Presentation giving during BLUG Conference at Antwerp 23 -3-2012
"Company regulation versus personal individuality, how do you get your employees to be responsible partners in a Social Business and how do you weigh freedom versus restriction? The whole Social Business idea is based on the idea of each individual having an intrinsic value to the organization that isn't necessarily linked to its role within the organization alone. This begs the question of how to tap this resource without losing control and how to implement and regulate the changes that are going to be needed. How much of this can you regulate (top-down) and how much do you allow to evolve (bottom-up)? Setting up predefined structures and communities (pushing) versus allowing users to instigate the community building, allowing free input and self-empowerment (pulling).
This session will highlight the difficulties and choices a company will face while making the transition into a Social Business and offer ideas and guidelines on how to do so."
@FemkeGoedhartBusiness Consultant passionate Critical blogger Usability Social Media Creative Redbook Thought Leader IBM Development Silverside Document Management Co-worker Listener Consultant Lotus Runner Social Business volunteer Enthusiastic Tester Author languages Judge AdministrationFunctional design Business process modelling Connections Friend Until proven differently: Life is Awesome!
Social Business“An organization that has put in place thestrategies, technologies and processes tosystematically engage all the individuals of itsecosystem (employees, customers, partners,suppliers) to maximize the co-created value” http://www.socialbusinessforum.com/what-is-social-business/
TraditionalBusiness F1 = Commit F10 = Exit Data driven
Social = Tools?Profiles Home pageFind the people you need See whats happening across your social networkCommunities Social AnalyticsWork with people who share common Discover who and what you don’t know viaroles and expertise recommendationsFilesPost, share, and discover documents, Micro-bloggingpresentations, images, and more Reach out for help your social networkWikis BookmarksCreate web content together Save, share, and discover bookmarksActivities Ideation BlogsOrganize your work and tap your Gather structured feedback through Ideation Blogsprofessional network from customers/employeesForumsExchange ideas with, and benefit from the Blogsexpertise of others Present your own ideas, and learn from othersMedia GalleryUpload images and videos for viewing andshare inline in community
NO!Hi! Hello It’s about being engaged, tools are just a medium
Benefits of being social Attract & Retain Talent ImproveReduce Risk Morale & Satisfaction Foster EnhanceInnovation Productivity Drive Growth & Performance
Social benefits• 87% of IBMers collaborating with others in communities increase their skills• 84% are able to access experts quicker• 74% increase their productivity• 64% improve their personal reputation IBM Market Insigths, July 2007 Survey of over 2200 GTS Employees
Or is a new way of connecting needed? Good day! How Can I help? HELP! Hello Welcome Hi Can What do someone you think? help me? What are you Did you working see this? on?
Join forces Community: An interactive group of peoplejoined together by a common topic of interest.
User typesThe Creator: Creates and shares content, writes blogs, instigateschange and starts creative processes The Critic: Responds to content created by others, reviews and updates Wikis The Collector: Organizes data, collects bookmarks, tags others data, loves to structure in Communities The Joiner: A conversationalist who loves to be connected and to communicate but doesn’t necessary adds or updates much content The Spectator: The silent onlooker. Consumer of data but hardly ever contributes or joins in the conversation The Inactive: The ones that are there but not there. Those that simply won’t use Social Business and will if possible revert back to old structures and sources
Guidelines & Policy• Stimulate versus regulate• Involve your users and ask them for input. They are much more likely to follow and feel connected to it if you do.• Refer to existing contract stipulations, NDA’s & Code of Conduct, don’t simply repeat what is in there already• Make it relevant to your situation• Don’t make it overly broad. You will never catch all possible situations
Etiquette Etiquette = Manners + PrinciplesManners depend on culture, location and context whileprinciples remain. Respect Honesty ConsiderationGrowing and evolving, not static!
Culture, location & contextConnecting across cultures requires understanding and respect.
ControlThe most effective • Governance boardmeans of etiquette • Community managerscontrol rely less on • Education & trainingrules and sanctions, • Materials & resourcesand more on norms, • Ongoing monitoringvalues and the and evaluationinfluence of peers.http://public.dhe.ibm.com/common/ssi/ecm/en/epw14014usen/EPW14014USEN.PDF
Lead by Example•• Train the Trainer Early Adopters Practise•• Champions Leadership! what you preach
Keep it positiveDon’t tell them what they do wrong, tell them how to do it better! Train Teach Learn Explore Experiment
And when they mess up?!? Identify Incorporate Correct Extrapolate Learn EducateYou can’t undo what has already been done but you can learn from it!
Power of a thank you Engage Respond Validate Acknowledge
Negative feedback and criticism• Choose the right platform: Private vs. public?• Always try to see the bigger picture. What is it that you want to achieve: Educate or Correct?• Peer-reviews
Learning curve, let Give the social Initial spike in your users process a chance to ‘irrelevant’ content experiment correct itself Make people aware An irrelevant what your goals are discussion might lead but let them find their to relevant content own ways of doing so
External facing Why should • Respect the stake external facing everyone has in the behaviour be process different from • Make sure you specify clear guidelinesinternal behaviour • Make sure people if you trust your know where to turn to people to be for help responsible?
Starting a social revolution Analyze your corporate culture celebrate Monitor and Identify your evaluate ‘win’ points Iterate & ImproveEnergize Activate Identify potential Spread the news! risks/restrictions Don’t wait for the perfect moment: JUST DO IT! Energize Set up guidelines management & policies Locate possible Determine the champions and tools you need early adopters Create training / campaign materials