How to Write Reference Letters   T.Jargalsaikhan
History <ul><li>Until the early 1980s, employment references served their purpose relatively well. They tended to be candi...
<ul><li>However, in recent years, faculty, administrators, and employers have grown reluctant to provide frank information...
<ul><li>A reference letter is a sales letter that is intended to sell you. </li></ul><ul><li>Now is the time to point out ...
Reference letters structure/template <ul><li>Addressee name and address if known  </li></ul><ul><li>Date  </li></ul><ul><l...
<ul><li>Briefly explain the person's responsibilities (optional)  </li></ul><ul><li>Briefly describe their skills/qualific...
Few things to keep in mind: <ul><li>They have known about you and your  capabilities   a long time & well known. </li></ul...
<ul><li>Enough time to write the reference letter. </li></ul><ul><li>Don't be shy.  </li></ul><ul><li>Be careful with &quo...
<ul><li>Keep the letter short and to the point.  </li></ul><ul><li>Most reference letters should be one page in length. </...
Word usage.   <ul><li>honest, articulate, effective, sophisticated, intelligent, observant, significant, expressive, creat...
Describe the candidate:  <ul><ul><ul><li>self-confidence  </li></ul></ul></ul><ul><ul><ul><li>willingness to accept respon...
<ul><ul><ul><li>interpersonal skills  </li></ul></ul></ul><ul><ul><ul><li>self-knowledge  </li></ul></ul></ul><ul><ul><ul>...
A good list to consider for other vocations as well: <ul><ul><li>empathy  </li></ul></ul><ul><ul><li>native intelligence  ...
Sample Reference Letter from a Teacher <ul><li>Attn: Julia M. Jones Re: Katie Kingston  </li></ul><ul><li>Dear Ms. Jones: ...
Photo Gallery & Reference Letters Bradford Homes Job #100; 7000 sqft Two Story Walkout Excavation Feb/99..... Possession J...
<ul><li>Bradford Homes'  </li></ul><ul><li>Job B 100 Reference Letter  </li></ul><ul><li>  </li></ul><ul><li>July 15, 1999...
<ul><li>In the final analysis, providing a reference requires a careful balancing act between giving and gathering useful ...
<ul><li>Thank you for your attention. </li></ul>
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8 Reference Letter Jargal

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8 Reference Letter Jargal

  1. 1. How to Write Reference Letters T.Jargalsaikhan
  2. 2. History <ul><li>Until the early 1980s, employment references served their purpose relatively well. They tended to be candid and were sometimes painfully honest. </li></ul><ul><li>In the UK the 1988 Data Protection Act has important implications for employement references, and references for other purposes such as education. </li></ul>
  3. 3. <ul><li>However, in recent years, faculty, administrators, and employers have grown reluctant to provide frank information about their former students and employees, either verbally or in writing. </li></ul>
  4. 4. <ul><li>A reference letter is a sales letter that is intended to sell you. </li></ul><ul><li>Now is the time to point out your accomplishments! </li></ul>
  5. 5. Reference letters structure/template <ul><li>Addressee name and address if known </li></ul><ul><li>Date </li></ul><ul><li>Salutation ('To whom it may concern', or 'Dear Sir or Madam', or 'Dear <title> <surname>') </li></ul><ul><li>Confirm dates, job title(s) capacity, and salary and benefits details if required/appropriate. </li></ul><ul><li>Confirm that the person's performance and attitude was (at all times) satisfactory/exceeded expectations or standards. </li></ul>
  6. 6. <ul><li>Briefly explain the person's responsibilities (optional) </li></ul><ul><li>Briefly describe their skills/qualifications/strengths/characteristics (optional) </li></ul><ul><li>State that you would willingly re-employ the person if the opportunity arose (optional, and very re-assuring for the reader) </li></ul><ul><li>Offer to provide more information if required (optional) </li></ul><ul><li>Yours faithfully (or 'Yours sincerely' if writing to a named addressee) </li></ul>
  7. 7. Few things to keep in mind: <ul><li>They have known about you and your capabilities a long time & well known. </li></ul><ul><li>Relatives are not a good choice. </li></ul><ul><li>Three letters are usually enough. </li></ul>
  8. 8. <ul><li>Enough time to write the reference letter. </li></ul><ul><li>Don't be shy. </li></ul><ul><li>Be careful with &quot;power words&quot;! </li></ul><ul><li>You receive your reference letters, send the writers thank-you notes. </li></ul>
  9. 9. <ul><li>Keep the letter short and to the point. </li></ul><ul><li>Most reference letters should be one page in length. </li></ul>
  10. 10. Word usage. <ul><li>honest, articulate, effective, sophisticated, intelligent, observant, significant, expressive, creative, efficient, cooperative, imaginative, dependable, reliable, mature, and innovative. </li></ul>
  11. 11. Describe the candidate: <ul><ul><ul><li>self-confidence </li></ul></ul></ul><ul><ul><ul><li>willingness to accept responsibility </li></ul></ul></ul><ul><ul><ul><li>initiative </li></ul></ul></ul><ul><ul><ul><li>leadership </li></ul></ul></ul><ul><ul><ul><li>energy level </li></ul></ul></ul><ul><ul><ul><li>imagination </li></ul></ul></ul><ul><ul><ul><li>flexibility </li></ul></ul></ul>
  12. 12. <ul><ul><ul><li>interpersonal skills </li></ul></ul></ul><ul><ul><ul><li>self-knowledge </li></ul></ul></ul><ul><ul><ul><li>ability to handle conflict </li></ul></ul></ul><ul><ul><ul><li>goal achievement </li></ul></ul></ul><ul><ul><ul><li>competitiveness </li></ul></ul></ul><ul><ul><ul><li>appropriate vocational skills </li></ul></ul></ul><ul><ul><ul><li>direction </li></ul></ul></ul><ul><ul><li>ability to communicate </li></ul></ul><ul><ul><li>intelligence </li></ul></ul>
  13. 13. A good list to consider for other vocations as well: <ul><ul><li>empathy </li></ul></ul><ul><ul><li>native intelligence </li></ul></ul><ul><ul><li>a divergent, abstract thinking style </li></ul></ul><ul><ul><li>a high level of commitment </li></ul></ul><ul><ul><li>the ability to be a &quot;self-starter&quot; </li></ul></ul><ul><ul><li>a high energy level </li></ul></ul><ul><ul><li>the recognition that excellence is a journey, not a destination </li></ul></ul><ul><ul><li>the potential ability to lead </li></ul></ul>
  14. 14. Sample Reference Letter from a Teacher <ul><li>Attn: Julia M. Jones Re: Katie Kingston </li></ul><ul><li>Dear Ms. Jones: </li></ul><ul><li>I am writing this reference at the request of Katie Kingston who is applying for Student Volunteer Program at St. Francis Hospital this summer. </li></ul><ul><li>I have known Katie for two years in my capacity as a teacher at Smithtown Middle School School. Katie took English and Spanish from me and earned superior grades in those classes. Based on Katie's grades, attendance and class participation, I'd rate Katie's academic performance in my class as superior. </li></ul><ul><li>Katie has a number of strengths to offer an employer. Katie is always interested in supporting others. </li></ul>
  15. 15. Photo Gallery & Reference Letters Bradford Homes Job #100; 7000 sqft Two Story Walkout Excavation Feb/99..... Possession June/99 For more pictures of this home Click Here For Reference letter from this customer &quot;Click Here&quot;
  16. 16. <ul><li>Bradford Homes' </li></ul><ul><li>Job B 100 Reference Letter </li></ul><ul><li>  </li></ul><ul><li>July 15, 1999 To Whom It May Concern: My wife and I had Bradford Homes build our 7000 square foot walk out basement home from October 1, 1998 to July 1 , 1999 The main reason we went with Bradford Homes was his past references for reliability and his commitment to build the best home possible. During the ten months of construction he was always available with just one phone call, no secretary. When questions or concerns arose they were dealt with promptly and usually within 24 hours. The trades that Brad used performed their responsibilities on a timely fashion with excellent workmanship. Our 40 foot wall unit, for example, is a masterpiece. Brad is very flexible. We chose to build our home a little different than usual. We had a choice whether it was managed, cost plus, or full contract deal. Brad's pool of highly qualified trades enabled us to use his buying power to get the right person to do the right job for the best price. We are sincerely grateful to Brad for building our home. He is honest, reliable, detailed in every way, and very knowledgeable in the construction industry. Building a house can be a very stressful time. Brad eliminated that stress and unknown I would not hesitate to recommend Brad to any one who is building a new home. </li></ul><ul><li>Ted and Gail </li></ul>
  17. 17. <ul><li>In the final analysis, providing a reference requires a careful balancing act between giving and gathering useful reference information and protecting oneself from litigation. </li></ul>
  18. 18. <ul><li>Thank you for your attention. </li></ul>

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