1    This presentation assumes that your    Microsoft Word is linked to Microsoft    Outlook and has been configured to   ...
Click onMailings
1         Click on ‘Start          Mail Merge’    2   Click on ‘Step          by Step…’
Click on‘E-mail…’       1Click on    2‘Next…’
Make sure you have  previously saved yourrecipients in an Excel filewith Firstname, Lastname    and email address         ...
Browse for your  list on your   computer
Click on your list    and then choose         ‘Open’1                 2
A box comes up.  Choose ‘OK’.
Write your letter  1               Click ‘Add   2               greeting’
Make yourchoices about   layout
Check the greeting line is there   and correct spelling and          grammar.
1 Preview lettersand see if all are      there                     2      Choose   ‘Complete the      merge’
Look at thenames and see if they are okay
Finish the mergeand press ‘Send’
Add the subject 1 line and press       ‘OK’                    2
Check your Outbox inOutlook to make sure theyhave gone, and sit back and          relax!
Create emails using mail merge
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Create emails using mail merge

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This presentation shows how to use Microsoft Word and Outlook to send Mail Merge emails

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Create emails using mail merge

  1. 1. 1 This presentation assumes that your Microsoft Word is linked to Microsoft Outlook and has been configured to send email messages. 2 You also need to create and save a list of recipients in Microsoft Excel with the headings Firstname, Lastname and Email address before you start.
  2. 2. Click onMailings
  3. 3. 1 Click on ‘Start Mail Merge’ 2 Click on ‘Step by Step…’
  4. 4. Click on‘E-mail…’ 1Click on 2‘Next…’
  5. 5. Make sure you have previously saved yourrecipients in an Excel filewith Firstname, Lastname and email address Select recipients
  6. 6. Browse for your list on your computer
  7. 7. Click on your list and then choose ‘Open’1 2
  8. 8. A box comes up. Choose ‘OK’.
  9. 9. Write your letter 1 Click ‘Add 2 greeting’
  10. 10. Make yourchoices about layout
  11. 11. Check the greeting line is there and correct spelling and grammar.
  12. 12. 1 Preview lettersand see if all are there 2 Choose ‘Complete the merge’
  13. 13. Look at thenames and see if they are okay
  14. 14. Finish the mergeand press ‘Send’
  15. 15. Add the subject 1 line and press ‘OK’ 2
  16. 16. Check your Outbox inOutlook to make sure theyhave gone, and sit back and relax!

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