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Secure Email Overview - NeoCertified Demo


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Why is sending traditional email is a dangerous game with sensitive and personal information. Banks and Credit Unions are legally required to use secure email; not all are doing so. What the dangers and how does this work?

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Secure Email Overview - NeoCertified Demo

  1. 1. Secure Email Messaging
  2. 2. Secure Email Messaging Webinar Meeting legal & regulatory compliance while improving communication with your customers and business partners Brent Faulk NeoCertified – Today’s Host (877) 613-5036 [email_address]
  3. 3. About NeoCertified <ul><li>NeoForte is a solid, privately held company since 2000 </li></ul><ul><li>NeoCertified established October 2002 </li></ul><ul><li>Thousands of users, and growing </li></ul><ul><li>Focus on the financial sector helping pass FDIC Audits and meeting GLBA 501b Compliance Requirements for data security </li></ul><ul><li>NeoCertified primary focus IS SECURE EMAIL COMMUNCIATION </li></ul><ul><li>We are glad to provide references </li></ul>“ We believe that security is more of a process than a product” - Peter Schaub (NeoForte President)
  4. 4. Why should secure email be considered Gramm-Leach-Bliley Act (GLBA), 15 USC, Subchapter I, Sec. 6801-6809, Disclosure of Nonpublic Personal Information Transmission and Storage of personal information Requires compliance with SEC and FINRA rules (reference 501b) Sarbanes-Oxley Act of 2002 (Pub. L. No. 107-204, 116 Stat. 745, also known as SOX or Sarbox Section 404 regulates enforcement of internal controls including an annual assessment of the internal control structure’s effectiveness Requires prevention of “unauthorized use” of financial information, inc. information in transit Protect your customers YOUR CAMELS RATING?
  5. 5. How are you sending information now? <ul><li>Many banks have a &quot;NO SEND POLICY&quot; </li></ul><ul><li>Therefore: Lines, Snail Mail, Fax, Courier, Certified Mail </li></ul><ul><li>Password Protect, Zip Files, Complicated software, processes and logs </li></ul><ul><li>Customers appreciate, and are coming to expect it </li></ul>What is your current cost to manually send information?
  6. 6. Why it should be a commercially viable & simple solution <ul><li>Ease of use </li></ul><ul><li>Accreditation (SAS 70 Type II) </li></ul><ul><li>Backup Guarantee & Uptime </li></ul><ul><li>Service and Support </li></ul><ul><li>No IT Overhead </li></ul><ul><ul><li>Password Management </li></ul></ul><ul><ul><li>Hardware to maintain </li></ul></ul>Auditors are asking, “What are you doing for secure email encryption?” “Where does that data reside?”
  7. 7. What’s Your Email Exposure? <ul><li>Without a “secure” email messaging solution… </li></ul><ul><ul><li>Any time you use WiFi, it’s wide open (without VPN) </li></ul></ul><ul><ul><li>Any time you use “Web Mail” versions of your company’s email system via the Internet (dial-up, DSL, cable), it’s wide open </li></ul></ul><ul><ul><li>Any time you use your “CrackBerry” (or similar mobile device or Internet-enabled cell phone) to check your email, it’s wide open </li></ul></ul><ul><li>NeoCertified works with any email technology </li></ul><ul><ul><li>Microsoft Outlook </li></ul></ul><ul><ul><li>“ Web Mail” </li></ul></ul>
  8. 8. Originator Creates a message Multiple copies of e-mail on non-secure Internet Servers The RISK of “Traditional Email” Traditional Email can be captured, changed, and used COMPANY LAN ORIGINATOR Company Normal Email Web Server RECIPIENT Individual ISP
  9. 11. Do breaches really happen? …all the time Fines are Severe $50,000 to $500,000 per incident
  10. 12. 2009 Security Breaches of Banking, Credit, & Financial
  11. 13. What could happen… LIVE AT THIS LINK:
  12. 14. Ways to send secure Email with NeoCertified From Any Internet Browser On Any Version of Outlook AND
  13. 15. Accessing your secure email from the Internet
  14. 16. Your Secure Message Center
  15. 17. Create a Secure Email
  16. 18. Adding Secure Attachments Up to 30MB
  17. 19. You decide how it’s sent , and how it’s received under the body of an email
  18. 20. “ Send Secure”
  19. 21. Verified and Tracked
  20. 22. Receiving a Secure Email
  21. 23. The Recipient’s Experience
  22. 24. Recipient Accesses NeoCertified
  23. 25. Recipient accessing their message Co-Branded
  24. 26. Seeing & handling their email Co-Branded
  25. 27. Download the Button Makes the Process is a single click
  26. 28. Sending Secure Email via Outlook
  27. 29. Recipient’s Experience
  28. 30. Linking into their message
  29. 31. Recipient Logs on with their own password
  30. 32. Web Access Co-Branded
  31. 33. Read their email, attachments, respond Recipient replies securely no download or purchase needed
  32. 34. Sender receives delivery confirmation
  33. 35. It’s YOUR IT Policy - Setting Account Preferences IT Policy Enforced with every email
  34. 36. Reports
  35. 37. Reports
  36. 38. Looking at an actual report
  37. 39. Looking at an actual report
  38. 40. 1 Gold User ($219 each) 8 Full Users ($139.50 each) 6 Lite Users ($69.75 each) $1753 Typical 15 User Configuration
  39. 41. Implementation <ul><li>Simply Need Names & Email Addresses for users </li></ul><ul><ul><li>They each receive a welcome email, set their own password and are all set to begin sending secure email </li></ul></ul><ul><ul><li>Works with Microsoft Outlook </li></ul></ul><ul><ul><li>Works via “Web Mail” </li></ul></ul><ul><li>Setup is less than 1 business day </li></ul><ul><li>No Contracts to sign </li></ul><ul><li>Annual agreement </li></ul><ul><li>Unlimited secure email </li></ul><ul><li>365/24/7 Support Included </li></ul><ul><li>30 Day Money Back Guarantee </li></ul>
  40. 42. What you get
  41. 43. What you won’t get…
  42. 44. Summary <ul><li>Communication with customers and partners is a necessary part of business; email only makes sense , BUT traditional email is vulnerable </li></ul><ul><li>Protecting private information is getting more litigious and generating more regulatory requirements </li></ul><ul><li>Implementing a secure email solution is prudent and a practical business decision </li></ul><ul><li>NeoCertified is an easy to use, cost effective, and trusted solution </li></ul>
  43. 45. Create a NeoCertified Message Originator clicks Send NeoCertified button Message is encrypted at the desktop computer and message is sent to NeoCertified Server SMTP COMPANY LAN ORIGINATOR Internet Company Normal Email Web Server SECURE eMail ASP RECIPIENT Individual ISP
  44. 46. Server Creates a “You have a secure e-mail ” message through traditional e-mail NeoCertified Recipient is Notified COMPANY LAN ORIGINATOR Internet Company Normal Email Web Server SECURE eMail ASP RECIPIENT Individual ISP
  45. 47. User Authenticates to View Message SSL User clicks on message link and creates an SSL connection to the NeoCertified Server Recipient Views Message COMPANY LAN ORIGINATOR Internet Company Normal Email Web Server SECURE eMail ASP RECIPIENT Individual ISP
  46. 48. Server Creates a “Recipient has read” message through traditional e-mail Recipient Receipt Returned COMPANY LAN ORIGINATOR Internet Company Normal Email Web Server SECURE eMail ASP RECIPIENT Individual ISP