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Guidelines for collection policies
Bart De Nil (FARO)
Collection policies for medical heritage. An international compariso...
Collection policies are
derived from a collection
plan, so what’s a
collection plan?
insight
What a collection plan is not:
- stone tables
- stand alone
- 100 pages with which you can
beat someone to death
• 5 Priorities for
future
collection
policy
• 6 Co-operation
Strategy
• 2 Description of
the collection
• 3 Current
profil...
(1) Aim, context, scope collection plan
• Context of the plan (internal and external environment analysis)
• Organization ...
(2) Description of the collection
• History
• origin and positioning of the collection
• Description parts of the collecti...
(3) Description current collection profile
• Collection classification (current profile of the collection)
• what are the ...
(4) Users and services
• Who are the users?
• user research
• What is the use of the (digital) collections?
• Evolution (n...
(5) Priorities collection policy
Formulate on the basis of steps 1, 2, 3 and 4:
• Priorities and targets for the future co...
(6) Cooperation around collection policy
• Positioning and cooperation
• (International) networks, consultation platforms ...
The process towards a
collection plan is even
more important than the
plan in itself.
bart.denil@faro.be
Visit our website:
www.faro.be
Guidelines for collection policies, Bart De Nil
Guidelines for collection policies, Bart De Nil
Guidelines for collection policies, Bart De Nil
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Guidelines for collection policies, Bart De Nil

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Conference: Collection policies for medical heritage. An international comparison, Antwerp, 18.11.2016

Published in: Government & Nonprofit
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Guidelines for collection policies, Bart De Nil

  1. 1. Guidelines for collection policies Bart De Nil (FARO) Collection policies for medical heritage. An international comparison Antwerp | 18.11.2016
  2. 2. Collection policies are derived from a collection plan, so what’s a collection plan?
  3. 3. insight
  4. 4. What a collection plan is not: - stone tables - stand alone - 100 pages with which you can beat someone to death
  5. 5. • 5 Priorities for future collection policy • 6 Co-operation Strategy • 2 Description of the collection • 3 Current profile of the collection • 4 Users en services Status • 1 Aim, context, scope Aim Six Easy Pieces
  6. 6. (1) Aim, context, scope collection plan • Context of the plan (internal and external environment analysis) • Organization Context: existing plans? Eg. policy plan (city, state, organizing body ...) • Policy context: Cultural Heritage Decree, other decrees (education), local policy frameworks, local policy frameworks? • Environment context: social developments and trends • Objective (s) of the plan • what do you want to achieve, change, for whom? • Do your own goals fit in the objective and mission of the bigger organization? • Scope of the plan • Which collections (heritage scope), services ...? • Period (from / to) plan? • For who is the plan for? (Communication) -> focus!
  7. 7. (2) Description of the collection • History • origin and positioning of the collection • Description parts of the collection • material types (printed publications, archives, objects, AV-material, ...), thematic ... (physical/digital/digital-born) • figures of size/growth of the collection • physical condition (condition, storage conditions) • status of the collection registration, digitization, digital access • Assesing the significance of the collection (appraisal) • framework for appraisal of ‘heritage’ in development (e.g. Significance 2.0)
  8. 8. (3) Description current collection profile • Collection classification (current profile of the collection) • what are the ‘centers of gravity’ of the collections (core collections) • gaps in the collection? • Critical analysis of the strengths and weaknesses of the collection development (selection policy) • adjustment of the selection and acquisition policy? • disposal of collections?
  9. 9. (4) Users and services • Who are the users? • user research • What is the use of the (digital) collections? • Evolution (number) consultations, loans ... • How is the service? (evaluation) • Valorisation of the (digital) collection • education, information, research, education, leisure, health and wellbeing, ... • exhibitions, publications, social projects, outreach, ...
  10. 10. (5) Priorities collection policy Formulate on the basis of steps 1, 2, 3 and 4: • Priorities and targets for the future collection policy • where we want to be x years and why? What has to change, etc. • The actions to achieve these targets • Acquisition Policy (criteria (de-)selection, forms of acquisition ...) • Registration and digitization • Preservation, preventive conservation • Sustainable access (e.g. digital reading) • Development of the services • Valorisation • Assessing the resources for these actions • personnel/finance/infrastructure
  11. 11. (6) Cooperation around collection policy • Positioning and cooperation • (International) networks, consultation platforms (ICOM, IFLA, …) • (Cultural) partners (local, regional, international ...) • With whom to cooperate? For what actions? How? • Collection policy coordination with other holders of medical collections • Agreements on acquisition, selection and collection policy • Agreements on custody • Agreements on digitization, (born) digital collections
  12. 12. The process towards a collection plan is even more important than the plan in itself.
  13. 13. bart.denil@faro.be Visit our website: www.faro.be

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