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The RFP is dead: A disruptive Approach for a successful sourcing in just 1 day

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Classic sourcing (RfI RfP RfQ) is expensive, less efficient and focus just to the product or service. Agile organisations tend to from different, as Soft-skills, Mindset and Culture are as important than hardskills. The Think Tank flowdays presents with Lean-Agile Procurement, a disruptive approach for sourcing in just one day.

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The RFP is dead: A disruptive Approach for a successful sourcing in just 1 day

  1. 1. Lean-Agile Procurement Successful sourcing in just one day Mirko Kleiner, co-Founder flowdays, creator Lean Agile Procurement @MirkoKleiner 

  2. 2. ?how do we evaluate today
  3. 3. Image source: http://viaimmobiler.com
  4. 4. Image source: http://www.damman.com
  5. 5. Image source: http://www.fo-cadres.fr
  6. 6. ?Isn’t there a more agile way
  7. 7. ..one that makes fun! # 1 page 1 day 1 evaluation # #
  8. 8. 1 page#
  9. 9. Lean Procurement Canvas Date Iteration # Opportunities Prioritized top 3 opportunities to resolve the problems 123 People & Resources List your best minds to achieve the business value definitions Unique Selling Proposition Something, that differentiate you from your competitors Timing What’s time-box of problems we solve now and what’s next Problems Prioritized top 3 problems of Customer PARTNER COMPANY 8 67 4 5 Rewards Outline the contribution of the proposed resources High Level Concept List your x for y analogy (e.g. youtube = flickr for videos) Existing Alternatives How are these problems solved today Conditions Further bounding conditions Cost Structure Fixed and variable costs Name of Initiative Owner of InitiativePartner True North Prioritized and weighted Business value definitions mapped with this initiative Lean Proposal Canvas by Mirko Kleiner, Licenced under Creative Commons-Attribute-Share Alike 4.0.Version 1.7 Partner facing Focus Company facing
  10. 10. ..that follows the risks
  11. 11. Lean Procurement Canvas Date Iteration # Opportunities Prioritized top 3 opportunities to resolve the problems 123 People & Resources List your best minds to achieve the business value definitions Unique Selling Proposition Something, that differentiate you from your competitors 
 Timing What’s time-box of problems we solve now and what’s next Problems Prioritized top 3 problems of Customer PARTNER COMPANY 8 67 4 5 Rewards Outline the contribution of the proposed resources High Level Concept List your x for y analogy (e.g. youtube = flickr for videos) Existing Alternatives How are these problems solved today Conditions Further bounding conditions Cost Structure Fixed and variable costs Name of Initiative Owner of InitiativePartner True North Prioritized and weighted Business value definitions mapped with this initiative Lean Proposal Canvas by Mirko Kleiner, Licenced under Creative Commons-Attribute-Share Alike 3.0.Version 1.7 Partner Risk - Do we have the right partner?
  12. 12. Lean Procurement Canvas Date Iteration # Opportunities Prioritized top 3 opportunities to resolve the problems 123 People & Resources List your best minds to achieve the business value definitions Unique Selling Proposition Something, that differentiate you from your competitors 
 Timing What’s time-box of problems we solve now and what’s next Problems Prioritized top 3 problems of Customer PARTNER COMPANY 8 67 4 5 Rewards Outline the contribution of the proposed resources High Level Concept List your x for y analogy (e.g. youtube = flickr for videos) Existing Alternatives How are these problems solved today Conditions Further bounding conditions Cost Structure Fixed and variable costs Name of Initiative Owner of InitiativePartner True North Prioritized and weighted Business value definitions mapped with this initiative Lean Proposal Canvas by Mirko Kleiner, Licenced under Creative Commons-Attribute-Share Alike 3.0.Version 1.7 Condition Risks - Is the cost structure of the partner ok?
  13. 13. Resources Risk - Do we have a good mix of soft- and hard skills? Lean Procurement Canvas Date Iteration # Opportunities Prioritized top 3 opportunities to resolve the problems 123 People & Resources List your best minds to achieve the business value definitions Unique Selling Proposition Something, that differentiate you from your competitors 
 Timing What’s time-box of problems we solve now and what’s next Problems Prioritized top 3 problems of Customer PARTNER COMPANY 8 67 4 5 Rewards Outline the contribution of the proposed resources High Level Concept List your x for y analogy (e.g. youtube = flickr for videos) Existing Alternatives How are these problems solved today Conditions Further bounding conditions Cost Structure Fixed and variable costs Name of Initiative Owner of InitiativePartner True North Prioritized and weighted Business value definitions mapped with this initiative Lean Proposal Canvas by Mirko Kleiner, Licenced under Creative Commons-Attribute-Share Alike 3.0.Version 1.7
  14. 14. Lean Procurement Canvas Date Iteration # Opportunities Prioritized top 3 opportunities to resolve the problems 123 People & Resources List your best minds to achieve the business value definitions Unique Selling Proposition Something, that differentiate you from your competitors 
 Timing What’s time-box of problems we solve now and what’s next Problems Prioritized top 3 problems of Customer PARTNER COMPANY 8 67 4 5 Rewards Outline the contribution of the proposed resources High Level Concept List your x for y analogy (e.g. youtube = flickr for videos) Existing Alternatives How are these problems solved today Conditions Further bounding conditions Cost Structure Fixed and variable costs Name of Initiative Owner of InitiativePartner True North Prioritized and weighted Business value definitions mapped with this initiative Lean Proposal Canvas by Mirko Kleiner, Licenced under Creative Commons-Attribute-Share Alike 3.0.Version 1.7 Future Risk - Has the partner the potential for the future as well?
  15. 15. Mexample
  16. 16. Lean Procurement Canvas Date Iteration # Opportunities Prioritized top 3 opportunities to resolve the problems 123 People & Resources List your best minds to achieve the business value definitions Unique Selling Proposition Something, that differentiate you from your competitors 
 Timing What’s time-box of problems we solve now and what’s next Problems Prioritized top 3 problems of Customer PARTNER COMPANY 8 67 4 5 Rewards Outline the contribution of the proposed resources High Level Concept List your x for y analogy (e.g. youtube = flickr for videos) Existing Alternatives How are these problems solved today Conditions Further bounding conditions Cost Structure Fixed and variable costs Name of Initiative Owner of InitiativePartner True North Prioritized and weighted Business value definitions mapped with this initiative Lean Proposal Canvas by Mirko Kleiner, Licenced under Creative Commons-Attribute-Share Alike 3.0.Version 1.7 Budget cap GTC In-/Outsourcing Culture Manifesto Epic 1 Epic 2 Epic 3 from/to time box from/to time box 20% Strategic pilar 1 60% Strategic pilar 2 20% Strategic pilar 3 reference 1 Award 1 Daily rate 1 Daily rate 2 Daily rate 3 Yearly licence cost service 1 service 2 service 3 service 4 Person 1 Person 2 Person 4 Server 1Person 3 Tool 1 Person 1 Person 2 Server 2 service 5 Partnership with xy Nr 1 in xy tool 1 tool 2 Nr 1 in xy Epic 4
  17. 17. ?is 1 page really enough
  18. 18. –Ursula Sury, lic jur, Die Advokatur AG „the lean proposal canvas is an agile contract“
  19. 19. 1 day#
  20. 20. Timing Initialization Setup x-functional evaluation team Preparation Prepare everything needed for executing lean evaluation Execution Execute Evaluation with potential partner Decision Decide with whom to continue Agile Delivery Agile delivering business value with your favorite partner/s 2 3 4 5 1 21 1 Day + per Candidate per Favorite Lead Time 3 4 51 Day + 20 Days = e.g. 3 Candidates => 3 days e.g. 2 Iterations with 2 favorites in parallel 24 days Business outcome of 2 iterations included
  21. 21. 1 evaluation#
  22. 22. Image source: https://timedotcom.files.wordpress.com
  23. 23. comming soon –Joe Justice, Creator of scrum@hardware, Scrum Inc. „the next big thing 
 in agile“
  24. 24. CMirko Kleiner, +41 (0) 79 601 19 90 • mirko@flowdays.net  thank you

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