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FY16 Comprehensive Maintenance Plan
FY17 Capital Improvement Plan
Prepared by:
Capital Outlay & Facilities Departments
Cec...
Components of the CMP       
 Objectives
 Staffing Organizational Chart
◦ Maintenance 47.5
◦ Operations 4.0
◦ Custodial ...
Total Completed Work Orders
1080
1704
2035
2383
2005
1824
1736
3236
2901
2157
2581
1829
5516 5564
3491 3624
3849
4138
5256...
History of Expenditures
$1,000
$501,000
$1,001,000
$1,501,000
$2,001,000
$2,501,000
2013 2014 2015Vandalism Unscheduled Ma...
FY16 Deferred Maintenance
Total Costs $44,931,574
Conowingo Elementary $773,048
Leeds Elementary $617,683
Bay View Element...
FY16 Deferred Cost – Secondary Schools
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Site, Exterior...
FY16 Deferred Cost – Elementary Schools
$100,000
$600,000
$1,100,000
$1,600,000
$2,100,000
$2,600,000
Site, Exterior &
Roo...
 Planning Approval Requests
 Funding Approval Requests
 Future Project Requests
 Summary of Project Requests
 Status ...
FY17 Capital Improvement Plan (CIP) –
Case Study – Gilpin Manor ES
Yearly Comparisons:
FY 2015
◦Cost Per SQFT - $224
◦Site...
FY17 Capital Improvement Plan (CIP) –
Potential Long Range Projects:
Priority Order FY 2017 2018 2019 2020 2021 2022 2023 ...
FY17 Capital Improvement Plan (CIP) –
Priority Order of State Requests:
SUMMARY OF CURRENT AND FUTURE PROJECT REQUESTS
LEA...
FY17 Capital Improvement Plan (CIP) –
Local Funding Priority:
SUMMARY OF CURRENT AND FUTURE PROJECT REQUESTS LOCAL REQUEST...
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Cecil County Public Schools FY16 CMP & FY17 CIP

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Cecil County Public Schools FY16 CMP & FY17 CIP
http://www.boarddocs.com/mabe/cecil/Board.nsf/goto?open&id=A27KKZ4C7B1C

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Cecil County Public Schools FY16 CMP & FY17 CIP

  1. 1. FY16 Comprehensive Maintenance Plan FY17 Capital Improvement Plan Prepared by: Capital Outlay & Facilities Departments Cecil County Public Schools September 14, 2015
  2. 2. Components of the CMP         Objectives  Staffing Organizational Chart ◦ Maintenance 47.5 ◦ Operations 4.0 ◦ Custodial 116.5 ◦ Total 168  Description of Maintenance Categories ◦ Scheduled Maintenance  Preventative $ 840,896 20%  Scheduled Repairs $ 2,690,867 64%  Modernization $ 0 0% ◦ Unscheduled Maintenance  Unscheduled Repairs $ 630,672 15%  Vandalism/Security Related Repairs $ 42,045 1% Total $ 4,204,480 100% Deferred Maintenance (FY15) $ 40,147,441  Students 15,681  Cost Per Student (Maintenance) $268.13  Cost Per Student (Operations) $696.00
  3. 3. Total Completed Work Orders 1080 1704 2035 2383 2005 1824 1736 3236 2901 2157 2581 1829 5516 5564 3491 3624 3849 4138 5256 1431 1258 7860 8287 8114 9148 9149 8827 8602 0 1000 2000 3000 4000 5000 6000 7000 8000 9000 10000 FY09 FY10 FY11 FY12 FY13 FY14 FY15 Code Correct Preventive Maintenance Modernization/Alteration Scheduled Maintenance Unscheduled Maintenance Total Work Orders
  4. 4. History of Expenditures $1,000 $501,000 $1,001,000 $1,501,000 $2,001,000 $2,501,000 2013 2014 2015Vandalism Unscheduled Maintenance Modernization/Alternation Scheduled Maintenance Preventive Maintenance Deferred Maintenance Deferred 2013 $51,087,108 Deferred 2014 $45,957,779 Deferred 2015 $40,147,441
  5. 5. FY16 Deferred Maintenance Total Costs $44,931,574 Conowingo Elementary $773,048 Leeds Elementary $617,683 Bay View Elementary $264,293 Elk Neck Elementary $248,506 Charlestown Elementary $232,892 North East Elementary $175,893 Cecilton Elementary $172,043 Elkton High $167,571 Elkton Middle $147,874 Bainbridge Elementary $42,786 Calvert Elementary $27,377 Perryville Middle $6,739 Holly Hall Elementary $4,107 Administrative Services Center $8,106,252 Bohemia Manor Middle/High $6,323,546 North East Middle $4,942,843 Rising Sun Middle $3,238,623 Thomson Estates Elementary $2,794,234 Gilpin Manor Elementary $2,769,994 Chesapeake City Elementary $2,481,640 Cherry Hill Middle $2,451,938 North East High $1,771,224 Cecil Manor Elementary $1,624,282 Kenmore Elementary $1,429,202 Perryville High $1,252,791 Rising Sun High $1,131,172 Rising Sun Elementary $923,035 Providence $809,986
  6. 6. FY16 Deferred Cost – Secondary Schools $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 Site, Exterior & Roof Mechanical, Electrical & Plumbing Interior, Auditorium & Athletics
  7. 7. FY16 Deferred Cost – Elementary Schools $100,000 $600,000 $1,100,000 $1,600,000 $2,100,000 $2,600,000 Site, Exterior & Roof Mechanical, Electrical & Plumbing Interior, Audortorium & Athletics
  8. 8.  Planning Approval Requests  Funding Approval Requests  Future Project Requests  Summary of Project Requests  Status of Previously Approved Projects FY17 Capital Improvement Plan (CIP) – Components of Annual State Submission:
  9. 9. FY17 Capital Improvement Plan (CIP) – Case Study – Gilpin Manor ES Yearly Comparisons: FY 2015 ◦Cost Per SQFT - $224 ◦Site Development – 12% ◦State’s Participation – 69% ◦Est. Proj. Budget - $21mm ◦State Funds - $8.5mm ◦County Funds - $12.5mm FY 2016 – LP ◦Cost Per SQFT - $233 ◦Site Development – 12% ◦State’s Participation – 64% ◦Est. Proj. Budget - $23mm ◦State Funds - $9.9mm ◦County Funds - $13.5mm FY 2017 ◦Cost Per SQFT - $282 ◦Site Development – 19% ◦State’s Participation – 63% ◦Est. Proj. Budget - $29mm ◦State Funds - $12.9mm ◦County Funds - $16.7mm
  10. 10. FY17 Capital Improvement Plan (CIP) – Potential Long Range Projects: Priority Order FY 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 FY17 FY16 School/Project           SY 16‐17 17‐18 18‐19 19‐20 20‐21 21‐22 22‐23 23‐24 24‐25 25‐26 1 2 Perryville Elementary Add/Reno O 2 6 Cecilton Elementary Exterior/Roof Replacement F/C 3 Bohemia Manor Middle/High Boiler Replacement F/C 4 Kenmore Elementary Boiler Replacement F/C 5 Cherry Hill Middle Boiler Replacement F/C 6 Thomson Estates Elementary Boiler Replacement F/C 7 4 New Gilpin Manor ES F/C C O 8 5 Cecil Manor Elementary Roof Replacement F/C 9 7 New Chesapeake City ES  SP LP F/C C C O 10 8 Kenmore Elementary Addition/Renovation SP L/P F/C C C O 11 9 North East MS Add/Reno SP LP F/C C C O 12 10 Cecil Manor ES HVAC Replacement SR F/C 13 11 Thomson Estates ES Add/Reno SP LP F/C C C O 14 12 Cherry Hill MS Reno SP LP F/C C C O 15 13 Bohemia Manor MS HS Add/Reno SP LP F/C C C 16 14 North East HS Add/Reno SP LP F/C C SP =State Planning Year:  Request Funding in Future Year CIP; Complete Schematic, Design Development & Construction Documents; Prepare Bid, Requires Local Funding LP =Local Planning ‐ In cases where planning will span beyond one fiscal year.  Second year does not require state approval. F/C =Funding Request Year/Bid and Begin Construction C =Construction of Project O =Occupancy  FY =Fiscal Year SY =School Year
  11. 11. FY17 Capital Improvement Plan (CIP) – Priority Order of State Requests: SUMMARY OF CURRENT AND FUTURE PROJECT REQUESTS LEA : Cecil FISCAL YEAR: 2017 DATE: October 5, 2015 PRIO‐ RITY # PROJECT TITLE TOTAL ESTIMATED COST NON‐PSCP  FUNDS TOTAL STATE FUNDS PRIOR PSCP FUNDS CURRENT REQUESTS ($ OR LP) EXPECTED FIVE‐YEAR PROGRAM REQUESTS  (enter fiscal year below) FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 1 Perryville ES Renovation 18,763,000 11,109,000 7,654,000 6,750,000 904,000 2 Cecilton ES Roof / Envelope 575,000 207,000 368,000 148,000 220,000 3 Bo Manor MS/HS Boiler Proj. 600,000 222,000 378,000 378,000 4 Kenmore ES Boiler Proj. 490,000 181,000 309,000 309,000 5 Cherry Hill MS boiler Proj. 697,000 258,000 439,000 439,000 6 Thomson Estates ES Boiler  574,000 212,000 362,000 362,000 7 New Gilpin Manor ES 29,643,000 16,737,000 12,906,000 LP 6,099,000 5,725,000 1,082,000 8 Cecil Manor ES Roof  893,000 330,000 563,000 563,000 9 New Chesapeake City ES 24,679,000 14,236,000 10,443,000 SP LP 5,744,000 3,750,000 949,000 10 Kenmore ES Add/Reno 41,395,000 22,340,000 19,055,000 SP LP 5,671,000 8,912,000 1,621,000 11 North East MS Add/Reno 47,118,000 26,815,000 20,302,000 SP LP 6,100,000 6,100,000 12 Cecil Manor ES HVAC 1,750,000 611,000 1,139,000 1,139,000 13 Thomson Estates ES Reno 23,141,000 13,318,000 9,823,000 SP LP 3,000,000 TOTAL (Last page only) 190,318,000  106,576,000  83,741,000  6,898,000  9,274,000  5,725,000  7,965,000  9,421,000  15,961,000  10,721,000 
  12. 12. FY17 Capital Improvement Plan (CIP) – Local Funding Priority: SUMMARY OF CURRENT AND FUTURE PROJECT REQUESTS LOCAL REQUEST LEA: Cecil FISCAL YEAR: 2017 DATE: October 5, 2015 CURRENT EXPECTED FIVE‐YEAR PROGRAM  REQUESTS  PRIO‐ RITY TOTAL TOTAL PRIOR REQUESTS (enter fiscal year  below) ESTIMATED NON‐PSCP STATE Local ($ OR LP) PROJECT TITLE COST FUNDS FUNDS FUNDS FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 1 Perryville ES Renovation 18,763,000 11,109,000 7,654,000 9,060,000 1,186,193 2 Cecilton ES Roof 575,000 207,000 368,000 79,000 128,000 3 Bo Manor MS HS Boiler  600,000 222,000 378,000 222,000 4 Kenmore ES Boiler 490,000 181,000 309,000 181,000 5 Cherry Hill MS Boiler  697,000 258,000 439,000 258,000 6 Thomson Estates Boiler  574,000 212,000 362,000 212,000 7 New Gilpin Manor ES 29,643,000 16,737,000 12,906,000 1,500,000 7,750,000 6,750,000 2,237,000 8 Cecil Manor ES Roof  893,000 330,000 563,000 330,000 9 New Chesapeake City ES 24,679,000 14,236,000 10,443,000 SP 1,250,000 3,750,000 4,672,000 1,750,000 10 Kenmore ES Add/Reno 41,395,000 22,340,000 19,055,000 SP 1,500,000 6,374,000 9,105,000 1,231,000 11 North East MS  Add/Reno 47,118,000 26,815,000 20,302,000 SP 1,800,000 6,000,000 6,000,000 12 Cecil Manor ES HVAC 1,750,000 611,000 1,139,000 611,000 13 Thomson Estates ES  Add/Reno 23,141,000 13,318,000 9,823,000 SP LP 1,000,000 TOTAL (Last page only) 190,318,000  106,576,000  83,741,000  10,969,000  9,457,193 8,000,000 8,098,000 12,846,000 15,105,000 7,000,000

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