business objectives for the project innovate 2009 Capgemini
  8. 8. What is Web 2.0?
  9. 9. Benefits of using Web 2.0 in PRINCE2 Process • Enhance collaboration and team participation • Speed up the review and approval process • Improve documentation standardization and quality
  10. 10. Consequence of Web 2.0
  11. 11. All Project Documents Online
  12. 12. Project Issues Log Date No Description Build No Priority Owner Status Closed C Build Note
  13. 13. Project Quality Log
  14. 14. Use Excel Tool in Web environment Monitor and control your project easily. Actual cost-to-date Enter any date to Schedule get spending profile Performance Index Over budget is My Excel Project Tool Cost Performance Index shown in red, based on the tolerance set Objective: To provide the powerful and easy to use project planning tool Cost & Performance Monitor x For the period ending: 5-13 5-24 CPI = 0.6 SPI = 0.7 AC= $1,200 Total Budget: $10,000 5 Days/wk Total $1,754 $1,806 $3,560 $740 $1,000 C May-09 Tasks Est (Days) Start Finish L.O.E Actual Owner L rate Labor Material Task cost EV PV o ## ## ## ## ## ## ## ## ## ## ## ## ## ## ## ## Module 1 $630 $600 $1,230 $740 $740 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 x 1.1 Task 1 5-11 5-11 1 5-12 JY $80 $80 $500 $580 $580 $580 x 1.2 Task 2 5-12 5-13 Labor cost Total 1 5-12 JY $80 $160 $0 $160 $160 $160 Sub Module 1.2 1.2.1 Task 2 5-14 5-15 Total material cost 1 FH $100 $200 $100 $300 $0 $0 1.2.2 Task 1 5-18 5-18 1 FH $100 $100 $0 $100 $0 $0 Total project cost 1.2.3 Task 1 5-19 5-19 1 SD $90 $90 $90 $0 $0 including reserve Module 2 Uncheck x here will get $240 $20 $260 $0 $260 project up-to-date data Earned value 2.1 Task 1 5-20 5-20 1 JY $80 on $80 based $0 $80 $0 $80 2.2 Task 1 5-21 5-21 1 JY completed tasks$80 $80 $20 $100 $0 $100 2.3 Task 1Check x here5-22 5-22 to get 1 JY $80 $80 $0 $80 $0 $80 results on any Planned value Module 3 $320 $800 $1,120 $0 $0 specified date based on 3.1 Task 1 5-25 5-25 1 JY $80 $80 $200 $280 $0 $0 scheduled tasks 3.2 Task 1 5-26 5-26 1 SD $80 $80 $200 $280 3.3 Task 1 5-27 5-27 1 SD $80 $80 $200 $280 3.4 Task 1 5-28 5-28 1 JY $80 $80 $200 $280 Module 4 $480 $300 $780 $0 $0 4.1 Task 1 5-29 5-29 1 SD $80 $80 $50 $130 Contingency 4.2 Task 1 6-1 6-1 1 JY $80 $80 $50 $130 reserved setting 4.3 Task 1 6-2 6-2 1 SD $80 $80 $50 $130 4.4 Task 1 6-3 6-3 1 FH $80 $80 $50 $130 4.5 Task 1 6-4 6-4 1 SD $80 $80 $50 $130 4.6 Task 1 6-5 6-5 1 JY $80 $80 $50 $130 Contingency Reserve 10% $167 $172 $339
  15. 15. Approval via Outlook To-Do List
  16. 16. Complete Project File Records 1 With email approval records
  17. 17. Completed File Records 2 With email approval records
  18. 18. Completed File Records 3 With email approval records
  19. 19. Joining the Web 2.0 experience has a positive impact Free ! Communications platform Use LinkedIn and Plaxo to evaluate new hires Feed stakeholders. Give your stakeholders a New hires often participate in various online platform for expressing their thoughts. profile sites. Use it to your advantage! The web is always on Transparency “Opening up” is the thing to do. Be transparent about everything involving You can always access your e-mail, your project, and invite participation. planning, project documents. Get to know and trust your userbase: integrate their feedback in your iterations. 2009 Capgemini
  20. 20. Contact us at: WWW.APOLLO-TRAINING.COM Email: info@apollo-training.com

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