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Practicing what you never preached: sorting and discarding from a practical side 2

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FIAT/IFTA World Conference 16-10-12 Varra Jean

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Practicing what you never preached: sorting and discarding from a practical side 2

  1. 1. FIAT/IFTA conference 2016 Warsaw -Poland WELCOME TO KEPT-DISCARDED MAIN ENTRANCE Follow the line Introduction
  2. 2. Content and stakes Once digitized, what must we do with the original carriers? Can we discard them? Under what conditions? How long must we keep them? … Sorting, destroying, discarding, eliminating… are words which still frighten A more and more shared issue. Once analog media is digitized, archive departments must face a growing pressure urging them to discard their analog or digital original media essentially for economical reasons. The skepticism about digital for long term preservation, its quality, reliability is progressively disappearing and is more and more admitted as a solution. Recently , in some countries legislation starts mentioning “the possibility to destroy originals provided a true and faithful transfer to digital” 2
  3. 3. Objective and content of the workshop To propose and discuss a decision making frame work to address confidently and reasonably this issue. Introduction Jean Varra-Ina Finding solutions for long-term preservation of the audio-visual heritage: standards and expectations of heritage institutions vs. business reality of a public service broadcaster Christoph Stuehn, Memoriav; Theo Mäusli, SRG SSR What to do with audiovisual carriers after their digitization? Proposal of a five-step decision making framework. - Brecht Declercq-VIAA Setting a sorting and discarding project- A practical methodology Jean Varra-Ina Debates with participants 3
  4. 4. The sorting and discarding function Selecting media for long term preservation (and therefore discarding part of them) is a fully-fledged activity and responsibility of Archives. It is an act of good management! When managing audiovisual archives, selecting materials occurs at different times of the whole archiving process: during collecting, when storing, when digitizing and of course when discarding. However, the discarding of audiovisual media is a non-reversible action which supposes to take some precautions and to respect prerequisites and guidelines So it is important to build a consistent, effective and clear policy. 4
  5. 5. Why selecting for discarding? The definitive obsolescence of the playback means To save space and to optimize the storage facilities To reduce preservation costs of the physical items The level of degradation of the media The potential risk of contamination of healthy collections by degraded media The potential health risk due to degraded media (Vinegar syndrome for instance) 5
  6. 6. Approach1Decide for an accurate selection on a case-by-case or material by material, basis. Approach2 Decide for a massive destruction once media is digitized Approach3 Decide for an informed and balanced policy 6

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