Collection policy


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Collection policy

  1. 1. Collection Development Policy Leal Elementary School Library Media Center Urbana School District 116 Urbana, IllinoisI. PhilosophyThis Collection Development Policy is intended to address the information needs of teachers andstudents at Leal Elementary School in Urbana, Illinois.A. Mission: The Mission of the Leal Elementary School Library Media Center (LMC) is toprovide a collection of materials that support and enrich the curriculum and help studentsdevelop an appreciation for books, reading, and learning and become effective users andproducers of informationB. School Description: Leal Elementary School serves a diverse population of 392 students inkindergarten through fifth grade including approximately 115 Spanish-speaking studentsenrolled in the school’s bilingual program.C. Library Description: The current Library Media Center was constructed in 2001 during therenovation and expansion of the school building. It currently houses a collection of more than17,000 books and other resources that can be accessed through an online catalog. The LMC isstaffed by one full-time Library Information Specialist.II. Selection of MaterialsA. Objectives of Selection Policy: The objectives of this selection policy are to provideguidelines to staff for developing a collection that will support the curriculum of LealElementary School and provide the materials necessary to ensure students academic and personalgrowth needs are met. The collection should consist of a wide variety of materials (includingprint and digital formats) that provide multiple perspectives, cater to a range of interests and varyin difficulty so as to provide for beginning to more advanced readers.B. Responsibility for Selection: While the ultimate responsibility for maintaining and adding tothe collection is that of the Library Media Specialist, input from other members of the schoolcommunity, including teachers, administrators and students will be accepted and consideredwhen making decisions about the collection.C. Criteria for Selection: Materials that are selected for the Leal Elementary LMC will meet thefollowing criteria (as applicable).  Materials will be aligned with the curricula and educational objectives of the school and district and support and enrich student learning and personal development.  Materials will be appropriate for the subject matter and for the age and developmental levels present in a K-5 school. 1 Leal LMC Collection Development Policy May 2010
  2. 2.  Materials will meet standards of high quality in areas such as accuracy and currency of information, presentation and organization, literary merit and artistic quality.  Materials will represent a range of viewpoints and opinions, especially on controversial topics, so that students will have access to all sides of an issue and form their own ideas through critical analysis.D. Selection Tools: The following publications, and any additional professional resourcesdeemed appropriate, will be used to assist the Library Media Specialist in the selection ofmaterials.Reviewing Media:  Bulletin of the Center for Children’s Books  Horn Book  Kirkus Reviews  Booklist  School Library JournalBibliographies (most recent editions of the following items): Children’s Catalog. 19th edition, with supplements through 2009. New York: H. W. Wilson Co., 2006. Barr, Catherine, and John Gillespie eds. Best Books for Children: Preschool Through Grade 6. 8th ed. Westport, CT: Libraries Unlimited, 2005. McClure, Amy and Janice Kristo eds. Adventuring with Books. 13th ed. Urbana, IL, National Council of Teachers of English, 2002. Hansen-Krening, Nancy, Elaine Aoki, and Donald Mizokawa, eds. Kaleidoscope: A Multicultural Booklist for Grades K-8. 4th ed. Urbana, IL, National Council of Teachers of English, 2003. Lima, Carolyn and John Lima. A to Zoo: Subject Access to Children’s Picture Books. 7th ed.. Westport, CT: Libraries Unlimited, 2005. Hysell, Shannon Graff, ed. Recommended Reference Books for Small and Medium-Sized Libraries and Media Centers. Westport, CT: Libraries Unlimited. Published annually.E. Electronic Information: To augment our print and media collection, the library doesmaintain a collection of recommended Web resources for student use bookmarked on the labcomputers and available as links on our library Web site. These Web resources have undergone areview for quality, accuracy, age-appropriateness and enrichment of academic learning orpersonal development similar to that which is performed when selecting print or media items forour collection.F. AV Materials: The library maintains a collection of AV materials, consisting mainly ofDVDs, videos, CDs and some audio books to enrich and supplement the Leal Elementarycurriculum and to meet the educational, social and recreational needs of students and staff. 2 Leal LMC Collection Development Policy May 2010
  3. 3. III. GiftsThe Leal Elementary LMC welcomes gifts or donations of materials suitable for inclusion in anelementary school library. Donated or gifted materials will be evaluated using the criteriadetailed above. Any materials not selected for addition to the Leal Elementary LMC collectionwill be placed in the Leal Book Swap area which is available to students, parents and staff.IV. WeedingIn order for the Leal Elementary LMC to maintain a collection of current, appropriate materialsin good repair, it is necessary to periodically evaluate the collection to remove or replace itemsthat are no longer useful. A brief summary of weeding guidelines is included below. Fullguidelines can be found in the Leal Elementary Library Media Center Weeding Policy datedJanuary 2008.Appearance: worn out, irreparable, badly bound, or incomplete print materials or AV materialsthat no longer play or are broken or missing pieces.Unnecessary or Duplicate Materials: unneeded duplicate items, items of little interest to theschool community, or highly-specialized books that are no longer relevant to the curriculum.Poor Content: materials that contain information that is outdated, inaccurate, or stereotypical orpoorly written/produced materials.Use: materials that have not circulated in the last 8 years (for nonfiction) or 5 years (for fiction)as a general recommendation. This guideline excludes “classic works”.V. Reconsideration of MaterialsThe Leal Elementary LMC adheres to the principles and philosophies contained in the AmericanLibrary Association’s Library Bill of Rights and the American Association of School Librarians’Access to Resources and Services in the School Library Media Program. However, there may beoccasions when materials selected for the LMC collection after careful consideration andevaluation according to the Collection Development Policy outlined above may be questioned orchallenged. To address such an event, a formal policy outlining the processing and responding tomaterial challenges has been developed. Please refer to the Leal Elementary Library MediaCenter Reconsideration of Materials Policy, dated March 2008 for full details of the proceduresfor accepting, reviewing and responding to materials challenges. 3 Leal LMC Collection Development Policy May 2010
  4. 4. VI. Policy Review and Record of AdoptionAlthough this policy has been carefully written and deliberated, the Leal Elementary LMCrecognizes that there may be future events or condition that would merit additions or alterationsto this policy. As such, the Leal Elementary Library Media Center Collection DevelopmentPolicy will undergo a review and re-approval no later than two years from the date of approvaland adoption and will continue at 2-year intervals until such time as the School Board changesthe review interval. 4 Leal LMC Collection Development Policy May 2010
  5. 5. Appendix A Sources Consulted in Preparing Collection Development PolicyAmerican Association of School Librarians. AASL Resource Guides for School Library Media Program Development: Collection Development. (n.d.). . Retrieved May 14, 2010, from .cfm#Standard%20Catalogs%20and%20Bibliographies.Arizona State Library, Archives and Public Records. About Collection Development Policies. (n.d.). Retrieved May 14, 2010, from for Intellectual Freedom, American Library Association. Workbook for Selection Policy Writing. (October 1999). . Retrieved from ation/workbookslctn/index.cfmUniversity Laboratory High School Library. Collection Development Policy. (March 19, 2009). Retrieved May 14, 2010, from 5 Leal LMC Collection Development Policy May 2010