Social sharing vs. organised structure. Must you select only one?

1. #engageug Social sharing versus organised structure Must you select only one? !1

2. #engageug Stuart McIntyre ! • Social Business Strategist • Social 365 & Change Agents Worldwide ! • @StuartMcIntyre • stuart@social365.com • uk.linkedin.com/in/mcintyre !2

3. #engageug Femke Goedhart ! • Business Consultant - Social Business, Document Management & Collaboration • Silverside B.V. ! • @FemkeGoedhart • f.goedhart@silverside.nl • nl.linkedin.com/in/femkegoedhart !3

4. #engageug !4 Age of data 1960-1975

5. #engageug !5 1975-2001 Age of context

6. #engageug !6 Age of collaboration 2001-2014

7. #engageug Content Management positioning !7

8. #engageug !8 Knowledge Data Information

9. #engageug !9 Company End User

10. #engageug !10 Company End User Codiﬁcation Personalisation

11. #engageug !11 InstantLong Term Codiﬁcation Personalisation

12. #engageug !12 InstantLong Term Document Collaboration Document Sharing Codiﬁcation Personalisation

13. #engageug !13 InstantLong Term Enterprise Content Management Document Point Solutions Document Collaboration Document Sharing Codiﬁcation Personalisation

14. #engageug !14 InstantLong Term Document Collaboration (IBM Connections, Quickr) Enterprise Content Management (IBM FileNet, IBM Content Mgr, Docova) Document Point Solutions (integrated business tools) Document Sharing (ﬁle system, Dropbox) Codiﬁcation Personalisation

15. #engageug InstantLong Term !15 Document Point Solutions Enterprise Content Management IBM FileNet Document Sharing Document Collaboration IBM Connections Codiﬁcation Personalisation

16. #engageug Document Management elements • Record management • Versioning/Lifecycle management • Retention • Archiving/Expiry • Meta data/Document types • Folders / Taxonomy • Scalability • Security • Checkin-Checkout • Compliance !16 STRUCTURED

17. #engageug Social file elements • Comments • Likes • Recommendations • Sharing • Tagging / Folksonomy • Searching • Discoverability • “Knowledge accidents” !17 UNSTRUCTURED

18. #engageug IBM’s Portfolio • Domino document libraries • Domino.doc / Domino Document Manager • Quickplace / Quickr • IBM Connections • IBM Filenet / IBM Content Manager • ISV solutions !18

19. #engageug Let’s look at IBM Connections !19

20. #engageug Connections Files !20 Files

21. #engageug !21

22. #engageug !22

23. #engageug !23

24. #engageug !24

25. #engageug !25 Community Files

26. #engageug !26

27. #engageug IBM Connections • Files & Community Files: • Social file sharing • Limited version control • Can be shared with users and/or communities • Single-layer folder structure • Offline file sync available in Cloud, coming soon on-prem !27

28. #engageug • Access to Files & Community Files via: • MS Office integration • Windows Explorer integration • Notes integration • Mobile app • Offline files (in cloud today, coming soon to on-prem) • Integration with IBM Docs !28 IBM Connections (continued)

29. #engageug !29 CCM

30. #engageug !30

31. #engageug !31

32. #engageug !32

33. #engageug !33

34. #engageug !34

35. #engageug !35 Version: 1, 2, 3, 4... Lifecycle mgt 1.2 1.1 1.0 2.0 1 2 3 4

36. #engageug !36 01-02-2014 ! Jan 2nd or Feb 1st?

37. #engageug Linked Libraries !37

38. #engageug IBM Connections (continued) • Connections Content Manager (CCM) libraries • New in Connections 4.5 • Requires integrated or standalone install of Filenet • CCM libraries are created within a community, can have multiple libraries per community • Support Quickr connectors today, new connectors coming soon - allow round-trip editing !38

39. #engageug Use Cases !39

40. #engageug Use case 1: Invoices !40

41. #engageug Use case 2: Project Doc’s !41

42. #engageug Use case 3: HR !42

43. #engageug Use case 4: Work in progress !43

44. #engageug !44 Use case 5: Contracts

45. #engageug Comparison !45 Document Centric Infrastructure and Centralized Process oriented Metadata oriented Inside the ﬁrewall People Centric Open and collaborative Community oriented Content in context... user tags & ratings Inside and outside the ﬁrewall Traditional ECM Social Content Management

46. #engageug !46 Document Point Solutions Enterprise Content Management IBM FileNet Document Sharing Document Collaboration IBM Connections Community Files CCM Files Linked Libraries

47. #engageug Determine your need !47

48. #engageug Questions to ask • Where do you use the information? • Is it time constricted? • Are there legal implications linked to the data? • Who is the audience? • How will it be accessed? • Who owns the information? !48

49. #engageug Recommendations ! • Be pragmatic • Complete a requirements gathering phase • Pilot ‘grey area’ document types to find the right fit • Review (and sometimes use) what you have • and…. !49

50. #engageug Any content is better than no content! !50

51. #engageug Questions? !51 • @FemkeGoedhart • f.goedhart@silverside.nl • nl.linkedin.com/in/femkegoedhart • @StuartMcIntyre • stuart@social365.com • uk.linkedin.com/in/mcintyre

Social sharing vs. organised structure. Must you select only one?

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